D3 Tenders | Provision of Professional Procurement of Catering Products at HEART Academies Trust

Notice Information

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Notice Title

Provision of Professional Procurement of Catering Products at HEART Academies Trust

Notice Description

HEART Academies Trust (the Customer) are seeking to appoint a suitably qualified supplier to provide full management of the food and catering supply chain for its existing schools and, as required, for any further growth. The current academies are: * Bedford Academy * Cauldwell Primary School * Shackleton Primary School * Shortstown Primary School CATERING STRATEGY The appointed Supplier shall work with the Trust to: Ensure a sustainable, best value, high-quality school catering service. Ensure that every pupil/student attending a Trust school has daily access to healthy and nutritious food. Develop menus and extend choice whilst keeping the catering service financially viable for parents and carers. Build on current good practice of continuing to work with schools to involve and inspire students, parents and carers to improve their understanding of the benefits of good food and a healthy diet in improving educational outcomes. Increase the uptake of Free School Meals across the Trust. (Eligibility for free school meals at HEART Academies Trust is higher than the national average). Identify new catering initiatives and opportunities to expand services and generate additional revenue, including catering for school events and lettings and external organisations. Ensure robust quality assurance measures are in place for continued compliance and safe service delivery. Adopt procurement and operational practices that support the Trust's vision of improving climate and sustainability outcomes. Support continued investment in improving kitchen/dining room environments and equipment. Demonstrate high levels of customer satisfaction measured by performance against Section 9 Catering Service Level Agreement KPIs and parent/student customer satisfaction survey results.

Lot Information

Lot 1

The procurement is to appoint a Supplier that can: Provide a bespoke tender management service to deliver the most competitive price for the food and catering-related products (Frozen; Chilled, Grocery; Drinks; Fruit and Vegetables; Butchery. Dairy and Non-Food) the Customer procures, whilst ensuring the Customer's food quality standards and service level requirements are adhered to and ethical procurement practices are adopted at all times. Ensure that the tendering exercise complies with current procurement law and procedures, which embellishes the principles of equal treatment, non-discrimination, mutual recognition, proportionality and transparency. Ensure that the Customer is included in the decision-making process throughout the tender process. Ensure that supplier tender bids meet the agreed requirements of the Customer. Engage with the Customer's existing third-party partnerships, for example ProVeg, Green School etc. Ensure that decisions made on contract award are based on sound commercial business needs as stated in the evaluation criteria agreed by the Customer and enforcing the principles of equality and non-discrimination. Present to the Customer a detailed evaluation report with recommendations on which tendering suppliers should be short-listed to the presentation stage. Facilitate a presentation to the Customer in order for the short-listed suppliers to present their bids and to explain their service delivery. Facilitate product sampling from the short-listed supplier(s) if required by the Customer. Agree with the Customer which supplier(s) to award the contract to. Award the contract to the successful supplier(s). Advise the unsuccessful suppliers that they have been unsuccessful and the reasons why. Manage the implementation of the contract with the successful supplier(s), in line with the Customer's specifications. Ensure that any contract with suppliers allows for the termination of the contract should the supplier fail to fulfil the requirements of the Customer's current or future needs and/or does not commit the Customer to purchasing any set amount of goods by volume or value. Advise the Customer what % uplift the supplier has been requested to include within their tendered prices as your fee for managing the tender process and the post tender provided to the Customer.

Renewal: Contract commencing 1 September 2024 for a 24 month period, with options to extend for 3 x 12-month periods, subject to an annual Customer Supplier performance review meeting

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-044fca
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/011029-2024
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: Tender Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Open
Procurement Method Details: Open procedure
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

15000000 - Food, beverages, tobacco and related products

39221000 - Kitchen equipment

39222000 - Catering supplies

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 4 Apr 20242 years ago
Submission Deadline: 6 May 2024Expired
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: HEART ACADEMIES TRUST
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: BEDFORD
Postcode: MK42 9TR
Post Town: Milton Keynes
Country: England
Major Region (ITL 1): TLH East (England)
Basic Region (ITL 2): TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3): TLH24 Bedford
Delivery Location: TLH East (England)
Local Authority: Bedford
Electoral Ward: Cauldwell
Westminster Constituency: Bedford

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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