PRO1680 -Contract for the Design, Development, Supply and Installation of Passenger Stop Signs and the provision of related Services

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    "id": "ocds-h6vhtk-045223-2024-04-15T10:42:03+01:00",
    "date": "2024-04-15T10:42:03+01:00",
    "ocid": "ocds-h6vhtk-045223",
    "initiationType": "tender",
    "tender": {
        "id": "PRO1680",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PRO1680 -Contract for the Design, Development, Supply and Installation of Passenger Stop Signs and the provision of related Services",
        "classification": {
            "scheme": "CPV",
            "id": "48813200",
            "description": "Real-time passenger information system"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "description": "In 2009 LBSL (a subsidiary of TfL) awarded a 12 year contract to Vix Technology Ltd for the supply, install and maintenance of Countdown 2 (CD2) signs (the Contract). Vix Technology Ltd are responsible for maintaining circa 50% of the Countdown signs on TfL's estate, with the other signs being maintained by Trueform under a separate contract. In March 2023 the Contract was extended for up to 18 months. Please see the description given at section II.2.4 above for further details of the Contract. The modifications will extend the Contract on its existing terms for a maximum period of 18 months and are required so that Vix Technology Limited can continue to provide the Countdown 2 services, permit the Countdown 3 procurement process to be completed and allow mobilisation and transition to take place before the new suppliers take up the support and maintenance of the Countdown 3 signs. Please see the description given at section VII.2.1 for further details of the modifications. The modifications will extend the Contract on its existing terms for a maximum period of 18 months and are required so that Vix Technology Limited can continue to provide the Countdown 2 services, permit the Countdown 3 procurement process to be completed and allow mobilisation and transition to take place before the new suppliers take up the support and maintenance of the Countdown 3 signs. Please see the description given at section VII.2.1 for further details of the modifications.",
                "contractPeriod": {
                    "durationInDays": 540
                }
            }
        ],
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                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "30231000",
                        "description": "Computer screens and consoles"
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                    {
                        "scheme": "CPV",
                        "id": "31523200",
                        "description": "Permanent message signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31682230",
                        "description": "Graphic display panels"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34924000",
                        "description": "Variable message signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39133000",
                        "description": "Display units"
                    },
                    {
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                        "id": "39171000",
                        "description": "Display cases"
                    }
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                        "region": "UKI"
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                "relatedLot": "1"
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    },
    "awards": [
        {
            "id": "012116-2024-PRO1680-1",
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            "title": "PRO1680 -Contract for the Design, Development, Supply and Installation of Passenger Stop Signs and the provision of related Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-Vix Technology Limited",
                    "name": "Vix Technology Limited"
                },
                {
                    "id": "GB-FTS-110812",
                    "name": "Vix Technology Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-110811",
            "name": "London Bus Services Limited",
            "identifier": {
                "legalName": "London Bus Services Limited",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "5 ENDEAVOUR SQUARE",
                "locality": "LONDON",
                "region": "UKI",
                "postalCode": "E201JN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jess Denton",
                "email": "jessdenton@tfl.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://tfl.gov.uk/"
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        },
        {
            "id": "GB-COH-Vix Technology Limited",
            "name": "Vix Technology Limited",
            "identifier": {
                "legalName": "Vix Technology Limited",
                "id": "Vix Technology Limited",
                "scheme": "GB-COH"
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            "address": {
                "locality": "Epsom",
                "region": "UKI",
                "countryName": "United Kingdom"
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            "roles": [
                "supplier"
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                "scale": "sme"
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        {
            "id": "GB-FTS-110812",
            "name": "Vix Technology Limited",
            "identifier": {
                "legalName": "Vix Technology Limited",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "locality": "Epsom",
                "region": "UKI",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
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        },
        {
            "id": "GB-FTS-51916",
            "name": "High Court (England, Wales and Northern Ireland)",
            "identifier": {
                "legalName": "High Court (England, Wales and Northern Ireland)"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
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            "roles": [
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    ],
    "buyer": {
        "id": "GB-FTS-110811",
        "name": "London Bus Services Limited"
    },
    "contracts": [
        {
            "id": "012116-2024-PRO1680-1",
            "awardID": "012116-2024-PRO1680-1",
            "title": "PRO1680 -Contract for the Design, Development, Supply and Installation of Passenger Stop Signs and the provision of related Services",
            "status": "active",
            "value": {
                "amount": 7898918,
                "currency": "GBP"
            },
            "dateSigned": "2009-09-01T00:00:00+01:00",
            "period": {
                "durationInDays": 540
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "48813200",
                        "description": "Real-time passenger information system"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "30231000",
                            "description": "Computer screens and consoles"
                        },
                        {
                            "scheme": "CPV",
                            "id": "31523200",
                            "description": "Permanent message signs"
                        },
                        {
                            "scheme": "CPV",
                            "id": "31682230",
                            "description": "Graphic display panels"
                        },
                        {
                            "scheme": "CPV",
                            "id": "34924000",
                            "description": "Variable message signs"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39133000",
                            "description": "Display units"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39171000",
                            "description": "Display cases"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "As explained in section II.2.4 above, in 2009 London Bus Services Limited (LBSL), a subsidiary of Transport for London (TfL), awarded a 12 year contract to Vix Technology Ltd for the supply, install and maintenance of Countdown 2 (CD2) signs (the Contract). Vix Technology Ltd are responsible for maintaining circa 50% of the Countdown signs on TfL's estate, which comprises approximately 2,700 LED technology screens affixed to the roof of bus shelters across TfL's network. In 2021, the parties agreed to extend the Contract for 18 months, such that it would terminate in March 2023. This was then further extended to March 2024 with an option to go to August 2024. LBSL is in the process of procuring the next generation of signs and services, Countdown 3 (CD3), under the Utilities Regulations 2016 (UCR). The Countdown 3 procurement will appoint one supplier for the total volume of Signs on which LBSL requires the Passenger Information Sign Services to be installed and maintained (which TfL considers will equate to approximately 3000 Signs). Concurrently, TfL has just awarded the iBus2 contract: a separate competitive procurement exercise which is concerned with the generation of data which underpins the information displayed through the Countdown signs (among other matters). On 16 September 2022, LBSL and Vix Technology Limited entered into an agreement to extend the Contract term for an initial 12 months to February 2024 with the option to extend for a further 6 months (\"Extension\") so that Vix Technology Limited can continue to provide the Countdown 2 services, permit the Countdown 3 procurement process to be properly carried out and allow mobilisation and transition to take place before the new suppliers take up the support and maintenance of the Countdown 3 signs. As Countdown 3 is now due to award in Autumn 2024 the longest current extension option (to August 2024) is not enough and therefore LBSL has agreed to allow sufficient time for appropriate transition from the existing Countdown 2 signs to the new signs which will be installed and maintained by the Countdown 3 suppliers an extension beyond this is required. Initially this has been agreed as now running to end of February 2025 with an option for an additional 6 months beyond this should delays be experienced. LBSL considers that the Extension benefit from the exemption for \"additional services\" that is laid down in Regulation 88 (1)(b) of the UCR. Running a competitive tender for a short extension, ahead of finalising the Countdown 3 procurement, would involve significant inconvenience and substantial duplication of costs for LBSL. It may also further delay completion of the Countdown 3 procurement. For more details of the reasons, please see section VII.2.2 below.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Given the age of the Countdown 2 sign estate and its planned replacement in the near-term, it is not viable for TfL or LBSL to bring in a different contractor on a short term basis in a way that safeguards the continued operation of LBSL's countdown services, pending the conclusion of the Countdown 3 procurement. To do so would likely result in disruption to the service, thereby creating significant inconvenience to LBSL and broader users of the bus network. Furthermore, the existing Countdown 2 signs cannot be taken on by another supplier as it would not be technically possible for another supplier to operate the existing Countdown 2 signs. A change in supplier would give rise to a need to replace the Countdown 2 assets. Indeed, replacement of the Countdown 2 assets is contemplated in the Countdown 3 procurement, such that an interim replacement would duplicate costs in light of Countdown 3. The cost of bringing in a different contractor on a short term basis would therefore be prohibitive."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:031605-2007:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}