Award

Term Maintenance Contract for Electrical Works - Emergency Lighting Inspection and Test

EAST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Mar 2024 at 08:54

Tender

19 Sep 2023 at 10:53

Summary of the contracting process

East Lothian Council is seeking bids for a Term Maintenance Contract for Emergency Lighting Inspection and Test to Public Buildings. This contract falls under the maintenance services category and involves inspecting and testing emergency lighting systems in public buildings. The Council aims to engage with contractors who can deliver high-quality services, with a particular focus on relevant experience, key staff expertise, and service quality. The procurement method is an open procedure, and the contract was valued at £854,800 GBP. The award to Invincible Security Ltd. is currently active, signifying an opportunity for businesses in the electrical works and maintenance sector.

This tender by East Lothian Council presents a lucrative opportunity for contractors specialising in emergency lighting equipment, repair, and maintenance services. The active status of the contract indicates potential for business growth for SMEs with relevant qualifications and experience in electrical engineering. The contract includes provisions for renewal and council asset reviews throughout its duration. Interested businesses should ensure compliance with the procurement criteria, specifically focusing on the quality of services and competitive pricing to maximise their chances of success in securing this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Term Maintenance Contract for Electrical Works - Emergency Lighting Inspection and Test

Notice Description

East Lothian Council (the Council) is inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a preferred contractor to carry out the Term Maintenance Contract for Emergency Lighting Inspection and Test to Public Buildings.

Lot Information

Lot 1

The Term Maintenance Contract will be to undertake electrical services works to Public Buildings in relation to the Inspection and testing of Emergency lighting systems which will include (but not limited to) the following: Properties are to be inspected and tested on 12 visits per year. i.e. One visit per month per property. The operatives employed to carry out the work on site shall be experienced professional electrical engineers, who are "skilled persons (electrically)" within the meaning of the Electricity at Work Regulations and BS 7671 2008 IET Wiring Regulations for: (a) Inspecting and testing emergency lighting installations Contractors will undertake that all work is carried out by "skilled persons" to a standard not less than that laid down in BS 5266 including appropriate verification and shall conform with the requirements of BS 7671 and the Electricity at Work Regulations 1989. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: Council assets will be under review during the life of the contract, it is anticipated any new assets will be included in this contract.

Renewal: Renewal of the contract is expected to be January 2027

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0401e7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006939-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

31518200 - Emergency lighting equipment

45212290 - Repair and maintenance work in connection with sports facilities

50000000 - Repair and maintenance services

50232000 - Maintenance services of public-lighting installations and traffic lights

71315400 - Building-inspection services

71630000 - Technical inspection and testing services

71631000 - Technical inspection services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£854,800 £500K-£1M

Notice Dates

Publication Date
5 Mar 20241 years ago
Submission Deadline
19 Oct 2023Expired
Future Notice Date
Not specified
Award Date
5 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Yes, renewal is anticipated for January 2029

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Not specified
Contact Email
procurement@eastlothian.gov.uk
Contact Phone
+44 1620827827

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

INVINCIBLE SECURITY

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0401e7-2024-03-05T08:54:02Z",
    "date": "2024-03-05T08:54:02Z",
    "ocid": "ocds-h6vhtk-0401e7",
    "description": "Community Benefits are a requirement of this contract. A summary of the expected community benefits has been provided as follows: The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community. (SC Ref:757175)",
    "initiationType": "tender",
    "tender": {
        "id": "ELC-22-3089",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Term Maintenance Contract for Electrical Works - Emergency Lighting Inspection and Test",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50232000",
            "description": "Maintenance services of public-lighting installations and traffic lights"
        },
        "mainProcurementCategory": "services",
        "description": "East Lothian Council (the Council) is inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a preferred contractor to carry out the Term Maintenance Contract for Emergency Lighting Inspection and Test to Public Buildings.",
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Term Maintenance Contract will be to undertake electrical services works to Public Buildings in relation to the Inspection and testing of Emergency lighting systems which will include (but not limited to) the following: Properties are to be inspected and tested on 12 visits per year. i.e. One visit per month per property. The operatives employed to carry out the work on site shall be experienced professional electrical engineers, who are \"skilled persons (electrically)\" within the meaning of the Electricity at Work Regulations and BS 7671 2008 IET Wiring Regulations for: (a) Inspecting and testing emergency lighting installations Contractors will undertake that all work is carried out by \"skilled persons\" to a standard not less than that laid down in BS 5266 including appropriate verification and shall conform with the requirements of BS 7671 and the Electricity at Work Regulations 1989. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Relevant Experience of this type of Work",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Key Staff & Their Experience",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality of Service",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                },
                "value": {
                    "amount": 600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Renewal of the contract is expected to be January 2027"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Council assets will be under review during the life of the contract, it is anticipated any new assets will be included in this contract."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31518200",
                        "description": "Emergency lighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45212290",
                        "description": "Repair and maintenance work in connection with sports facilities"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315400",
                        "description": "Building-inspection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71630000",
                        "description": "Technical inspection and testing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71631000",
                        "description": "Technical inspection services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=739402",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The bidder is required to be a member of a member of SELECT or NICEIC and should confirm this below. The bidder is required to be accredited through BAFE SP203-4 scheme - Design, Installation, Commissioning and Maintenance of Emergency Lighting Systems",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-10-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-10-19T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-10-19T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Yes, renewal is anticipated for January 2029"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1747",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1620827827",
                "email": "procurement@eastlothian.gov.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=739402"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eastlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-95785",
            "name": "Invincible Security Ltd.",
            "identifier": {
                "legalName": "Invincible Security Ltd."
            },
            "address": {
                "streetAddress": "Invincible House, Harbour Place",
                "locality": "ardrossan",
                "region": "UKM",
                "postalCode": "ka22 8bu",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1294474040"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1747",
        "name": "East Lothian Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000739402"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "006939-2024-ELC-22-3089-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-95785",
                    "name": "Invincible Security Ltd."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "006939-2024-ELC-22-3089-1",
            "awardID": "006939-2024-ELC-22-3089-1",
            "status": "active",
            "value": {
                "amount": 854800,
                "currency": "GBP"
            },
            "dateSigned": "2024-02-05T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}