Award

Open Space Maintenance Contract 2024 - 2029

EAST KILBRIDE HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

08 Oct 2024 at 10:07

Tender

30 Apr 2024 at 07:56

Summary of the contracting process

East Kilbride Housing Association Ltd is currently procuring an "Open Space Maintenance Contract 2024 - 2029" within the UKM95 region, specifically East Kilbride. This tender falls under the "Repair and maintenance services" category and is in the active procurement stage, having an end date for submission on 30th May 2024. The contract will initially last for 36 months, with two potential 12-month extensions, summing up to a maximum of 60 months. The overall value is estimated at £300,000 GBP. The procurement method is an open procedure, and electronic submission of bids is required. Essential services include grass cutting, planting, shrub bed maintenance, weed control, litter picking, and both hard and soft landscaping, following a maintenance schedule provided in the tender documents.

This procurement offers significant growth opportunities for businesses specialising in landscape gardening, repair, and maintenance services. Companies with expertise in these areas, particularly those with a track record of providing quality services at competitive costs, are well-suited to compete. The award criteria favourably weigh cost (60%) and quality (40%), making it ideal for businesses that can deliver high-quality services efficiently. Potential growth areas include handling ad hoc repair works and possibly expanding into a wider geographical region beyond East Kilbride. This tender not only ensures a steady stream of work over several years but also the chance to cement long-term relationships with a public sector body, enhancing business credibility and portfolio.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Open Space Maintenance Contract 2024 - 2029

Notice Description

East Kilbride Housing Association are procuring 'Open Space Maintenance Contract 2024 - 2029'.

Lot Information

Lot 1

The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2024 to 2029, generally within the East Kilbride operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Association. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months. Additional information: See ITT

Renewal: The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0455f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032192-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45112712 - Landscaping work for gardens

50000000 - Repair and maintenance services

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£225,694 £100K-£500K

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
30 May 2024Expired
Future Notice Date
Not specified
Award Date
28 Aug 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - EKHA - OSM Final

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST KILBRIDE HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
slatta@ekdha.co.uk
Contact Phone
+44 1355227751

Buyer Location

Locality
EAST KILBRIDE
Postcode
G74 4DP
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
East Kilbride Central North
Westminster Constituency
East Kilbride and Strathaven

Supplier Information

Number of Suppliers
1
Supplier Name

RAMORA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0455f0-2024-10-08T11:07:52+01:00",
    "date": "2024-10-08T11:07:52+01:00",
    "ocid": "ocds-h6vhtk-0455f0",
    "description": "Please ensure that you read the ITT first and understand your submission requirements and dates. PLEASE MAKE SURE THAT YOU READ AND UNDERSTAND THE SUBMISSION REQUIREMENTS AND ASK ANY QUESTIONS YOU HAVE ON THE PCS PORTAL. (SC Ref:779940)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0455f0",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Open Space Maintenance Contract 2024 - 2029",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "East Kilbride Housing Association are procuring 'Open Space Maintenance Contract 2024 - 2029'.",
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2024 to 2029, generally within the East Kilbride operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Association. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months. Additional information: See ITT",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45112712",
                        "description": "Landscaping work for gardens"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - EKHA - OSM Final",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - EKHA - OSM Final"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As per KPIs attached",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-05-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-05-30T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-05-30T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - EKHA - OSM Final"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4893",
            "name": "East Kilbride Housing Association Ltd",
            "identifier": {
                "legalName": "East Kilbride Housing Association Ltd"
            },
            "address": {
                "streetAddress": "2 Old Coach Road",
                "locality": "East Kilbride",
                "region": "UKM95",
                "postalCode": "G74 4DP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1355227751",
                "email": "SLatta@ekdha.co.uk",
                "faxNumber": "+44 1355236247",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.ekdha.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15142",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2271",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-90279",
            "name": "Ramora Limited",
            "identifier": {
                "legalName": "Ramora Limited"
            },
            "address": {
                "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone",
                "locality": "Lichfield",
                "region": "UKG24",
                "postalCode": "WS14 0ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8448002428"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4893",
        "name": "East Kilbride Housing Association Ltd"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765168"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "032192-2024-MO35-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-90279",
                    "name": "Ramora Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "032192-2024-MO35-1",
            "awardID": "032192-2024-MO35-1",
            "status": "active",
            "value": {
                "amount": 225694,
                "currency": "GBP"
            },
            "dateSigned": "2024-08-29T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 9
            }
        ]
    }
}