Award

Finance System Implementation and Support VAR services

ROYAL BOTANIC GARDEN EDINBURGH

This public procurement record has 25 releases in its history.

Award

07 Apr 2026 at 08:00

Award

27 Feb 2026 at 13:54

Award

27 Jan 2026 at 14:02

Award

26 Jan 2026 at 15:04

Award

23 Dec 2025 at 19:12

Award

18 Nov 2025 at 16:47

Award

13 Nov 2025 at 17:10

AwardUpdate

08 Oct 2025 at 09:13

Award

23 Sep 2025 at 09:21

Award

11 Sep 2025 at 15:12

AwardUpdate

02 Sep 2025 at 15:23

Award

15 Aug 2025 at 11:22

AwardUpdate

25 Jul 2025 at 13:58

Award

04 Jun 2025 at 10:12

Award

27 May 2025 at 13:32

Award

27 May 2025 at 13:02

Award

28 Apr 2025 at 10:52

Award

28 Apr 2025 at 10:01

Award

25 Apr 2025 at 10:13

Award

15 Apr 2025 at 17:44

Award

27 Mar 2025 at 15:37

Award

26 Mar 2025 at 10:14

Award

25 Mar 2025 at 13:27

Award

19 Nov 2024 at 15:06

Tender

19 Feb 2024 at 09:59

Summary of the contracting process

The Royal Botanic Garden Edinburgh recently completed the procurement process for "Finance System Implementation and Support VAR services," falling under the industry category of Financial systems software. Procurement was executed using an open procedure under the Government Commercial Service Framework G-Cloud 14, specifically within Lot 2: Cloud Software. The procurement process, initiated as a tender, concluded on 26th March 2026 with an award made to ForGood.Tech (trading name of Total Enterprise Solutions) for a contracted value of ÂŁ228,013. Despite the cancellation of Lot 1 initially, the award signifies completion of the tender phase and transition into contract implementation.

This contract represents an opportunity for IT service providers specializing in financial systems software to deliver implementation and support services, particularly for those experienced in working within government frameworks like G-Cloud. Businesses equipped with solutions that emphasize quality and price competitiveness, as demonstrated by the equal 50% evaluation criteria for both aspects, would find this contract beneficial. Given the option to extend the contract by one year, there is potential for longer-term involvement and the ability to deepen relationships and understanding with public bodies like the Royal Botanic Garden Edinburgh. The location focus on Edinburgh with the delivery address in London underscores the cross-regional collaboration potential for UK-wide companies.

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Notice Title

Finance System Implementation and Support VAR services

Notice Description

Finance System Implementation and Support VAR services

Lot Information

Cloud Hosting

Finance System Implementation and Support VAR services. Additional information: Call-off from Government Commercial Service Framework G-Cloud 14 Lot 2 Cloud Software.

Options: Option to extend the contract by one year.

Cloud Software

Cloud Software Services sold through G-Cloud are applications that are accessed over the internet and hosted in the cloud. Buyers only need to pay for what they use. The G-Cloud cloud software Lot is equivalent to the National Institute of Standards and Technology (NIST) definition of Software as a Service: http://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800-145.pdf G-Cloud cloud software Suppliers will provide cloud software services in at least one of these categories: Accounting and finance Analytics and business intelligence Application security Collaborative working Creative, design and publishing Customer relationship management (CRM) Cyber security Electronic document and records management (EDRM) Healthcare Human resources and employee management Information and communication technology (ICT) Legal and enforcement Marketing Operations management Project management and planning Sales Schools, education and libraries Software development tools Transport and logistics This Lot is for Direct Award only. No Further Competition is permissible. Additional information: All compliant Applicants have been awarded a place on Lot 2 The duration of the Framework is 18 months. The maximum initial duration of any Call-Off Contract that may be placed by eligible Contracting Authorities is up to 36 months with an optional extension of 12 months

Cloud Support

Planning - the provision of planning services to enable customers to move to cloud software and/or hosting services; Setup and Migration- the provision of setup and migration services which involves the process of consolidating and transferring a collection of workloads. Workloads can include emails, files, calendars,document types, related metadata, instant messages, applications, user permissions, compound structure and linked components; Security services - Maintain the confidentiality, integrity and availability of services and information, and protect services against threats; Quality assurance and performance testing - Continuously ensure that a service does what it's supposed to do to meet user needs efficiently and reliably; Training; and Ongoing support - Support user needs by providing help before, during and after service delivery This Lot is for Direct Award only. No Further Competition is permissible. Additional information: All compliant Applicants have been awarded a place on Lot 3 The duration of the Framework is 18 months. The maximum initial duration of any Call-Off Contract that may be placed by eligible Contracting Authorities is up to 36 months with an optional extension of 12 months

Procurement Information

Contract awarded via Crown Commercial Service Framework Agreement RM1557.14, G-Cloud 14

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043b03
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031252-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

48442000 - Financial systems software package

48443000 - Accounting software package

72000000 - IT services: consulting, software development, Internet and support

72500000 - Computer-related services

Notice Value(s)

Tender Value
ÂŁ6,500,000,000 ÂŁ1B-ÂŁ10B
Lots Value
ÂŁ6,500,000,000 ÂŁ1B-ÂŁ10B
Awards Value
Not specified
Contracts Value
ÂŁ6,506,102,088 ÂŁ1B-ÂŁ10B

Notice Dates

Publication Date
7 Apr 20262 weeks ago
Submission Deadline
7 May 2024Expired
Future Notice Date
Not specified
Award Date
28 Oct 20241 years ago
Contract Period
10 Feb 2025 - 9 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ROYAL BOTANIC GARDEN EDINBURGH
Additional Buyers

CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE

CYNGOR SIR CEREDIGION COUNTY COUNCIL

KENT COUNTY COUNCIL (T/A EDSECO)

LANCASTER CITY COUNCIL

NUCLEAR DECOMMISSIONING AUTHORITY

NUCLEAR RESTORATION SERVICES LIMITED

SALVATION ARMY HOUSING ASSOCIATION

SELLAFIELD LIMITED

SUSSEX COMMUNITY NHS FOUNDATION TRUST

THE EDUCATION AUTHORITY

THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE

UHI EXECUTIVE OFFICE

UNIVERSITY OF PLYMOUTH

WEST YORKSHIRE COMBINED AUTHORITY

WESTMINSTER CITY COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Post Town
Liverpool
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLE4 West Yorkshire, TLI London, TLJ21 Brighton and Hove, TLK41 Plymouth, TLL1 West Wales and The Valleys, TLM6 Highlands and Islands, TLM75 City of Edinburgh, TLN Northern Ireland

Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
24
Supplier Names

6BYTHREE DIGITAL

ANS GROUP

ARRIBATEC

CIVICA

CODE INSTITUTE

CONTRUENT

EY PROFESSIONAL SERVICES

FORGOOD.TECH (TRADING NAME OF TOTAL ENTERPRISE SOLUTIONS

FULL LIST OF SUCCESSFUL SUPPLIERS IS AVAILABLE ON CONTRACTS FINDER

GRANICUS-FIRMSTEP

HOOTSUITE

IQVIA

MHR INTERNATIONAL

MODERN DEMOCRACY

MOORE STEPHENS INSIGHT

NAVIAM TECHNOLOGIES

SEE CONTRACTS FINDER NOTICE FOR FULL SUPPLIER LIST

STU3

TERMINALFOUR SOLUTIONS

VERSION 1 SOLUTIONS

VOICESCAPE

W.D.M.LIMITED

X3 CONSULTING

ZELLIS UK LIMITES

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "This contract was awarded as a Call off Contract via CCS G-Cloud 14 framework. The contract was initially awarded for the period 06.01.25 - 31.07.25. EA have used the extension option available within the call off contract to extend the contract until 31.03.26. The original Call off Contract awarded value was PS119,218.75. EA intends to modify the call off contract to increase the call off value by PS30,000 to a total of PS149,218.75. The modification is justified as additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The additional PS30k value required is 25% of the original contract value and well below the 50% threshold. Regulation 72 (1) (b) applies. The regulation states: (b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor - (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: This contract was awarded as a Call off Contract via CCS G-Cloud 14 framework. The contract was initially awarded for the period 06.01.25 - 31.07.25. EA have used the extension option available within the call off contract to extend the contract until 31.03.26. The original Call off Contract awarded value was PS119,218.75. EA intends to modify the call off contract to increase the call off value by PS30,000 to a total of PS149,218.75. The modification is justified as additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The additional PS30k value required is 25% of the original contract value and well below the 50% threshold. Regulation 72 (1) (b) applies. The regulation states: (b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor - (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract."
                }
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            "status": "active",
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                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: the modification is for additional services that have become necessary and were unforeseen when initially procuring the contract.. Besides the time needed to manage a new procurement, a new supplier would require time to onboard, understand the complex landscape, and build relationships--delaying progress and potentially leading to missteps or rework. Valuable contextual knowledge and insights gained through prior engagement would be lost, disrupting the flow of work and undermining the efficiencies already achieved. In a programme of this scale and complexity, such disruption could significantly impact timelines, stakeholder confidence, and the overall success of the project. . A new procurement for these services would cause delay, incur further costs and resource implications to manage such a procurement, and there would be a delay to the overall project which will be of significant inconvenience to EA.."
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