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IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums

Imperial War Museums

This public procurement record has 2 releases in its history.

Award

09 Apr 2025 at 19:05

Award Notice
Tender

04 Mar 2024 at 16:05

Tender Notice
Summary of the contracting process

Imperial War Museums (IWM) have completed the procurement process for the digitisation framework agreement titled "IWM/2324/DCM/3275: Data Conversion Services." This contract, falling under the services category within the data conversion services industry, aims to undertake digitisation work as part of the Digital Futures project. The procurement process, which began with the tender stage, followed an open procedure method and concluded with awards made to suppliers on 5th July 2024. The locations specified for the work are across the United Kingdom, covering various types of digitisation work split into different Lots, such as photographic negatives, videotape digitisation, document copying, sound digitisation, and 4K film digitisation. The total contract value amounts to £2,800,000, and businesses had the opportunity to bid on multiple lots.

This tender presents substantial opportunities for growth, especially for firms specialising in digitisation and data conversion services. With the broad scope of the project and substantial funding allocated, businesses engaged in photographic preservation, video and document digitisation, sound archiving, and high-resolution film digitisation stand to benefit significantly. It is particularly suited for large companies capable of handling extensive and varied digitisation projects, with four major suppliers already awarded contracts, including MAX Communications Ltd, J&J Negus Ltd (trading as Genus Group), Dragon Post (Wales) Ltd, and Memnon Archiving Services. The framework agreement provides a stable, long-term opportunity to work with a prestigious public body and support the transformation of Imperial War Museums' digital collection.

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Notice Information

Notice Title

IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums

Notice Description

This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project. The digitisation work is broken down into the following Lots: *Lot 1 - Photographic Negative, Prints & Preservation Document Capture *Lot 2 - Videotape Digitisation *Lot 3 - Document Copying *Lot 4 - Sound Digitisation *Lot 5 - 4K Film Digitisation

Lot Information

Photographic Negative, Prints & Preservation Document Capture

Digitisation - Photographic Negative, Prints & Preservation Document Capture. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Renewal: There is an option to extend the contract for an additional year after the initial four year term.

Videotape Digitisation

Videotape Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Document Copying

Digitisation - Document Copying. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Sound Digitisation

Sound Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

4K Film Digitisation

4K Film Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Renewal: There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044544
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014118-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72311100 - Data conversion services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£1,967,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,800,000 £1M-£10M

Notice Dates

Publication Date
9 Apr 20251 years ago
Submission Deadline
4 Apr 2024Expired
Future Notice Date
Not specified
Award Date
5 Jul 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
4
Supplier Names

DRAGON POST (WALES) LTD

J&J NEGUS LTD T/A GENUS GROUP

MAX COMMUNICATIONS LTD

MEMNON ARCHIVING SERVICES

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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