Award

Health and Safety Management System

TORBAY COUNCIL

This public procurement record has 1 release in its history.

Award

06 Feb 2024 at 16:13

Award Notice
Summary of the contracting process

The Torbay Council has awarded a contract for a Health and Safety Management System to Evotix. The contract, originally valued at £164,000, has been extended for five years, with a total spend of £181,000. The system includes elements such as Accidents and Incident Management, Risk Assessment, Audit/Inspections, and Training. The Council decided to extend the contract due to system integration and financial considerations and will retender the system at the end of the full term.

This tender presents business growth opportunities for suppliers of industry-specific software packages and information systems. Companies with expertise in health and safety software solutions and experience in negotiations without publication of contract notices would be well-suited to compete. The Torbay Council, as the contracting authority, is located in Torquay, United Kingdom. Potential suppliers need to be aware of the procurement method used, which was negotiated without publishing a contract notice.

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Notice Information

Notice Title

Health and Safety Management System

Notice Description

Health and Safety Management System, encompassing the following key elements: * Accidents and Incident Management; * Risk and Risk Assessments; * Audit/Inspection; and * Training and Competencies

Lot Information

Lot 1

Contract awarded to SHE Assure for a Health & Safety Management System commenced on the 22 May 2019. During 2023, SHE Assure rebranded to Evotix and a Change Control Notice was issued. Original contract awarded for PS164k, however, during the initial term, additional services were purchased in line with the permitted modifications under the contract - total spend years one to five PS181k. This VEAT notice is to inform the market that we are using the extension permitted within the contract, up to a total of five years. The extension will come into effect on 22 May 2024, with an end date 21 May 2029.

Procurement Information

The current contract with the Supplier supports an extension. Due to the additional services added to the contract during the initial term, in taking the extension the total value of the contract will be above threshold and the original contract was procured via a below threshold tender process. The Council requires ongoing use of the system for the full term of the contract as use is now embedded across the Council. Introducing a new system would have significant financial and resource implications for the Council and could result in a detrimental impact on the Council's ability to effectively manage health and safety across the organisation. The Council will be retendering the system at the end of the full term of the contract and will be able to implement any new arrangements in a properly planned and co-ordinated manner.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0437ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003941-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£297,368 £100K-£500K

Notice Dates

Publication Date
6 Feb 20242 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 May 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Mrs Joanne Read
Contact Email
joanne.read@torbay.gov.uk
Contact Phone
+44 1803207319

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
1
Supplier Name

EVOTIX

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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