Award

Provision of a Service Charge Solution

THE SWAYTHLING HOUSING SOCIETY T/A ABRI COLLINS HOUSE

This public procurement record has 2 releases in its history.

Award

19 Jun 2024 at 14:29

Tender

19 Sep 2023 at 11:21

Summary of the contracting process

The Swaythling Housing Society t/a Abri Collins House has awarded a contract for the Provision of a Service Charge Solution to Trace Solutions Limited. The procurement process started in 2023 and aimed to enhance their property portfolio management. The contract is valued at £410,000 and was signed on 22nd May 2024. This tender, falling under IT services, offers growth opportunities for businesses in consulting, software development, and support services.

An active tender by The Swaythling Housing Society t/a Abri Collins House seeks a Service Charge Solution. This procurement, with a value of £440,000, is ongoing and involves managing property portfolios efficiently. The contract period spans from 31st December 2023 to 31st December 2026, offering renewal options for up to 6 years. This open procedure invites businesses in IT services to compete, aligning with the buyer's need for software development and consulting services.

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Notice Title

Provision of a Service Charge Solution

Notice Description

Abri require a service charge solution to manage our complicated and ever-growing property portfolio. The new system will need to improve our ways of working and create efficiencies. This will involve fewer manual interventions, seamless processing of changes within our housing management software and a suite of reporting that will enable us to report on a wide range of KPI's.Abri consists of legacy large scale stock transfers, and this has added additional complications such as different accounting years and charging timetables, so the system needs to be versatile enough to account for our large and varied data needs.Another desirable but not mandatory element would be for the system to have the ability to manage rent reviews and component data relating to sinking funds.

Lot Information

Lot 1

Abri require a service charge solution to manage our complicated and ever-growing property portfolio. The new system will need to improve our ways of working and create efficiencies. This will involve fewer manual interventions, seamless processing of changes within our housing management software and a suite of reporting that will enable us to report on a wide range of KPI's.Abri consists of legacy large scale stock transfers, and this has added additional complications such as different accounting years and charging timetables, so the system needs to be versatile enough to account for our large and varied data needs.Another desirable but not mandatory element would be for the system to have the ability to manage rent reviews and component data relating to sinking funds.

Renewal: All information can be found within the ITT documentation. there is option of 1, 2, 3 year renewals/extension up to a total contract period or 6 years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0401ed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018939-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£440,000 £100K-£500K
Lots Value
£440,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£410,000 £100K-£500K

Notice Dates

Publication Date
19 Jun 20241 years ago
Submission Deadline
20 Oct 2023Expired
Future Notice Date
Not specified
Award Date
21 May 20241 years ago
Contract Period
31 Dec 2023 - 31 Dec 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE SWAYTHLING HOUSING SOCIETY T/A ABRI COLLINS HOUSE
Contact Name
Ben Page
Contact Email
ben.page@abri.co.uk
Contact Phone
Not specified

Buyer Location

Locality
EASTLEIGH
Postcode
N/A
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

TRACE SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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