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Leasing, Installation, Dismantling and Storage of Christmas Illuminations in Kirklees

Kirklees Council

This public procurement record has 3 releases in its history.

AwardUpdate

27 Aug 2026 at 09:28

Award Notice
Award

11 Sep 2024 at 10:26

Award Notice
Tender

15 May 2024 at 16:49

Tender Notice
Summary of the contracting process

Kirklees Council procured the design, supply, installation, dismantling and storage of Christmas illuminations for town-centre schemes in Huddersfield, Dewsbury and Batley. The requirement covers exterior festive lighting and lighting systems, including installation of outdoor illumination equipment (CPV 31522000, Christmas tree lights). The supplier is also responsible for annual inspection and maintenance of the supplied lighting, annual testing and maintenance of existing infrastructure such as eyebolt fixings, anchor points, catenary wires and other hanging fixings, and attendance at switch-on events in each town. The work is delivered across Kirklees, with the procurement managed by the Council of the Borough of Kirklees. A later contract modification adds lighting for the Our Cultural Heart public space in Huddersfield.

The procurement is complete and has been awarded to Gala Lights Ltd, an SME. It used an open procedure, with electronic submission, and received four bids. The tender deadline was 14 June 2024 at 13:00, with evaluation beginning at 14:00 the same day. The original estimated value was £340,000 and the contract was signed on 5 September 2024. The awarded contract value was £338,096.20; a later active contract record gives an amended value of £458,096.20. The contract period runs from 2 September 2024 to 2 October 2026, with an initial duration of 36 months stated in the procurement terms and options to extend by two further years on a year-by-year basis, potentially to 2 October 2029. Evaluation weighted quality at 80%, including social value, and price at 20%.

This requirement suits specialist festive-lighting contractors able to design coherent town-centre schemes, supply suitable exterior lighting and install, test, dismantle and store it safely. Credible suppliers need practical experience of working on public-facing urban sites, including surveys of existing infrastructure, structural and electrical assessments, traffic and pedestrian management, method statements, risk assessments, stakeholder liaison, commissioning and removal. The buyer also expects dependable annual inspection, maintenance and testing, with clear responsibility for shared infrastructure and event support. Experience of integrating additional installations into an established town-centre scheme is particularly relevant, as is the capacity to manage multiple locations and maintain consistent quality, safety and public liability arrangements. The awarded supplier demonstrates that an SME can deliver this type of multi-town festive-lighting programme.

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Notice Information

Notice Title

Leasing, Installation, Dismantling and Storage of Christmas Illuminations in Kirklees

Notice Description

To design and provide illuminations for town centre schemes in the three major towns of Kirklees - Huddersfield, Dewsbury and Batley. The tender should include - the annual inspection and maintenance of the festive lighting product for the duration of the contract; the maintenance and annual testing of existing infrastructure (eyebolt fixings/anchor points, catenary wires and any other hanging fixings); and attendance at the switch on events in each town for the duration of the contract. All required features for each town centre are detailed in the Specification document (Appendix 1).

Lot Information

Lot 1

To design and provide illuminations for town centre schemes in the three major towns of Kirklees - Huddersfield, Dewsbury and Batley.

Options: The Contract will run for (3) three years with the option to extend for a further (2) two years on a year-by-year basis. If all extension options are taken, the total Contract period will run for (5) five years.

Renewal: There is the option to extend for a further 2 years on a year-by-year basis. If all extension options are granted, the Contract will expire 2nd October 2029.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0459ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081598-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31522000 - Christmas tree lights

31527200 - Exterior lights

31527260 - Lighting systems

45316100 - Installation of outdoor illumination equipment

Notice Value(s)

Tender Value
£340,000 £100K-£500K
Lots Value
£340,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£796,192 £500K-£1M

Notice Dates

Publication Date
27 Aug 20261 weeks ago
Submission Deadline
14 Jun 2024Expired
Future Notice Date
Not specified
Award Date
5 Sep 20242 years ago
Contract Period
2 Sep 2024 - 2 Oct 2026 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kirklees Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 2TA
Postcode Area
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Supplier Information

Number of Suppliers
1
Supplier Name

Gala Lights Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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