Provision of Motor Vehicle Insurances and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04295e-2024-03-19T15:28:45Z",
    "date": "2024-03-19T15:28:45Z",
    "ocid": "ocds-h6vhtk-04295e",
    "description": "The contract duration is for 12 months with a further 12 month extension option. The contract will expire on 31/03/2026 subject to the extension option being taken.",
    "initiationType": "tender",
    "tender": {
        "id": "ID 4670036",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Motor Vehicle Insurances and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66514110",
            "description": "Motor vehicle insurance services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of Motor Vehicle Insurance on a Fleet of approximately 7,000 to 8,000 vehicles for the period 1st April 2024 to 31st March 2026",
        "value": {
            "amount": 3812000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Motor Fleet Insurance",
                "description": "Motor Fleet Insurance. Additional information: Provision of Motor Vehicle Insurance and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services for the following Departments. Department of Finance - Construction and Procurement Delivery Police Service of Northern Ireland Department for Infrastructure - Driver & Vehicle Agency Department of Agriculture, Environment & Rural Affairs - Northern Ireland Environment Agency Department of Finance - Central Procurement Directorate Department for Infrastructure - Roads Northern Ireland Ambulance Service HSC Trust Department for Infrastructure - Rivers Agency Department of Agriculture, Environment & Rural Affairs - Forest Service Department of Agriculture, Environment & Rural Affairs - Core Agri Food & Biosciences Institute Department of Health - Southern Health & Social Care Trust Department of Health - Northern Health & Social Care Trust Department of Health - Belfast Health & Social Care Trust Department of Health - Western Health & Social Care Trust Department of Health - South Eastern Health & Social Care Trust Business Services Organisation Department of Finance - Stormont Estate Management Northern Ireland Blood Transfusion Service Department for Communities - Single Investigation Service Department of Education Northern Ireland Department of Justice - Northern Ireland Courts & Tribunals Service Department for the Economy Invest NI Department for Communities - Public Record Office of Northern Ireland Department of Finance - Land & Property Services Probation Board for Northern Ireland Department Of Justice - Youth Justice Agency of Northern Ireland Department Of Justice - Forensic Science NI Department Of Justice - Police Ombudsman for Northern Ireland Department Of Justice - Northern Ireland Prison Service Northern Ireland Office - Engagement Group The Executive Office - NI Assembly The Executive Office - Machinery of Government Health & Safety Executive for Northern Ireland Department of Health, Social Services & Public Safety Department for Communities - Private Office Northern Ireland Council for the Curriculum, Examinations & Assessment Northern Ireland Fire & Rescue Service Education Authority Northern Ireland Library Authority Department for Communities - Historic Environment Division Department of Finance - DSS IT Assist Department for Infrastructure - Private Office Department of Finance - Properties Division (Supplies & Store Vehicles) Department of Education - Private Office",
                "value": {
                    "amount": 3800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "A renewal contract will be required upon expiry of this contract in 2026."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "An optional 12 months is included"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Risk Management",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Claims Handling",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "65%"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Motor Fleet Insurance - Excess Liability",
                "description": "Motor Fleet Insurance - Excess Liability. Additional information: Provision of Motor Vehicle Insurance and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services for the following Departments. Department of Finance - Construction and Procurement Delivery Police Service of Northern Ireland Department for Infrastructure - Driver & Vehicle Agency Department of Agriculture, Environment & Rural Affairs - Northern Ireland Environment Agency Department of Finance - Central Procurement Directorate Department for Infrastructure - Roads Northern Ireland Ambulance Service HSC Trust Department for Infrastructure - Rivers Agency Department of Agriculture, Environment & Rural Affairs - Forest Service Department of Agriculture, Environment & Rural Affairs - Core Agri Food & Biosciences Institute Department of Health - Southern Health & Social Care Trust Department of Health - Northern Health & Social Care Trust Department of Health - Belfast Health & Social Care Trust Department of Health - Western Health & Social Care Trust Department of Health - South Eastern Health & Social Care Trust Business Services Organisation Department of Finance - Stormont Estate Management Northern Ireland Blood Transfusion Service Department for Communities - Single Investigation Service Department of Education Northern Ireland Department of Justice - Northern Ireland Courts & Tribunals Service Department for the Economy Invest NI Department for Communities - Public Record Office of Northern Ireland Department of Finance - Land & Property Services Probation Board for Northern Ireland Department Of Justice - Youth Justice Agency of Northern Ireland Department Of Justice - Forensic Science NI Department Of Justice - Police Ombudsman for Northern Ireland Department Of Justice - Northern Ireland Prison Service Northern Ireland Office - Engagement Group The Executive Office - NI Assembly The Executive Office - Machinery of Government Health & Safety Executive for Northern Ireland Department of Health, Social Services & Public Safety Department for Communities - Private Office Northern Ireland Council for the Curriculum, Examinations & Assessment Northern Ireland Fire & Rescue Service Education Authority Northern Ireland Library Authority Department for Communities - Historic Environment Division Department of Finance - DSS IT Assist Department for Infrastructure - Private Office Department of Finance - Properties Division (Supplies & Store Vehicles) Department of Education - Private Office",
                "value": {
                    "amount": 12000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "A renewal contract will be required upon expiry of this contract in 2026."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "An optional 12 months is included"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Risk Management",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Claims Handling",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "65%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66514110",
                        "description": "Motor vehicle insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66514110",
                        "description": "Motor vehicle insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "1) Tenders will be required to be regulated by the appropriate national regulatory body, such as the Financial Conduct Authority. 2) Tenders must confirm if their company, or any of their company's directors, partners or anyone in an equivalent position e.g. any other senior managers who have powers of representation, design or control, have any convictions relating to any of the offences listed under Regulation 57 of the Public Contract Regulations.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Financial Strength - Insurers must hold a minimum credit rating of A with Standard and Poors, or equivalent with another recognised rating company.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Tenderers must provide at least one detailed example of having provided Insurance Services similar to those outlined in the Specification across a large fleet portfolio within the last 3 years. The example(s) provided must demonstrate experience and capability of providing an adequate claims handling service for a large Motor Fleet of vehicles. Tenderers must include the name of Client(s) (public, private or third sector) and the starting and end date of the contract. Written response required for this criterion.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-02-05T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-02-05T16:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-05T16:00:00Z"
        },
        "hasRecurrence": true,
        "reviewDetails": "CPD complied with the Public Contracts Regulations 2015 and, where appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into"
    },
    "parties": [
        {
            "id": "GB-FTS-101362",
            "name": "Department of Finance, Construction & Procurement Delivery C/o ABBEY BOND LOVIS LTD",
            "identifier": {
                "legalName": "Department of Finance, Construction & Procurement Delivery C/o ABBEY BOND LOVIS LTD",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "City Quays 1, 7 Clarendon Road",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT1 3BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Boal",
                "telephone": "+44 2893446323",
                "email": "alan.boal@ablinsurance.co.uk",
                "url": "https://www.abbeybondlovis.com/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.abbeybondlovis.com/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-18606",
            "name": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-108360",
            "name": "Department of Finance, Construction & Procurement Delivery C/o ABBEY BOND LOVIS LIMITED",
            "identifier": {
                "legalName": "Department of Finance, Construction & Procurement Delivery C/o ABBEY BOND LOVIS LIMITED",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "City Quays 1, 7 Clarendon Road,",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT1 3BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Boal",
                "telephone": "+44 2893446323",
                "email": "alan.boal@ablinsurance.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.abbeybondlovis.com/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-NI039814",
            "name": "RSA NI Insurance Limited",
            "identifier": {
                "legalName": "RSA NI Insurance Limited",
                "id": "NI039814",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Artola House, 91-97 Victoria Street,",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT1 4PB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-10737370",
            "name": "American International Group UK Ltd",
            "identifier": {
                "legalName": "American International Group UK Ltd",
                "id": "10737370",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sutherland House, 149 St Vincent Street,",
                "locality": "Glasgow",
                "region": "UKN",
                "postalCode": "G2 5NW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-108360",
        "name": "Department of Finance, Construction & Procurement Delivery C/o ABBEY BOND LOVIS LIMITED"
    },
    "language": "en",
    "awards": [
        {
            "id": "008869-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "Motor Fleet Insurance",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-NI039814",
                    "name": "RSA NI Insurance Limited"
                }
            ]
        },
        {
            "id": "008869-2024-2",
            "relatedLots": [
                "2"
            ],
            "title": "Motor Fleet Insurance - Excess Liability",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-10737370",
                    "name": "American International Group UK Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008869-2024-1",
            "awardID": "008869-2024-1",
            "title": "Motor Fleet Insurance",
            "status": "active",
            "dateSigned": "2024-03-14T00:00:00Z"
        },
        {
            "id": "008869-2024-2",
            "awardID": "008869-2024-2",
            "title": "Motor Fleet Insurance - Excess Liability",
            "status": "active",
            "dateSigned": "2024-03-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "5",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "8",
                "measure": "bids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "3",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
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            },
            {
                "id": "6",
                "measure": "lowestValidBidValue",
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            },
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                "measure": "highestValidBidValue",
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            },
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                "measure": "highestValidBidValue",
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            },
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    }
}