Notice Information
Notice Title
Support and Maintenance for Swift / ICS
Notice Description
Provision of support and maintenance of the integrated children's services case management system and associated licenses at the Isle of Wight Council.
Lot Information
Lot 1
Provision of support and maintenance of the integrated children's services case management system and associated licenses at the Isle of Wight Council. Duration from May 2024 - April 2025.
Procurement Information
An agreement was made in December 2017 to return the hosting of the ICS system from Hampshire Council to the Isle of Wight Council. ICS hosting was originally transferred to Hampshire County Council after the establishment of a strategic partnership between organisations including the provision of senior management for Isle of Wight children's services. This took place in 2012. In the intervening period the ICS/SWIFT product set was sold by Northgate to OLM. A parallel procurement process had been undertaken with Hampshire County Council for a replacement ICS System, as originally, the Council was to be implementing the same new social care system in line with Hampshire County Council's programme timelines and these were delayed extensively due to the COVID-19 pandemic. The project has now been re-launched independently of Hampshire following the recent termination of the agreement between our respective Childrens Services departments. This is now being driven by a team of external consultants who are project managing, configuring and migrating data. The 12 month requirement for the associated licences, support and maintenance contract with OLM for Swift and ICS will cover this period and allow some contingency and time to allow for decommissioning of the outgoing system and servers. The support and maintenance of the integrated children's services case management system and associated licenses is required to remain directly with the incumbent supplier whilst the implementation and system transition is undertaken. The Council has had to extend a number of times due to delays with the project for the replacement system. The Isle of Wight Council will be observing a 10-day standstill period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04540b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/012980-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £136,635 £100K-£500K
Notice Dates
- Publication Date
- 22 Apr 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 21 Apr 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ISLE OF WIGHT COUNCIL
- Contact Name
- Mrs Lucy Chandler
- Contact Email
- lucy.chandler@iow.gov.uk
- Contact Phone
- +44 1983821000
Buyer Location
- Locality
- NEWPORT
- Postcode
- PO30 1UD
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ34 Isle of Wight
- Delivery Location
- TLJ34 Isle of Wight
-
- Local Authority
- Isle of Wight
- Electoral Ward
- Newport Central
- Westminster Constituency
- Isle of Wight West
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04540b-2024-04-22T14:38:12+01:00",
"date": "2024-04-22T14:38:12+01:00",
"ocid": "ocds-h6vhtk-04540b",
"initiationType": "tender",
"tender": {
"id": "DN720563",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Support and Maintenance for Swift / ICS",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
"mainProcurementCategory": "services",
"description": "Provision of support and maintenance of the integrated children's services case management system and associated licenses at the Isle of Wight Council.",
"lots": [
{
"id": "1",
"description": "Provision of support and maintenance of the integrated children's services case management system and associated licenses at the Isle of Wight Council. Duration from May 2024 - April 2025.",
"hasOptions": false
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKJ34"
}
],
"deliveryLocation": {
"description": "Isle of Wight"
},
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Negotiated without publication of a contract notice",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_TECHNICAL",
"description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
}
],
"procurementMethodRationale": "An agreement was made in December 2017 to return the hosting of the ICS system from Hampshire Council to the Isle of Wight Council. ICS hosting was originally transferred to Hampshire County Council after the establishment of a strategic partnership between organisations including the provision of senior management for Isle of Wight children's services. This took place in 2012. In the intervening period the ICS/SWIFT product set was sold by Northgate to OLM. A parallel procurement process had been undertaken with Hampshire County Council for a replacement ICS System, as originally, the Council was to be implementing the same new social care system in line with Hampshire County Council's programme timelines and these were delayed extensively due to the COVID-19 pandemic. The project has now been re-launched independently of Hampshire following the recent termination of the agreement between our respective Childrens Services departments. This is now being driven by a team of external consultants who are project managing, configuring and migrating data. The 12 month requirement for the associated licences, support and maintenance contract with OLM for Swift and ICS will cover this period and allow some contingency and time to allow for decommissioning of the outgoing system and servers. The support and maintenance of the integrated children's services case management system and associated licenses is required to remain directly with the incumbent supplier whilst the implementation and system transition is undertaken. The Council has had to extend a number of times due to delays with the project for the replacement system. The Isle of Wight Council will be observing a 10-day standstill period."
},
"awards": [
{
"id": "012980-2024-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-77657",
"name": "OLM Systems Limited"
}
]
}
],
"parties": [
{
"id": "GB-FTS-67",
"name": "Isle of Wight Council",
"identifier": {
"legalName": "Isle of Wight Council"
},
"address": {
"streetAddress": "County Hall, High Street",
"locality": "Newport",
"region": "UKJ34",
"postalCode": "PO30 1UD",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mrs Lucy Chandler",
"telephone": "+44 1983821000",
"email": "lucy.chandler@iow.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.iwight.com",
"buyerProfile": "http://www.iwight.com",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-77657",
"name": "OLM Systems Limited",
"identifier": {
"legalName": "OLM Systems Limited"
},
"address": {
"streetAddress": "Cairns House, 10 Station Road, Teddington",
"locality": "Middlesex",
"region": "UKJ34",
"postalCode": "TW11 9AA",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-66",
"name": "The High Court of England and Wales",
"identifier": {
"legalName": "The High Court of England and Wales"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-67",
"name": "Isle of Wight Council"
},
"contracts": [
{
"id": "012980-2024-1",
"awardID": "012980-2024-1",
"status": "active",
"value": {
"amount": 136635.65,
"currency": "GBP"
},
"dateSigned": "2024-04-22T00:00:00+01:00"
}
],
"language": "en"
}