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Provision of a Fully Managed Fleet Store

North Ayrshire Council

This public procurement record has 3 releases in its history.

Award

29 Aug 2024 at 14:06

Award Notice
Tender

10 Jun 2024 at 14:06

Tender Notice
Planning

15 Sep 2023 at 11:36

Planning Notice
Summary of the contracting process

North Ayrshire Council (NAC) has awarded a contract for the provision of a fully managed fleet store service to Fleet Factors Ltd. This award follows an open-tender procurement process. The procurement, categorised under "Fleet management, repair and maintenance services" (CPV code 50111000), was location-specific to the Transport Hub in Kilwinning. The contract period is from 13 August 2024 to 12 August 2029. The contract value is £2,868,929, and the procurement stage is complete as of 29 August 2024. The contract encompasses on-site management, immediate availability of core items, timely provision of non-core items, and compatible management information reporting with NAC’s Fleet Management System. Key criteria included UKAS accredited compliance with BS EN ISO standards, indicating a focus on quality, health and safety, and environmental management procedures.

This tender presents substantial growth opportunities for businesses involved in fleet management services, especially those adept at managing fleet stores, supplying vehicle parts, and ensuring timely deliveries. The contract's value and the five-year term signify a stable and long-term engagement, attracting businesses capable of delivering high-quality service to municipal fleet operations. Enterprises with a strong record in fleet management, logistics, and compliance with rigorous quality, safety, and environmental standards would be well-suited to compete in such tenders in the future. This opportunity also supports the expansion of businesses into public sector contracts, potentially boosting their market presence and operational scope.

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Notice Information

Notice Title

Provision of a Fully Managed Fleet Store

Notice Description

North Ayrshire Council ("NAC") is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are: A fully manned store on-site at the Transport Hub, Kilwinning; Provision of core items available immediately for selection; Provision of non-core items available to NAC as per stated timescales; Management information reporting provided in a format that is compatible with NAC's Fleet Management System; Any other fleet store service duties required. NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.

Lot Information

Lot 1

NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts. NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC's on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC's fleet which includes amongst others, refuse, roads and ground care vehicles. Procurement will follow the open-tender route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03fcf8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027584-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£2,870,000 £1M-£10M
Lots Value
£2,870,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,868,929 £1M-£10M

Notice Dates

Publication Date
29 Aug 20241 years ago
Submission Deadline
12 Jul 2024Expired
Future Notice Date
1 Feb 2024Expired
Award Date
13 Aug 20242 years ago
Contract Period
13 Aug 2024 - 12 Aug 2029 Over 5 years
Recurrence
It is anticipated the contract will be renewed 6-9 months before the contract end date, unless terminated early. Contract does not include any optional extensions.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Fleet Factors Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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