Award

Bi-Borough Registrars Service Improvements

WESTMINSTER CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

17 Jan 2025 at 14:34

Tender

06 Mar 2024 at 11:25

Planning

10 Oct 2023 at 13:03

Summary of the contracting process

Westminster City Council has initiated a public procurement process for Bi-Borough Registrars Service Improvements, covering the industry category of Software Programming and Consultancy Services. The main procurement category is services, with a focus on improving the current Registrars Booking System for Westminster City Council and the Royal Borough of Kensington and Chelsea (RBKC). The procurement stage is at the award stage, with the contract awarded to Bookinglab Limited and signed on 16th January 2025. The procurement process employed was an open procedure, and the total contract value is £460,000 GBP. The location for delivery is within the UKI region, specifically in London.

This tender presents significant opportunities for businesses specialising in software development and consultancy services, particularly those with experience in enhancing booking systems and customer experience solutions. Companies with a focus on user-friendly interfaces, customer behaviour analysis, and adaptive services will find this contract beneficial for growth. SMEs like Bookinglab Limited, who have successfully secured this award, can leverage this opportunity to expand their portfolio within the public sector, demonstrating capabilities in handling and improving digital systems for local authorities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Bi-Borough Registrars Service Improvements

Notice Description

Contract for the improvements of the current Registrars Booking System for WCC and RBKC.

Lot Information

Lot 1

Contract for the improvements of the current Registrars Booking System for WCC and RBKC.

Renewal: 24+12

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040ab1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/001727-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£475,000 £100K-£500K
Lots Value
£475,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£460,000 £100K-£500K

Notice Dates

Publication Date
17 Jan 20251 years ago
Submission Deadline
3 Apr 2024Expired
Future Notice Date
31 Oct 2023Expired
Award Date
16 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Westminster City Council
Contact Email
tenders@westminster.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

BOOKINGLAB

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-040ab1-2025-01-17T14:34:50Z",
    "date": "2025-01-17T14:34:50Z",
    "ocid": "ocds-h6vhtk-040ab1",
    "description": "This Prior Information Notice is to provide advance information to the market in anticipation of the formal tender being made live during the month of October 2023, for an open procedure procurement exercise. Westminster Registration Service provides a wide range of statutory and discretionary services to residents as well as customers from all over the World. The service is looking to procure a new enhanced digital booking system, making use of modern technologies widely used in retail and e-commence businesses to provide an exceptional customer experience. The Service requires a booking solution must be easy to use, with a high degree of self service and control, drive bookings from initial enquiry. In addition, it needs to provide customer insight and business intelligence to ensure the service is more responsive, better able to plan future products and services, maintaining its reputation as a market leader. This opportunity and all associated procurement documents will be accessible via the contracting authority's e-sourcing portal; www.capitalesourcing.com. To express your interest via the portal, please register, click the following link, enter your Username and Password: https://www.capitalesourcing.com/web/login.shtml, and complete the on-line Expressions of Interest Questionnaire Reference: pqq_WCC_1920 - Bi-Borough Registrars Service Improvements - Expression Of Interest. If you are not registered on Westminster City Council's capitalEsourcing e-tendering portal, but would like to express an interest, please visit the above mentioned address and follow the on-screen registration instructions. If you require any assistance registering on the portal, please contact the capitalEsourcing helpdesk on 0800 069 8630. Any questions regarding the procurement must be submitted in writing via the e-sourcing Portal (\"the Portal\"). All potential providers are reminded that the contracting authority is not bound to award any contract as a result of this prior information notice or does it promise any volume guarantees as a result of this notice. All potential candidates must accept all the terms of the contract for your tender to be accepted.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-040ab1",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Bi-Borough Registrars Service Improvements",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72200000",
            "description": "Software programming and consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "Contract for the improvements of the current Registrars Booking System for WCC and RBKC.",
        "value": {
            "amount": 475000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Contract for the improvements of the current Registrars Booking System for WCC and RBKC.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "value": {
                    "amount": 475000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "24+12"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-10-31T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.capitalesourcing.com",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-04-03T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2024-05-03T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-05-03T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended)."
    },
    "parties": [
        {
            "id": "GB-FTS-94763",
            "name": "Westminster City Council",
            "identifier": {
                "legalName": "Westminster City Council"
            },
            "address": {
                "streetAddress": "Westminster City Council, City Hall",
                "locality": "London",
                "region": "UKI",
                "postalCode": "SW1E 6QP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@westminster.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.capitalesourcing.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5427",
            "name": "Westminster City Council",
            "identifier": {
                "legalName": "Westminster City Council"
            },
            "address": {
                "streetAddress": "64 Victoria Street",
                "locality": "London",
                "region": "UKI",
                "postalCode": "SW1E 6QP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@westminster.gov.uk",
                "url": "http://www.capitalesourcing.com"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.capitalesourcing.com",
                "buyerProfile": "http://www.westminster.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5080",
            "name": "The High Court of Justice",
            "identifier": {
                "legalName": "The High Court of Justice"
            },
            "address": {
                "streetAddress": "The Royal Court of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-21161",
            "name": "Westminster City Council",
            "identifier": {
                "legalName": "Westminster City Council"
            },
            "address": {
                "streetAddress": ".",
                "locality": "London",
                "region": "UKI",
                "postalCode": ".",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Westminster City Council",
                "email": "tenders@westminster.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.capitalesourcing.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-135405",
            "name": "Bookinglab Limited",
            "identifier": {
                "legalName": "Bookinglab Limited"
            },
            "address": {
                "streetAddress": "3 Wharfside Street Spaces, Level 1 Mailbox",
                "locality": "Birmingham",
                "region": "UKG31",
                "postalCode": "B1 1RD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-70120",
            "name": "Royal Courts of Justice, Strand",
            "identifier": {
                "legalName": "Royal Courts of Justice, Strand"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-21161",
        "name": "Westminster City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "001727-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-135405",
                    "name": "Bookinglab Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "001727-2025-1-1",
            "awardID": "001727-2025-1-1",
            "status": "active",
            "value": {
                "amount": 460000,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-16T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}