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Production and Mailing of Membership Magazine

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

27 Jun 2024 at 10:29

Award Notice
Tender

21 Mar 2024 at 13:05

Tender Notice
Summary of the contracting process

The public procurement contracting process involves a tender titled "Production and Mailing of Membership Magazine" initiated by Historic Environment Scotland. The procurement falls under the services category, listing requirements for managing the production of a member magazine including editorial tasks, design, proofreading, and content management. Historic Environment Scotland seeks a supplier to fulfil these tasks in a selective procurement process with a focus on quality criteria and price. The procurement stage is currently in the tender period with a deadline set for April 22, 2024, and potential business partners are encouraged to consider this opportunity, especially those experienced in publishing services.

This tender for the Production and Mailing of Membership Magazine by Historic Environment Scotland offers business growth opportunities for suppliers in the publishing services industry. Businesses capable of project management, editorial content development, design, and proofreading are well-suited to compete for this contract. The procurement method is selective, with a focus on quality criteria and price considerations. Suppliers interested in providing these services should be prepared to meet key deadlines, adhere to specifications, and engage in ongoing collaboration with Historic Environment Scotland. This tender represents a chance for businesses to contribute to the communication and engagement goals of Historic Environment Scotland through the creation of engaging and informative member publications.

How relevant is this notice?

Notice Information

Notice Title

Production and Mailing of Membership Magazine

Notice Description

The magazine's main objectives are - - To support member recruitment and retention - To inspire members to visit Historic Scotland properties - To communicate news about the work of Historic Environment Scotland - To reinforce benefits of membership to existing members, in order to support increased retention rates. - To promote the organisation's events, activities and services. Historic Environment Scotland are looking for a supplier who can - - Project manage production of the member magazine up to and including the mailing stage. - Write, commission, and develop editorial copy, interview leads and source content from various HES experts/departments. Visiting properties to create copy, as required. - Produce a draft content plan for each issue. This will then be discussed and agreed at an Editorial Board meeting, scheduled by HES with representatives from HES and the supplier in attendance. - Pages designed, edited, and proofed. The organisation's brand guidelines and editorial style guide will be given to the successful supplier. Where practical in the magazine, consideration should be given to accessibility standards and recognised techniques of aiding legibility. - Provide full proof-reading service including historical fact checking. - Provide online proofing solution, similar to Proof HQ currently being used, to centralise comments from in excess of 20 HES staff. - Produce a schedule for the year ahead, detailing all the key deadlines. - Liaison with contributors of content. This may need to be rewritten in the magazine style. - Manage competitions such as an annual photography competition and co-ordinate judging panel. - Respond to all correspondence received from members related to the content of the magazine. - Content should be made available for HES to re-purpose into digital content. - Provide summary management information after delivery, highlighting any service levels not met and remedial action taken. - Attend regular meetings with HES to discuss progress - Developing and suggesting new features and design refreshes for the magazine to keep the content diverse and engaging.

Lot Information

Lot 1

Please see Specification for full requirement details.

Renewal: After the initial 2 years is up, the contract could be extended for up to 4 years, which would be reviewed annually.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044b35
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019635-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

22213000 - Magazines

79970000 - Publishing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20242 years ago
Submission Deadline
22 Apr 2024Expired
Future Notice Date
Not specified
Award Date
25 Jun 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
If all the contract extensions are used up then this contract would be up for renewal in 2030.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Think Publishing

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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