Finance & Procurement Systems

{
    "tag": [
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    "id": "ocds-h6vhtk-043c65-2024-04-03T11:32:16+01:00",
    "date": "2024-04-03T11:32:16+01:00",
    "ocid": "ocds-h6vhtk-043c65",
    "description": "(SC Ref:762713)",
    "initiationType": "tender",
    "tender": {
        "id": "COPFS-2023-350",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Finance & Procurement Systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72261000",
            "description": "Software support services"
        },
        "mainProcurementCategory": "services",
        "description": "This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.",
        "lots": [
            {
                "id": "1",
                "description": "The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.",
                "hasOptions": true,
                "options": {
                    "description": "There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
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                        {
                            "type": "price",
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                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72267000",
                        "description": "Software maintenance and repair services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh & Glasgow"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Kick ICT Group own the IPR for the integrations and bespoke modules that have been developed and are maintained and supported as part of the COPFS Finance and Procurement Systems. As a result of the COVID-19 pandemic national lockdown some developments required under the previous contract were late in starting and are unable to be concluded before expiry. These will need to be finished under the new contract."
    },
    "awards": [
        {
            "id": "005919-2024-COPFS-2023-350-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-6886",
                    "name": "Kick ICT Group"
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            "id": "GB-FTS-6885",
            "name": "Crown Office and Procurator Fiscal Service",
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                "legalName": "Crown Office and Procurator Fiscal Service"
            },
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                "streetAddress": "25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "procurementreturns@copfs.gov.uk",
                "telephone": "+44 3000203000",
                "email": "procurementreturns@copfs.gov.uk",
                "faxNumber": "+44 8445614069"
            },
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                "locality": "Bellshill",
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                "postalCode": "ML4 3NJ",
                "countryName": "United Kingdom"
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                "telephone": "+44 8452301314"
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                "telephone": "+44 8445610670",
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    ],
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                "measure": "foreignBidsFromEU",
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