Award

Graduation Venue and Services

LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE

This public procurement record has 2 releases in its history.

Award

18 Jul 2024 at 15:19

Tender

29 Jan 2024 at 13:19

Summary of the contracting process

The London School of Hygiene & Tropical Medicine (LSHTM) has completed the award process for the "Graduation Venue and Services" contract, valued at £665,995.35 GBP. The procurement in the services category required a suitable venue with IT/AV accessories in Central London for hosting graduation ceremonies and catering services provided by Central Hall Westminster Ltd. The procurement method used was an open procedure, and the contract was signed on June 28, 2024.

This tender opportunity for providing graduation venue and services can benefit businesses in the event services industry, particularly those located in Central London. Companies offering event management, catering, venue rental, and related services would be well-suited to compete for this contract. The LSHTM's requirement for a long-term contract with options for extension opens up a stable market opportunity for businesses looking to grow their presence in the events and catering sector.

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Notice Title

Graduation Venue and Services

Notice Description

LSHTM proposes to enter a contract for an initial period of 3 years with an option to extend for two periods of 12 months each (3+1+1). The Supplier must be located in Central London and the services required are a suitable venue with all necessary IT/AV accessories available for hire which can host our ceremony and has the capacity to accommodate the number of students and guests as stated in the specification. The supplier will also be required to provide catering services to be delivered by a suitably qualified and experienced team as well as a dedicated events manager. The requirement will be awarded as a single contract to one successful bidder. The event comprises two graduation ceremonies, each followed by a reception to take place annually on one day normally in early March. However, the date and number of ceremonies are subject to change.

Lot Information

Lot 1

LSHTM proposes to enter a contract for an initial period of 3 years with an option to extend for two periods of 12 months each (3+1+1). The Supplier must be located in Central London and the services required are a suitable venue with all necessary IT/AV accessories available for hire which can host our ceremony and has the capacity to accommodate the number of students and guests as stated in the specification. The supplier will also be required to provide catering services to be delivered by a suitably qualified and experienced team as well as a dedicated events manager. The requirement will be awarded as a single contract to one successful bidder. The event comprises two graduation ceremonies, each followed by a reception to take place annually on one day normally in early March. However, the date and number of ceremonies are subject to change. The supplier is expected to be flexible as there may be a need to re-schedule ceremonies or to have ceremonies outside of the stated period and this will be negotiated between the University and Supplier to arrive at a fair and mutually agreed solution.

Renewal: Option to extend for 2 periods of 12 months each.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043567
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022358-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

55120000 - Hotel meeting and conference services

55520000 - Catering services

79952000 - Event services

Notice Value(s)

Tender Value
£725,000 £500K-£1M
Lots Value
£725,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£665,995 £500K-£1M

Notice Dates

Publication Date
18 Jul 20241 years ago
Submission Deadline
28 Feb 2024Expired
Future Notice Date
Not specified
Award Date
27 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE
Contact Name
Imoudu Idornigie
Contact Email
imoudu.idornigie@lshtm.ac.uk
Contact Phone
+44 2079588328

Buyer Location

Locality
LONDON
Postcode
WC1E 7HT
Post Town
Central London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London

Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

CENTRAL HALL WESTMINSTER

Open Contracting Data Standard (OCDS)

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