Award

eFinancials Support & Maintenance

REGISTERS OF SCOTLAND

This public procurement record has 5 releases in its history.

Award

17 Mar 2026 at 10:22

Award

17 Mar 2025 at 11:35

Award

25 Feb 2025 at 16:02

Award

28 Mar 2024 at 14:58

Award

13 Mar 2024 at 16:04

Summary of the contracting process

The Registers of Scotland has concluded the procurement process for the "eFinancials Support & Maintenance" contract, focusing on the support and maintenance of financial systems software packages. The procurement was initiated using a limited procurement method without prior publication, due to unique intellectual property rights associated with the supplier's software. Located in Edinburgh, at Meadowbank House, the contract falls under the goods category within the IT sector, specifically dealing with financial information systems. The award process was completed on 17th March 2026, with an active contract signed with Advanced Business Software and Solutions, valued at £163,742.97. The procurement was executed adhering to the provisions of CELEX Directive 32014L0024.

This contract presents substantial opportunities for businesses specialising in IT support and maintenance, particularly those experienced with financial systems software packages. SMEs with expertise in maintaining and integrating bespoke software systems are well-positioned to pursue such contracts, especially given the unique requirements that exist due to intellectual property constraints. Businesses that can offer innovative solutions and high-quality service in compliance with the purchasing organisation's standards—as demonstrated by Advanced Business Software and Solutions—may benefit from similar opportunities to expand into public sector contracts, boosting their growth and market footprint.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

eFinancials Support & Maintenance

Notice Description

Support and maintenance of the e-Financials software, including user licences and SAP business objects licences (renewal for 12 month period).

Lot Information

Lot 1

Support and maintenance of the e-Financials software, including user licences and SAP business objects licences.

Options: Additional professional services for system upgrades and enhancements

Procurement Information

Intellectual Property Rights are an issue, e.g., bespoke designs, some research programmes, software are unique to this supplier.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04483c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023872-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48442000 - Financial systems software package

48812000 - Financial information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£471,971 £100K-£500K

Notice Dates

Publication Date
17 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Mar 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
REGISTERS OF SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

ADVANCED BUSINESS SOFTWARE AND SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04483c-2026-03-17T10:22:45Z",
    "date": "2026-03-17T10:22:45Z",
    "ocid": "ocds-h6vhtk-04483c",
    "description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33.4.b(ii) and whilst the system requires an award date prior to the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into prior to the publication of this notice. (SC Ref:826742)",
    "initiationType": "tender",
    "tender": {
        "id": "CNTR0017140",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "eFinancials Support & Maintenance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48442000",
            "description": "Financial systems software package"
        },
        "mainProcurementCategory": "goods",
        "description": "Support and maintenance of the e-Financials software, including user licences and SAP business objects licences (renewal for 12 month period).",
        "lots": [
            {
                "id": "1",
                "description": "Support and maintenance of the e-Financials software, including user licences and SAP business objects licences.",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical functionality and integration",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        },
                        {
                            "name": "Technical functionality and integration",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "options": {
                    "description": "Additional professional services for system upgrades and enhancements"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48812000",
                        "description": "Financial information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Meadowbank House, 153 London Road, Edinburgh, EH8 7AU"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Intellectual Property Rights are an issue, e.g., bespoke designs, some research programmes, software are unique to this supplier."
    },
    "awards": [
        {
            "id": "008073-2024-CNTR0015876-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-107744",
                    "name": "Advanced Business Software and Solutions"
                }
            ]
        },
        {
            "id": "010337-2024-CNTR0015876-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-107744",
                    "name": "Advanced Business Software and Solutions"
                }
            ]
        },
        {
            "id": "007188-2025-CNTR0016568-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-107744",
                    "name": "Advanced Business Software and Solutions"
                }
            ]
        },
        {
            "id": "009609-2025-CNTR0016568-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-107744",
                    "name": "Advanced Business Software and Solutions"
                }
            ]
        },
        {
            "id": "023872-2026-CNTR0017140-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-107744",
                    "name": "Advanced Business Software and Solutions"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-5922",
            "name": "Registers of Scotland",
            "identifier": {
                "legalName": "Registers of Scotland"
            },
            "address": {
                "streetAddress": "Meadowbank House, 153 London Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 7AU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1314793610",
                "email": "itprocurement@ros.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ros.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00366",
                "classifications": [
                    {
                        "id": "REGIONAL_AGENCY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Land Registry"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Land Registry"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Land Registry"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Land Registry"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Land Registry"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-107744",
            "name": "Advanced Business Software and Solutions",
            "identifier": {
                "legalName": "Advanced Business Software and Solutions"
            },
            "address": {
                "streetAddress": "The Mailbox, 101 Wharfside Street",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B1 1RF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            },
            "contactPoint": {
                "telephone": "+44 3303438000",
                "faxNumber": "+44 1932584001"
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-5922",
        "name": "Registers of Scotland"
    },
    "contracts": [
        {
            "id": "008073-2024-CNTR0015876-1",
            "awardID": "008073-2024-CNTR0015876-1",
            "status": "active",
            "value": {
                "amount": 151837.33,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-13T00:00:00Z"
        },
        {
            "id": "010337-2024-CNTR0015876-1",
            "awardID": "010337-2024-CNTR0015876-1",
            "status": "active",
            "value": {
                "amount": 151837.33,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-13T00:00:00Z"
        },
        {
            "id": "007188-2025-CNTR0016568-1",
            "awardID": "007188-2025-CNTR0016568-1",
            "status": "active",
            "value": {
                "amount": 156392.34,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-25T00:00:00Z"
        },
        {
            "id": "009609-2025-CNTR0016568-1",
            "awardID": "009609-2025-CNTR0016568-1",
            "status": "active",
            "value": {
                "amount": 156392.34,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-25T00:00:00Z"
        },
        {
            "id": "023872-2026-CNTR0017140-1",
            "awardID": "023872-2026-CNTR0017140-1",
            "status": "active",
            "value": {
                "amount": 163742.97,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-17T00:00:00Z"
        }
    ],
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760988"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760988"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000791557"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000791557"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000826742"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}