Port of Dover Operational Maintenance & Compliance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03fbe9-2024-05-09T08:22:38+01:00",
    "date": "2024-05-09T08:22:38+01:00",
    "ocid": "ocds-h6vhtk-03fbe9",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03fbe9",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Port of Dover Operational Maintenance & Compliance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "mainProcurementCategory": "works",
        "description": "Dover Harbour Board is in the process of developing its approach to the future procurement strategy for operational maintenance and compliance works within the Port of Dover. This RFI is seeking to understand different contracting and delivery models for the provision of maintenance, reactive and pre planned maintenance works in an operational environment. Dover Harbour Board, a Statutory Corporation, is the owner and operator of the Port of Dover, one of the busiest international ferry ports in the world and the second busiest UK cruise port. The core business is the accommodation of the roll-on/roll-off ferry activity on the short sea route to Calais, France, however other commercial activities are conducted, including cruise, cargo, marina and residential. Trade at the Port consists of freight and tourist vehicles, ferry and cruise passengers, conventional deep sea cargos and aggregate. The Port is open 24/7 on every day of the year except Christmas day.",
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Lot 1 - Civils and Lot 2 - Building Services (Mechanical & Electrical / Minor Building Works."
        },
        "lots": [
            {
                "id": "1",
                "title": "Civils",
                "description": "Planned Preventative Maintenance (PPM), Reactive Works and Small Works to built asset envelopes, plant and systems across the Port of Dover estate.",
                "status": "cancelled",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "1 + 1 years"
                }
            },
            {
                "id": "2",
                "title": "Building Services (Mechanical & Electrical / Minor Building Works)",
                "description": "Reactive Works and Small Works to highways, structures and marine structures across the Port of Dover estate.",
                "status": "cancelled",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "1 + 1 year"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ44"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Port of Dover estate."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45200000",
                        "description": "Works for complete or part construction and civil engineering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50200000",
                        "description": "Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ44"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Port of Dover estate."
                },
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-03-04T00:00:00Z"
        },
        "tenderPeriod": {
            "endDate": "2023-11-16T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "depositsGuarantees": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-11-30"
                        },
                        "newValue": {
                            "date": "2023-10-06"
                        },
                        "where": {
                            "section": "IV.2.2"
                        }
                    }
                ],
                "description": "Please note this is inviting the supply chain to demonstrate delivery options they are currently working on in other operational environments, which may influence our procurement strategy. The date for responses has been brought forward to 6th October 2023."
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "newValue": {
                            "text": "Respondents are expected to supply a maximum of 4 projects, limited to 2 A4 sides per project. As a minimum, examples should detail the following: * Project Name * Project Scope * Annual value split across; maintenance, PPM and reactive works * Contract Type and Option, including form of contract, duration of contract etc * Description identifying the following; o How the works are resourced to ensure the operational needs of the Client are met o How PPM compliance is met and updated to the client o How the current models you are working on provide value to the client o Where can the current models you are working on be improved to benefit both sides o Mechanism for resolving out-of-hours emergency reactives"
                        },
                        "where": {
                            "section": "II.2.14"
                        }
                    }
                ]
            },
            {
                "id": "3",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-11-16T15:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-11-15T15:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit for receipt of tenders or requests to participate"
                        }
                    }
                ],
                "description": "For clarity, the date for return of responses has been amended to 15:00pm on 15th November 2023, to align with the Pre-Qualification documents."
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.portofdover.com",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com",
            "requiresStaffNamesAndQualifications": true
        },
        "contractTerms": {
            "financialTerms": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com",
            "tendererLegalForm": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com",
            "performanceTerms": "Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-92304",
            "name": "Dover Harbour Board",
            "identifier": {
                "legalName": "Dover Harbour Board",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Harbour House, Marine Parade",
                "locality": "DOVER",
                "region": "UKJ44",
                "postalCode": "CT179BU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Louise Hooley",
                "telephone": "+44 1304240400",
                "email": "procurement.maintenance@portofdover.com",
                "url": "http://www.portofdover.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.portofdover.com",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PORT_RELATED_ACTIVITIES",
                        "description": "Port-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-66",
            "name": "The High Court of England and Wales",
            "identifier": {
                "legalName": "The High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-113267",
            "name": "Dover Harbour Board",
            "identifier": {
                "legalName": "Dover Harbour Board",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "HARBOUR HOUSE, MARINE PARADE",
                "locality": "DOVER",
                "region": "UKJ44",
                "postalCode": "CT17 9BU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kieran Epps",
                "telephone": "+44 1304240400",
                "email": "kieran.epps@portofdover.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.portofdover.com",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PORT_RELATED_ACTIVITIES",
                        "description": "Port-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3680",
            "name": "High Court of England & Wales",
            "identifier": {
                "legalName": "High Court of England & Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-113267",
        "name": "Dover Harbour Board"
    },
    "language": "en",
    "description": "The Pre-Qualification documents are available by request to procurement.maintenance@portofdover.com. Completed responses to the Pre-Qualification documents must submitted to the same email address by 15:00pm on 16th November 2023.",
    "awards": [
        {
            "id": "014767-2024-1",
            "status": "active"
        },
        {
            "id": "014767-2024-2",
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "014767-2024-1",
            "awardID": "014767-2024-1",
            "status": "active",
            "dateSigned": "2024-05-04T00:00:00+01:00"
        },
        {
            "id": "014767-2024-2",
            "awardID": "014767-2024-2",
            "status": "active",
            "dateSigned": "2024-05-04T00:00:00+01:00"
        }
    ]
}