Supply of sandwiches and food-to-go products

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-040b39-2025-05-29T11:02:08+01:00",
    "date": "2025-05-29T11:02:08+01:00",
    "ocid": "ocds-h6vhtk-040b39",
    "description": "As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.",
    "initiationType": "tender",
    "tender": {
        "id": "2475-25",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply of sandwiches and food-to-go products",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "15811511",
            "description": "Prepared sandwiches"
        },
        "mainProcurementCategory": "goods",
        "description": "This contract is for the Supply of Sandwiches and Food to Go Services to the East Riding of Yorkshire Council and will be used by leisure centres, hospitality venues and schools for the period from 12 May 2025 to 30 April 2028, with the option to extend for a further 12 month period to 30 April 2029, as a further competition call-off via Eastern Shires Purchasing Organisation (ESPO) Framework Agreement 121_24 Sandwiches and Food to go service.",
        "value": {
            "amount": 30000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This contract is for the Supply of Sandwiches and Food to Go Services to the East Riding of Yorkshire Council and will be used by leisure centres, hospitality venues and schools for the period from 12 May 2025 to 30 April 2028, with the option to extend for a further 12 month period to 30 April 2029, as a further competition call-off via Eastern Shires Purchasing Organisation (ESPO) Framework Agreement 121_24 Sandwiches and Food to go service.",
                "status": "cancelled",
                "contractPeriod": {
                    "startDate": "2024-07-01T00:00:00+01:00",
                    "endDate": "2026-06-30T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Non price",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Sample Test",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15811500",
                        "description": "Prepared bread products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15851200",
                        "description": "Prepared pasta and couscous"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15851210",
                        "description": "Prepared pasta"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKE1"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-01-26T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.eastmidstenders.org/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers must hold from the commencement date and throughout the framework term, and lifetime of framework contracts, relevant and in-date third-party food safety accreditation.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Financial - As part of the on-going contract management process, throughout the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Supplier by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Food Safety Accreditation - Suppliers must have, and retain throughout the framework lifetime, a relevant third-party food safety accreditation (such as BRC, STS) in relation to the manufacture and/or storage of Food products. Failure to retain such accreditation must be immediately reported to ESPO and will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Certificate copies will be sent to ESPO annually, on the expiry/renewal date of such accreditation."
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "tenderPeriod": {
            "endDate": "2024-03-28T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-03-28T12:01:00Z"
        },
        "bidOpening": {
            "date": "2024-03-28T12:01:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015."
    },
    "parties": [
        {
            "id": "GB-FTS-31758",
            "name": "ESPO",
            "identifier": {
                "legalName": "ESPO",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Barnsdale Way, Grove Park, Enderby",
                "locality": "LEICESTER",
                "region": "UKF22",
                "postalCode": "LE19 1ES",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Food, Communities and Technology Procurement Team",
                "email": "tenders@espo.org",
                "url": "https://www.eastmidstenders.org/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.espo.org/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Local Authority Services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-25502",
            "name": "The Royal Court of Justice",
            "identifier": {
                "legalName": "The Royal Court of Justice"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "LONDON",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.justice.gov.uk/"
            }
        },
        {
            "id": "GB-COH-03341286",
            "name": "ANCHOR CATERING LIMITED",
            "identifier": {
                "legalName": "ANCHOR CATERING LIMITED",
                "id": "03341286",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Unit 2 Wotton Trading Estate, Wotton Road, Ashford, Kent, TN23 6LL",
                "region": "UKJ4",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-03116767",
            "name": "SAMWORTH BROTHERS LIMITED (T/A Fresh Food For Now)",
            "identifier": {
                "legalName": "SAMWORTH BROTHERS LIMITED (T/A Fresh Food For Now)",
                "id": "03116767",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Chetwode House, 1 Samworth Way, Melton Mowbray, Leicestershire, LE13 1GA",
                "region": "UKF2",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-11987122",
            "name": "NORFOLK CATERING LIMITED",
            "identifier": {
                "legalName": "NORFOLK CATERING LIMITED",
                "id": "11987122",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "30 Hellesdon Park Road, Drayton High Road, Norwich, Norfolk, NR6 5DR",
                "region": "UKH1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-05994921",
            "name": "ON A ROLL SANDWICH COMPANY LIMITED",
            "identifier": {
                "legalName": "ON A ROLL SANDWICH COMPANY LIMITED",
                "id": "05994921",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "The Pantry, Barton Road, Middlesbrough, North Yorkshire, TS2 1RY",
                "region": "UKC1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-SC206871",
            "name": "PJ'S FOODS LIMITED",
            "identifier": {
                "legalName": "PJ'S FOODS LIMITED",
                "id": "SC206871",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Units 1-4, Chapel Street Industrial Estate, Maryhill, Glasgow, G20 9BQ",
                "region": "UKM8",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-03713964",
            "name": "RAYNOR FOODS LIMITED",
            "identifier": {
                "legalName": "RAYNOR FOODS LIMITED",
                "id": "03713964",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "4 Farrow Road, Widford Industrial Estate, Chelmsford, Essex, CM1 3TH",
                "region": "UKH3",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-03133582",
            "name": "SIMPLY LUNCH LTD",
            "identifier": {
                "legalName": "SIMPLY LUNCH LTD",
                "id": "03133582",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Unit 2 ZK Park, 23 Commerce Way, Croydon, Surrey, CR0 4ZS",
                "region": "UKJ2",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-08072003",
            "name": "THE REAL WRAP CO. LTD",
            "identifier": {
                "legalName": "THE REAL WRAP CO. LTD",
                "id": "08072003",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Real Wrap House, Third Way, Avonmouth, Bristol, BS11 9YE",
                "region": "UKK1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-33279",
            "name": "East Riding of Yorkshire Council",
            "identifier": {
                "legalName": "East Riding of Yorkshire Council",
                "id": "647 4711 23"
            },
            "address": {
                "streetAddress": "County Hall, Cross Street,",
                "locality": "Beverley",
                "region": "UKE1",
                "postalCode": "HU17 9BA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ashif Nechikkandan",
                "telephone": "+44 1482395336",
                "email": "ashif.nechikkandan@eastriding.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastriding.gov.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103298",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-149632",
            "name": "PJs Foods Limited",
            "identifier": {
                "legalName": "PJs Foods Limited",
                "id": "PJs Foods Limited"
            },
            "address": {
                "streetAddress": "CHAPEL ST IND EST",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "g209bq",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "ken@pjsfoods.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-6209",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "The Royal Courts of Justice, The Strand,",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-33279",
        "name": "East Riding of Yorkshire Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "018506-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "121_24 Sandwiches and Food-to-Go",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-03341286",
                    "name": "ANCHOR CATERING LIMITED"
                },
                {
                    "id": "GB-COH-03116767",
                    "name": "SAMWORTH BROTHERS LIMITED (T/A Fresh Food For Now)"
                },
                {
                    "id": "GB-COH-11987122",
                    "name": "NORFOLK CATERING LIMITED"
                },
                {
                    "id": "GB-COH-05994921",
                    "name": "ON A ROLL SANDWICH COMPANY LIMITED"
                },
                {
                    "id": "GB-COH-SC206871",
                    "name": "PJ'S FOODS LIMITED"
                },
                {
                    "id": "GB-COH-03713964",
                    "name": "RAYNOR FOODS LIMITED"
                },
                {
                    "id": "GB-COH-03133582",
                    "name": "SIMPLY LUNCH LTD"
                },
                {
                    "id": "GB-COH-08072003",
                    "name": "THE REAL WRAP CO. LTD"
                }
            ]
        },
        {
            "id": "028387-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Supply of sandwiches and food-to-go products",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-149632",
                    "name": "PJs Foods Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "018506-2024-1",
            "awardID": "018506-2024-1",
            "title": "121_24 Sandwiches and Food-to-Go",
            "status": "active",
            "value": {
                "amount": 30000000,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-07T00:00:00+01:00"
        },
        {
            "id": "028387-2025-1-1",
            "awardID": "028387-2025-1-1",
            "title": "Supply of sandwiches and food-to-go products",
            "status": "active",
            "value": {
                "amount": 164000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-09T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 16
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 14
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 16
            },
            {
                "id": "4",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}