Award

HH079-23-HB Grounds Maintenance and Winter Services

NHS HIGHLAND

This public procurement record has 4 releases in its history.

Award

24 Oct 2024 at 07:52

TenderUpdate

22 May 2024 at 10:40

Tender

09 May 2024 at 13:30

Planning

12 Dec 2023 at 15:08

Summary of the contracting process

NHS Highland has awarded a contract for Grounds Maintenance and Winter Services under the title "HH079-23-HB Grounds Maintenance and Winter Services." The procurement, classified under CPV code 77314000, falls within the services category and covers regions such as Lochaber, Skye, Lochalsh & Wester Ross, Inverness, Badenoch & Strathspey, Nairn & Ardesier, Mid Ross, East Ross, Caithness, and Sutherland. The procurement method used was an open procedure. The contracts were signed on 27 September 2024 and include essential services like litter picking, grass cutting, garden maintenance, hedge trimming, jet washing, gritting/salting, and snow removal. NHS Highland's headquarters are located at Assynt House, Beechwood Park, Inverness, UK, and they have chosen Highland Groundcare Ltd as the supplier for all three lots with a combined contract value of approximately £1.6 million.

This tender creates significant opportunities for businesses specialising in grounds maintenance and winter services. Companies with expertise in year-round maintenance, snow clearing, and gritting are particularly well-suited to compete. Small and Medium Enterprises (SMEs) stand to benefit, given the regional focus and diverse service requirements. Moreover, the long-term nature of the contracts and the potential for annual extensions provide consistent revenue streams and the opportunity to build lasting relationships with NHS Highland. Businesses that can demonstrate high quality in both technical performance and competitive pricing are likely to thrive in this tender environment.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

HH079-23-HB Grounds Maintenance and Winter Services

Notice Description

NHS Highland requires a comprehensive Grounds Maintenance Service including provision for Winter Services.

Lot Information

Lot 1 - Grounds Maintenance and Winter Services - North

North - Caithness and Sutherland. NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.

Renewal: Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.

Lot 2 - Grounds Maintenance and Winter Services - West

West - Lochaber and Skye, Lochalsh & Wester Ross NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.

Renewal: Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.

Lot 3 - Grounds Maintenance and Winter Services - South & Mid

South & Mid - Inverness, Badenoch & Strathspey, Nairn & Ardesier, Mid Ross and East Ross. NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.

Renewal: Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0424fb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034399-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

50230000 - Repair, maintenance and associated services related to roads and other equipment

77314000 - Grounds maintenance services

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
£1,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£533,333 £500K-£1M

Notice Dates

Publication Date
24 Oct 20241 years ago
Submission Deadline
10 Jun 2024Expired
Future Notice Date
15 Jan 2024Expired
Award Date
26 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
If no extension periods used - 2026 If extension periods used 2027/28

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS HIGHLAND
Contact Name
Not specified
Contact Email
nhsh.tenders@nhs.scot
Contact Phone
Not specified

Buyer Location

Locality
INVERNESS
Postcode
IV2 3BW
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

HIGHLAND GROUNDCARE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0424fb-2024-10-24T08:52:07+01:00",
    "date": "2024-10-24T08:52:07+01:00",
    "ocid": "ocds-h6vhtk-0424fb",
    "description": "(SC Ref:781192)",
    "initiationType": "tender",
    "tender": {
        "id": "HH079-23-HB",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "HH079-23-HB Grounds Maintenance and Winter Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "NHS Highland requires a comprehensive Grounds Maintenance Service including provision for Winter Services.",
        "lots": [
            {
                "id": "1",
                "description": "North - Caithness and Sutherland. NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.",
                "status": "cancelled",
                "title": "Lot 1 - Grounds Maintenance and Winter Services - North",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Grounds Maintenance and Winter Services - West",
                "description": "West - Lochaber and Skye, Lochalsh & Wester Ross NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Grounds Maintenance and Winter Services - South & Mid",
                "description": "South & Mid - Inverness, Badenoch & Strathspey, Nairn & Ardesier, Mid Ross and East Ross. NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region. This contract is required to be in place 365 days per year, 24 hours per day, as and when required. Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50230000",
                        "description": "Repair, maintenance and associated services related to roads and other equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50230000",
                        "description": "Repair, maintenance and associated services related to roads and other equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50230000",
                        "description": "Repair, maintenance and associated services related to roads and other equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-01-15T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "value": {
            "amount": 1600000,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The Bidder to provide its (\"general\") yearly turnover for the number of financial years specified in the Contract Notice: Number of financial years: 2 Minimum required turnover per year: 1 x contract value if bidding on all Lots, or 1 x value of Lot(s) being bid for.",
                    "minimum": "The bidder to confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 5 Million GBP Public Liability: 5 Million GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Key Performance Indicators (KPIs) have been put in place which are part of procurement documentation. Further management information has been provided within the procurement documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "tenderPeriod": {
            "endDate": "2024-06-10T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-06-10T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-06-10T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If no extension periods used - 2026 If extension periods used 2027/28"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-06-10T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-06-19T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2024-06-10T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-06-19T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Update to Invitation to Tender and Commercial Envelope"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-6642",
            "name": "NHS Highland",
            "identifier": {
                "legalName": "NHS Highland"
            },
            "address": {
                "streetAddress": "Assynt House, Beechwood Park",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 3BW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "nhsh.tenders@nhs.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhshighland.scot.nhs.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-31626",
            "name": "Inverness Justice Centre",
            "identifier": {
                "legalName": "Inverness Justice Centre"
            },
            "address": {
                "locality": "Inverness",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-128054",
            "name": "Highland Groundcare Ltd",
            "identifier": {
                "legalName": "Highland Groundcare Ltd"
            },
            "address": {
                "streetAddress": "C/O A9 Accountancy Limited Elm House , Cradlehall Business Park",
                "locality": "Inverness",
                "region": "UKM62",
                "postalCode": "IV2 5GH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7833910306"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6642",
        "name": "NHS Highland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765207"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "034399-2024-1",
            "relatedLots": [
                "3"
            ],
            "title": "Lot 3 - Grounds Maintenance and Winter Services - South & Mid",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-128054",
                    "name": "Highland Groundcare Ltd"
                }
            ]
        },
        {
            "id": "034399-2024-2",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 - Grounds Maintenance and Winter Services - North",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-128054",
                    "name": "Highland Groundcare Ltd"
                }
            ]
        },
        {
            "id": "034399-2024-3",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 - Grounds Maintenance and Winter Services - West",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-128054",
                    "name": "Highland Groundcare Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "034399-2024-1",
            "awardID": "034399-2024-1",
            "title": "Lot 3 - Grounds Maintenance and Winter Services - South & Mid",
            "status": "active",
            "value": {
                "amount": 533333.33,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-27T00:00:00+01:00"
        },
        {
            "id": "034399-2024-2",
            "awardID": "034399-2024-2",
            "title": "Lot 1 - Grounds Maintenance and Winter Services - North",
            "status": "active",
            "value": {
                "amount": 533333.33,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-27T00:00:00+01:00"
        },
        {
            "id": "034399-2024-3",
            "awardID": "034399-2024-3",
            "title": "Lot 2 - Grounds Maintenance and Winter Services - West",
            "status": "active",
            "value": {
                "amount": 533333.33,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-27T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "3",
                "value": 6
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "2",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 5
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 6
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 4
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 6
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 4
            }
        ]
    }
}