COV - Family Hub AI digital solution

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0407e1-2023-12-11T09:14:45Z",
    "date": "2023-12-11T09:14:45Z",
    "ocid": "ocds-h6vhtk-0407e1",
    "initiationType": "tender",
    "tender": {
        "id": "COV-17295",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "COV - Family Hub AI digital solution",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The requirement is to develop Coventry City Council's family hub digital offering to create a digital front door for information for families throughout the City of Coventry. This will include improving access to information provided by the Council and our partners. This will include an AI solution that will enable parents and families to find and access services online. It will also be used by professionals to signpost families to support. The aim is to provide 24/7 access to information on services. This AI function will target and promote relevant topics to users, and a Chatbot to answer common queries. The scope of the contract is for the supply of the solution which includes its implementation (including any configuration), training (if required), annual licencing, hosting, data storage and annual support and maintenance.",
        "value": {
            "amount": 350000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The requirement is to develop Coventry City Council's family hub digital offering to create a digital front door for information for families throughout the City of Coventry. This will include improving access to information provided by the Council and our partners. This will include an AI solution that will enable parents and families to find and access services online. It will also be used by professionals to signpost families to support. The aim is to provide 24/7 access to information on services. This AI function will target and promote relevant topics to users, and a Chatbot to answer common queries. The scope of the contract is for the supply of the solution which includes its implementation (including any configuration), training (if required), annual licencing, hosting, data storage and annual support and maintenance.",
                "value": {
                    "amount": 350000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-01-02T00:00:00Z",
                    "endDate": "2025-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "5 x 1 year renewals to be included in the contract."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKG33"
                    },
                    {
                        "region": "UKG33"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.csw-jets.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-11-06T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-11-06T12:05:00Z"
        },
        "bidOpening": {
            "date": "2023-11-06T12:05:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-340",
            "name": "Coventry City Council",
            "identifier": {
                "legalName": "Coventry City Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Council House,Earl Street",
                "locality": "COVENTRY",
                "region": "UKG33",
                "postalCode": "CV15RR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Services",
                "telephone": "+44 2476831163",
                "email": "procurement.services@coventry.gov.uk",
                "url": "http://www.csw-jets.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.coventry.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-47616",
            "name": "Coventry City Council Legal Services",
            "identifier": {
                "legalName": "Coventry City Council Legal Services"
            },
            "address": {
                "locality": "Coventry",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-11702852",
            "name": "Beebot AI Limited",
            "identifier": {
                "legalName": "Beebot AI Limited",
                "id": "11702852",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Alex House, Chapel Street,",
                "locality": "Manchester",
                "region": "UKD33",
                "postalCode": "M3 5JZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-340",
        "name": "Coventry City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "036313-2023-COV-17295-1",
            "relatedLots": [
                "1"
            ],
            "title": "COV - Family Hub AI digital solution",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-11702852",
                    "name": "Beebot AI Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "036313-2023-COV-17295-1",
            "awardID": "036313-2023-COV-17295-1",
            "title": "COV - Family Hub AI digital solution",
            "status": "active",
            "value": {
                "amount": 312000,
                "currency": "GBP"
            },
            "dateSigned": "2023-12-08T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}