Tender

Fire Alarm System Maintenance and Repair

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Tender

15 Apr 2024 at 13:09

Summary of the contracting process

The University of York is looking for a service provider to maintain and repair its fire alarm system under a comprehensive contract worth £1,800,000. This tender, titled "Fire Alarm System Maintenance and Repair," falls under the repair and maintenance services category. The procurement stage is currently active, with a submission deadline of 15th May 2024. The University seeks a service provider who is a Honeywell Gent channel partner or equivalent, and the contract will run for an initial period of two years with potential extensions up to six years.

This tender from the University of York provides an opportunity for businesses in the fire alarm maintenance and repair industry to secure a long-term contract with a prestigious institution. Companies experienced in servicing Honeywell (Gent) fire detection and alarm systems, as well as other specified systems, will find this tender suitable. The procurement method is an open procedure, allowing a fair competition among eligible businesses to secure this lucrative contract, which encompasses maintenance, servicing, and emergency call-out cover for the University's fire alarm systems across multiple campuses.

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Notice Title

Fire Alarm System Maintenance and Repair

Notice Description

The University of York ("the University") is seeking to appoint a service provider ("the Contractor") capable of servicing, maintaining and repairing its fire alarm system under a fully comprehensive contract. The successful Contractor shall be a Honeywell Gent channel partner (https://process.honeywell.com/us/en/support/find-a-channel-partner ) or equivalent.

Lot Information

Lot 1

The University of York ("the University") is pleased to invite tenders for The Provision of Fire Alarm Maintenance and Repair services in accordance with this notice and the published Invitation to Tender (ITT) document. The University is looking to appoint a single service provider ("the Contractor") to carry out Fire Alarm Service and Maintenance services on the basis of a fully comprehensive contract. This contract is to provide Planned Preventative Maintenance (PPM) and servicing together with emergency call out cover for the University's Honeywell (Gent) fire detection and fire alarm systems on and off the York campuses, therefore the the successful Contractor shall be a Honeywell (Gent) channel partner, or equivalent. The Contractor will also have to suitably resource all planned works/projects to ensure that the planned works delivery will have no detrimental effect on the maintenance/service side of the contract i.e. the successful Contractor will commission all changes to the networks, which can range from a single device to a new domain node panel, fibre optic ring, and +12 detection panels. The University wishes to maintain full control of the network by utilising a single Contractor for all changes. This arrangement will not preclude other Gent Integrators (or equivalent) from supplying and installing extensions/new systems onto the networks, however all commissioning shall be carried out by the Contractor. The Contractor shall carry out inspection, testing and servicing as recommended by BS 5839 and all amendments. The majority of the University of York buildings have Honeywell (Gent) fire detection and alarm systems. The University is therefore seeking tenders only from Contractors who are approved Elite Technology Centres (or can demonstrate equivalent experience and skill). Bidders should note that in addition to Honeywell (Gent) systems the University has some JSB, Advanced, Ziton, ADT, Premier, Emergi-lite and Menvier systems and the successful Contractor will be required to service and maintain these systems as well. Full details of the University's requirements can be found within the invitation to tender and associated documents available to download from the In-Tend tender portal. Additional information: Tender documents can be accessed via the In-Tend portal at: https://in-tendhost.co.uk/york/aspx/Home

Options: Yes, there shall be the option to extend the contract with mutual consent for two periods of up to two years following the initial two year contract term, resulting in a potential six year contract term.

Renewal: The initial contract shall run for a period of two years, with options to extend the contract for a further two periods of two years. The total contract term including the extension periods (if enacted) shall be six years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045244
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012179-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services


CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,800,000 £1M-£10M
Lots Value
£1,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20241 years ago
Submission Deadline
15 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Should the contract run for the maximum 6 year term, the contract shall be re-advertised during April 2030.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO10 5DD
Post Town
York
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York

Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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