Award

Provision of a Self Service System for all SPS Sites

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Award

13 Dec 2023 at 14:45

Award Notice
Summary of the contracting process

The Scottish Prison Service (SPS) has initiated a tender process for the provision of a Self Service System to all SPS operational establishments. The system aims to enhance digital skills among staff and streamline day-to-day activities. The procurement stage is currently cancelled, with the main procurement category being services related to computer-related services. The SPS in Edinburgh is the buying organisation, with a specified delivery location at all SPS sites. The procurement method is an open procedure, covered by the Government Procurement Agreement (GPA). The contract title is "Provision of a Self Service System for all SPS Sites", and key dates and deadlines are not applicable due to the cancellation status.

This tender opportunity created by the SPS is suited for businesses offering technology solutions to enhance digital skills and streamline operational activities in custodial environments. Businesses specializing in computer-related services, digital technologies, or software development would be well-placed to compete for this opportunity. Despite the current cancellation status, interested businesses should monitor updates from the Scottish Prison Service for potential future procurement activities within this area. The tender process can provide a platform for business growth by addressing the digital needs and efficiency goals of the SPS operational establishments.

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Notice Information

Notice Title

Provision of a Self Service System for all SPS Sites

Notice Description

SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting. As a result, the SPS has undertaken an active role in promoting the use of digital technology within its establishments, through the use of virtual visits and mobile phone technology. More recently, the SPS has undertaken a Proof of Concept (Test of Change) for a KIOSK service in one of its operational Establishments. Following the success of the PoC, the SPS is now looking to roll this out to all SPS operational Establishments. One of the Digital Strategy's objectives is to enhance the digital skills of the Purchaser's staff group and move away from various transaction activities that take up a considerable amount of their time. The Purchaser's staff still rely extensively on paper based systems for managing basic day-to-day activities (including menu choice, staff requests, canteen purchases and other regular tasks). Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from the user group(s) in order to accept new ways of working. As a result of the above, the purpose of this tender activity is to appoint a supplier to install and manage a Self Service System to all operational Establishments. The system will include a standalone managed portal with a range of modules (including menu selectrion, PPC balance, staff messaging and notice board). The Contract Term shall be for a period of 5 years, plus up to an additional 2 year extension option.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD (Scotland)) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04254e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036664-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72500000 - Computer-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Dec 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Jenny Cleworth
Contact Email
jennifer.cleworth@sps.pnn.gov.uk
Contact Phone
+44 1313303778

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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