Planning

Market Engagement - Education Management System

SUFFOLK COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

13 Oct 2023 at 06:38

Planning Notice
Summary of the contracting process

The Suffolk County Council is planning a procurement process for an Education Management System. This tender falls under the goods category with a focus on software packages and information systems within the education sector. The procurement stage is currently at the planning phase, with the market engagement process initiated through a PIN notice. The key deadline for responses is Friday 10th November 2023. The tender opportunity is for organisations providing education management systems and associated services, catering to the needs of approximately 110,000 students and 400 council employees across Suffolk's schools.

This tender by the Suffolk County Council presents an opportunity for businesses offering education management systems to engage with a significant public sector client. Companies providing software packages and information systems in the education sector are well-suited to compete in this procurement process. The Council has outlined detailed requirements for the new system, emphasizing the need for compatibility with the existing technical infrastructure and services such as open APIs, data integration, cloud hosting, and secure data transfer. Interested suppliers are expected to respond by the specified deadline to be considered for potential future procurement exercises.

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Notice Information

Notice Title

Market Engagement - Education Management System

Notice Description

Suffolk County Council would like to hear from organisations offering education management systems (MIS) and associated services to help gain an understanding of systems available in the market. This is an updated request following a previous PIN notice issued in November 21 (2021/S 000-028575), previous respondents may submit an updated response along with any suppliers who did not respond to the previous PIN notice. This second PIN will take precedent over any previous response.

Lot Information

Lot 1

Suffolk County Council's Children & Young People's services (CYP) currently use four core line of business systems, alongside a small number of services that record partially outside of a structured management system using shared drives and spreadsheets, to support the delivery of services and statutory education functions across the directorate. Suffolk County Council has approximately 110,000 students in it's 324 schools (1 nursery, 253 primary, 2 middle, 44 secondary, 2 16+, 12 special and 10 PRU). Just over a third of schools in Suffolk are academies. The system also processes around 15,000 early year children. Around 400 Suffolk County Council employees currently access the system, with an additional 900 early years and school's portal users. The Council's Education Management System is currently provided by Capita. During the life of the contract, it has been updated, had additional modules added and more recently in 2020 moved to a cloud hosted environment. CYP currently has a 5-year contract with Capita which is due to expire on 31st March 2025. The key Children's service areas included within the scope of Suffolk County Council's requirements for an Education & Learning, Inclusion Management solution are as follows: * Child Record Data * Education Setting Data * Early Years * Admissions * Specialist Education Placements (not SEN) * Transport * GIS Integration * Attendance * Interventions * Free School Meals * Elective Home Education * Children Missing Education * Exclusions * Licenses * Virtual school * Census * Attainment * Governors * Music * School Place Planning * Case Management Any systems procured by Suffolk County Council would need to be compatible with the existing technical infrastructure. The following services would therefore also be required of the solution: * The supply of open APIs for the system * Data integration with third party systems * Cloud hosted system * Portals (customer/ public facing, professional and third party) * UK data hosting * Access to data and data warehouse * Secure data transfer Please note that the issuing of this PIN is for due diligence and does not constitute any commitment by Suffolk County Council to undertake a subsequent procurement exercise. All responses are required to be made using the link below, All responses to this questionnaire are made at the supplier's own risk and cost; Suffolk County Council is not liable for any expenditure, work, or effort incurred by any supplier participating in this exercise. Responses received from suppliers will be treated as commercially confidential and are for information only. Responses to the following questionnaire are to be submitted through Microsoft Forms by Friday 10th November 2023 https://forms.office.com/e/NsJ8qCsnHE

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040b96
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030181-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20232 years ago
Submission Deadline
Not specified
Future Notice Date
1 Mar 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUFFOLK COUNTY COUNCIL
Contact Name
Andrew Brown
Contact Email
andrew.brown2@suffolk.gov.uk
Contact Phone
+44 1473263922

Buyer Location

Locality
IPSWICH
Postcode
IP1 2BX
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
TLH14 Suffolk CC
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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