Award

The Supply and Fit of Tyres

OXFORD DIRECT SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

01 May 2024 at 14:39

Tender

29 Jan 2024 at 11:51

Summary of the contracting process

Oxford Direct Services (ODS) has recently completed a procurement process for the supply and fit of tyres across their fleet. The procurement stage was an open procedure, and the tender was seeking a suitably experienced contractor to provide tyre repair services, maintenance, and repairs for various vehicles. The procurement was conducted for a service required 24/7 across Oxfordshire and occasionally in the surrounding counties. The buying organisation, Oxford Direct Services Limited, based at Cowley Marsh Depot, sought a supplier who could meet their specific requirements, including compliance with Key Performance Indicators and reporting needs.

This tender presents an opportunity for businesses experienced in tyre repair services and maintenance to provide their offerings to Oxford Direct Services. Companies specialising in fitting and balancing tyres for a wide range of vehicles, from cars to trucks and refuse collection vehicles, would be well-suited to compete. The key dates for this procurement included the submission deadline on February 28, 2024, and the contract signing taking place on May 1, 2024. Location-wise, the services are primarily required in Oxfordshire but may extend to neighbouring counties like Northamptonshire and Berkshire. The procurement process aimed to evaluate suppliers based on both quality criteria, such as implementation, account management, and social value, as well as price, with a total value of £450,000.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

The Supply and Fit of Tyres

Notice Description

Oxford Direct Services (ODS) is seeking a suitably experienced contractor for the supply and fit of tyres across the ODS Fleet. Our Motor Transport team is responsible for servicing and repair of the ODS fleet including HGVs, LCV's, vans and cars. The team are based at our Cowley Marsh Depot (OX4 2HH). Services are required 24 hours a day, 365 days a year throughout Oxfordshire. ODS are seeking a supplier who can supply, fit and repair a range of commercially available tyres throughout Oxfordshire and on rare occasions, the surrounding counties (typically Northamptonshire and Berkshire). ODS are looking for a service 24 hours a day, 365 days per year that includes:* Provision of goods, services, maintenance and repairs as detailed in the Specification;* Provision of support services to deal with enquiries, issues, and invoicing* Complying with any Key Performance Indicators, service levels and reporting requirements detailed in the Specification or Contract Management Meeting

Lot Information

Lot 1

Unless otherwise requested, supply and fit commercially available budget to mid-range tyres that can be utilised across the ODS Fleet. The fleet includes, but is not limited to: * Cars* Vans* Trucks & Tippers up to and over 3500KG* Sweepers* Refuse Collection Vehicles* HGV's* 4x4 Pick upsODS have the occasional requirement for agricultural vehicles; however this will not be evaluated as part of this Tender. A full list of ODS Fleet vehicles has been provided as part of the Tender Pack. Provide a range of associated products and services which include, but are not limited to:* maintenance and replacement of tyre valves* wheel balancing* repair or replacement of tyres* turn on the rim and twinning* fitting of high pressure valves, caps and extensions* puncture repairs* Re-grooving* Fleet Inspections for Truck Fleet. Additional information: None

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043554
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014097-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services


CPV Codes

34350000 - Tyres for heavy/light-duty vehicles

34351100 - Tyres for motor cars

34352000 - Heavy-duty tyres

34352100 - Tyres for trucks

34913200 - Retreaded tyres

50116500 - Tyre repair services, including fitting and balancing

50116510 - Tyre-remoulding services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£450,000 £100K-£500K

Notice Dates

Publication Date
1 May 20241 years ago
Submission Deadline
28 Feb 2024Expired
Future Notice Date
Not specified
Award Date
30 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
OXFORD DIRECT SERVICES LIMITED
Contact Name
Not specified
Contact Email
odsprocurement@odsgroup.co.uk
Contact Phone
Not specified

Buyer Location

Locality
OXFORD
Postcode
OX4 2HH
Post Town
Oxford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC

Local Authority
Oxford
Electoral Ward
Temple Cowley
Westminster Constituency
Oxford East

Supplier Information

Number of Suppliers
1
Supplier Name

FAROL

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-043554-2024-05-01T15:39:04+01:00",
    "date": "2024-05-01T15:39:04+01:00",
    "ocid": "ocds-h6vhtk-043554",
    "initiationType": "tender",
    "tender": {
        "id": "ODS000272",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Supply and Fit of Tyres",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50116500",
            "description": "Tyre repair services, including fitting and balancing"
        },
        "mainProcurementCategory": "services",
        "description": "Oxford Direct Services (ODS) is seeking a suitably experienced contractor for the supply and fit of tyres across the ODS Fleet. Our Motor Transport team is responsible for servicing and repair of the ODS fleet including HGVs, LCV's, vans and cars. The team are based at our Cowley Marsh Depot (OX4 2HH). Services are required 24 hours a day, 365 days a year throughout Oxfordshire. ODS are seeking a supplier who can supply, fit and repair a range of commercially available tyres throughout Oxfordshire and on rare occasions, the surrounding counties (typically Northamptonshire and Berkshire). ODS are looking for a service 24 hours a day, 365 days per year that includes:* Provision of goods, services, maintenance and repairs as detailed in the Specification;* Provision of support services to deal with enquiries, issues, and invoicing* Complying with any Key Performance Indicators, service levels and reporting requirements detailed in the Specification or Contract Management Meeting",
        "lots": [
            {
                "id": "1",
                "description": "Unless otherwise requested, supply and fit commercially available budget to mid-range tyres that can be utilised across the ODS Fleet. The fleet includes, but is not limited to: * Cars* Vans* Trucks & Tippers up to and over 3500KG* Sweepers* Refuse Collection Vehicles* HGV's* 4x4 Pick upsODS have the occasional requirement for agricultural vehicles; however this will not be evaluated as part of this Tender. A full list of ODS Fleet vehicles has been provided as part of the Tender Pack. Provide a range of associated products and services which include, but are not limited to:* maintenance and replacement of tyre valves* wheel balancing* repair or replacement of tyres* turn on the rim and twinning* fitting of high pressure valves, caps and extensions* puncture repairs* Re-grooving* Fleet Inspections for Truck Fleet. Additional information: None",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Implementation, Account management, Innovation, Case Studies, Social Value",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50116500",
                        "description": "Tyre repair services, including fitting and balancing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34352100",
                        "description": "Tyres for trucks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34351100",
                        "description": "Tyres for motor cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34913200",
                        "description": "Retreaded tyres"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50116510",
                        "description": "Tyre-remoulding services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34350000",
                        "description": "Tyres for heavy/light-duty vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34352000",
                        "description": "Heavy-duty tyres"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ14"
                    },
                    {
                        "region": "UKJ14"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cowley Marsh Depot, Marsh Road, Oxford, OX4 2HH"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/oxfordcc/aspx/Home",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As listed in Tender documentation - No specific registration with professional bodies is required, but would be desirable",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-02-28T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-02-29T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2024-02-28T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-28T12:00:00Z",
            "address": {
                "streetAddress": "Tender opening will take place electronically"
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "Please see tender document pack",
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-103620",
            "name": "Oxford Direct Services Limited",
            "identifier": {
                "legalName": "Oxford Direct Services Limited"
            },
            "address": {
                "streetAddress": "Cowley Marsh Depot, Marsh Road,",
                "locality": "Oxford",
                "region": "UKJ14",
                "postalCode": "OX4 2HH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "ODSProcurement@odsgroup.co.uk",
                "url": "https://in-tendhost.co.uk/oxfordcc/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.odsgroup.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103621",
            "name": "Oxford Direct services",
            "identifier": {
                "legalName": "Oxford Direct services"
            },
            "address": {
                "locality": "Oxford",
                "postalCode": "OX4 2HH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-112653",
            "name": "Farol Limited",
            "identifier": {
                "legalName": "Farol Limited",
                "id": "4157398"
            },
            "address": {
                "streetAddress": "Rycote Lane Farm Milton Common,",
                "locality": "Milton Common",
                "region": "UKJ1",
                "postalCode": "OX9 2NZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-103620",
        "name": "Oxford Direct Services Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "014097-2024-ODS000178-1",
            "relatedLots": [
                "1"
            ],
            "title": "The Supply and fit of Tyres",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-112653",
                    "name": "Farol Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "014097-2024-ODS000178-1",
            "awardID": "014097-2024-ODS000178-1",
            "title": "The Supply and fit of Tyres",
            "status": "active",
            "value": {
                "amount": 450000,
                "currency": "GBP"
            },
            "dateSigned": "2024-05-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}