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23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract

Cambridgeshire County Council

This public procurement record has 2 releases in its history.

Award

08 Aug 2024 at 10:29

Award Notice
Tender

19 Feb 2024 at 15:43

Tender Notice
Summary of the contracting process

Cambridgeshire County Council is seeking to appoint a single provider for the "23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract." The procurement falls under the category of Repair and Maintenance Services (CPV code 50000000). The contract encompasses reactive repairs, servicing, and testing of equipment within a diverse property portfolio across Cambridgeshire, which includes corporate buildings and potentially schools. The procurement is currently in the Tender stage and follows a "Restricted procedure" under selective procurement methods. Key dates include the tender submission deadline on 22nd March 2024 and the potential commencement of the contract on 1st November 2024 for an initial term of three years, extendable by an additional two years (3+1+1). The estimated contract value ranges between £10,000,000 and £20,000,000.

This tender presents significant growth opportunities for businesses specialising in mechanical and electrical maintenance services. Companies capable of providing 24/7 reactive maintenance, planned preventative maintenance, statutory inspections, and efficient helpdesk facilities would find this contract particularly suitable. Additionally, the contract's scope for managing a varied property portfolio and offering effective, cost-efficient solutions presents an advantageous platform for service providers to expand their services and clientele within the public sector. Effective contract management, adeptness in statutory testing and reporting, and the ability to provide lifecycle reports will be key differentiators for successful bidders. Large-scale facilities service providers such as Kier Facilities Services Limited, who have previously been awarded similar contracts, are particularly well-positioned to compete.

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Notice Information

Notice Title

23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract

Notice Description

Cambridgeshire County Council is looking to appoint a single provider to deliver services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements for the Authority. It will be a 3+1+1 term. The contract will include reactive repairs, servicing and testing of all equipment as detailed within the specification, for the Authority's portfolio of buildings across the County.

Lot Information

Lot 1

Cambridgeshire County Council (CCC) (The Authority) is a rural county council with a portfolio of approximately 160 corporate buildings spread across the region. CCC is publishing a re-procurement exercise to supply services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements, which will include the need for preventative maintenance, reactive maintenance and small minor project works. The Authority wishes to appoint a single Provider to provide planned and reactive repairs, servicing and testing of all equipment as detailed within the specification to the organisation across a variety of properties within the geographical boundaries of Cambridgeshire. An example of the requirements of this contract are: * Servicing and planned preventative maintenance (PPM) services of Mechanical and Electrical plant and equipment. Statutory inspections & testing. * Reactive maintenance to buildings in a timely and efficient manner, in line with timescales as detailed in the specification. * Having the support staff in the form of a 24/7 helpdesk facility which can be viewed by the Client for progress monitoring and can link to the Client's helpdesk system. * Invoice management procedures to deliver a managed and timely turnaround of Purchase Orders into accurate Invoices with the correct documentation as detailed within the specification document. * Contract management capable of directing day to day issues and offering effective and cost-efficient solutions. * Contract Management capable of reviewing throughput of work to ensure regular reporting of recommendations and follow-on work. * Capable of evaluating the work required resulting from reactive calls and any uplift requirements. Supplying progress reports to the helpdesk as required * Able to carry out a full regime of statutory testing, monitoring and reporting including updating the Council's asset management system in a timely manner as set out in the KPIs. * Able to complete annual lifecycle reports to assist the Council in budget-planning and understanding the state of our assets in a 5-year look ahead, and this meet the LCM standards set by the Council. * Able to update our asset management system with any asset changes and O&M manuals for new installations and add to PPM schedules as appropriate. It is expected that an initial contract will last for a period of 3 years with 2 options to extend for 1 further year each time (3+1+1). It is difficult to predict the exact value of this contract as the Authority's property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less PS10,000,000 or greater than PS20,000,000. Potential Providers should be aware that The Authority's property portfolio is regularly changing. At the time of writing of this specification, the property lists provided are accurate and will be used for a service provision and costs comparison analysis when scoring tender submissions from Potential Providers (at ITT stage). However, before mobilisation of this contract, the portfolio may have altered - reduced or increased - and it may also fluctuate through the duration of the contract. The Authority's contract manager will keep Service Provider's management aware, via monthly contract meetings, of any upcoming changes where buildings are to be added or removed. This Contract is open to Cambridgeshire County Council. The contract may include some work in schools in Cambridgeshire. The Authority may ask the provider to complete works on other CCC owned assets at an additional and agreed rate (such as Educational properties). This will be managed by The authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043b3a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024977-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
£20,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Aug 20242 years ago
Submission Deadline
22 Mar 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2024 - 31 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Kier Facilities Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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