Notice Information

  • Notice Title

    Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units

  • Notice Description

    Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units & Fridge Freezers within Corporate Buildings (excluding School Kitchens)

  • Lot Information

    Lot 1

    Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units & Fridge Freezers within Corporate Buildings (excluding School Kitchens)

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-h6vhtk-042b77

    Publication Source

    Find A Tender Service

    Latest Notice

    https://www.find-tender.service.gov.uk/Notice/026256-2024

    Current Stage

    Award

    All Stages

    Tender, Award


    Notice Type

    Tender Notice

    Procurement Type

    Standard

    Procurement Category

    Services

    Procurement Method

    Open

    Procurement Method Details

    Open procedure

    Tender Suitability

    Not specified

    Awardee Scale

    SME

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

    42 - Industrial machinery

    50 - Repair and maintenance services

    71 - Architectural, construction, engineering and inspection services


    CPV Codes

    39563530 - Ventilation ducting

    42520000 - Ventilation equipment

    50000000 - Repair and maintenance services

    71315410 - Inspection of ventilation system

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    Not specified

    Awards Value

    Not specified

    Contracts Value

    Not specified

  • Notice Dates

    Publication Date

    19 Aug 20241 years ago

    Submission Deadline

    5 Feb 2024Expired

    Future Notice Date

    Not specified

    Award Date

    15 Jul 20241 years ago

    Contract Period

    Not specified - Not specified

    Recurrence

    3 years

  • Notice Status

    Tender Status

    Complete

    Lots Status

    Cancelled

    Awards Status

    Active

    Contracts Status

    Active

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    SHEFFIELD CITY COUNCIL

    Contact Name

    Jack Burns

    Contact Email

    jack.burns@sheffield.gov.uk

    Contact Phone

    +44 01142053367

    Buyer Location

    Locality

    SHEFFIELD

    Postcode

    S1 2HH

    Post Town

    Sheffield

    Country

    England


    Major Region (ITL 1)

    TLE Yorkshire and The Humber

    Basic Region (ITL 2)

    TLE3 South Yorkshire

    Small Region (ITL 3)

    TLE32 Sheffield

    Delivery Location

    TLE Yorkshire and The Humber


    Local Authority

    Sheffield

    Electoral Ward

    City

    Westminster Constituency

    Sheffield Central


  • Supplier Information

    Number of Suppliers

    1

    Supplier Name

    MATTAIR MAINTENANCE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-042b77-2024-08-19T09:49:08+01:00",
    "date": "2024-08-19T09:49:08+01:00",
    "ocid": "ocds-h6vhtk-042b77",
    "initiationType": "tender",
    "tender": {
        "id": "82490",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units & Fridge Freezers within Corporate Buildings (excluding School Kitchens)",
        "lots": [
            {
                "id": "1",
                "description": "Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units & Fridge Freezers within Corporate Buildings (excluding School Kitchens)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39563530",
                        "description": "Ventilation ducting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315410",
                        "description": "Inspection of ventilation system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42520000",
                        "description": "Ventilation equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKE"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sheffield"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76677&B=UK",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "CHAS",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-02-05T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-05-05T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-02-05T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-05T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "3 years"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-02-05T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-02-07T12:00:00Z"
                        },
                        "where": {
                            "section": "4",
                            "label": "2.2"
                        }
                    }
                ],
                "description": "Supplier Queries also extended by 2 days from 12:00 29th Jan 2024 to 12:00 31st Jan 2024."
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-02-07T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-02-14T12:00:00Z"
                        },
                        "where": {
                            "section": "IV"
                        }
                    }
                ],
                "description": "Date of Submission extended by 1 week."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-35099",
            "name": "Sheffield City Council",
            "identifier": {
                "legalName": "Sheffield City Council",
                "id": "(GB) 173 5488 38"
            },
            "address": {
                "streetAddress": "Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "region": "UKE",
                "postalCode": "S1 2HH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jack Burns",
                "telephone": "+44 01142053367",
                "email": "jack.burns@sheffield.gov.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76677&B=UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sheffield.gov.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-35101",
            "name": "Sheffield City Council",
            "identifier": {
                "legalName": "Sheffield City Council"
            },
            "address": {
                "streetAddress": "Sheffield Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.sheffield.gov.uk"
            }
        },
        {
            "id": "GB-FTS-121797",
            "name": "Mattair Maintenance Ltd",
            "identifier": {
                "legalName": "Mattair Maintenance Ltd",
                "id": "153 6897 72"
            },
            "address": {
                "streetAddress": "Riverside Court, 134 Shefield Road",
                "locality": "Dronfield",
                "region": "UKE3",
                "postalCode": "S18 2GE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "ian.fisher@mattair.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-35099",
        "name": "Sheffield City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "026256-2024-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-121797",
                    "name": "Mattair Maintenance Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "026256-2024-1-1",
            "awardID": "026256-2024-1-1",
            "title": "Servicing & Maintenance of Ventilation Systems, Air Conditioning & Air Handling Units",
            "status": "active",
            "dateSigned": "2024-07-16T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "4",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 240000,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 900000,
                "currency": "GBP"
            }
        ]
    }
}