Notice Information
Notice Title
Venue Finding Services
Notice Description
AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided.
Lot Information
Lot 1
AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided.
Closing date is NOON on the 18th June 2024
Please be advised that the amount will be dependent depending on amount of bookings and will be paid accordingly to the requested bill back service, not via AHDB.
The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal.
Renewal: Initial contract is for 1 year plus options of 1+1+1
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-045a0b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/015549-2024
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
55120000 - Hotel meeting and conference services
79952000 - Event services
Notice Value(s)
- Tender Value
- £1,333,333 £1M-£10M
- Lots Value
- £133,333 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 May 20241 years ago
- Submission Deadline
- 18 Jun 2024Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 4 Aug 2024 - 4 Aug 2028 4-5 years
- Recurrence
- New tender opportunity would likely be published May'27
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- AHDB (DEFRA NETWORK ETENDERING PORTAL)
- Contact Name
- Sarah Waters
- Contact Email
- procurement@ahdb.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV3 4SU
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG1 Herefordshire, Worcestershire and Warwickshire
- Small Region (ITL 3)
- TLG13 Warwickshire CC
- Delivery Location
- Not specified
-
- Local Authority
- Warwick
- Electoral Ward
- Cubbington & Leek Wootton
- Westminster Constituency
- Kenilworth and Southam
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-045a0b-2024-05-16T11:42:17+01:00",
"date": "2024-05-16T11:42:17+01:00",
"ocid": "ocds-h6vhtk-045a0b",
"initiationType": "tender",
"tender": {
"id": "2023-685",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Venue Finding Services",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
"mainProcurementCategory": "services",
"description": "AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided.",
"value": {
"amount": 1333333,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided. <br/>Closing date is NOON on the 18th June 2024<br/>Please be advised that the amount will be dependent depending on amount of bookings and will be paid accordingly to the requested bill back service, not via AHDB.<br/><br/>The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "100"
},
{
"type": "price",
"description": "0"
}
]
},
"value": {
"amount": 133333,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2024-08-05T00:00:00+01:00",
"endDate": "2028-08-04T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Initial contract is for 1 year plus options of 1+1+1"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "55120000",
"description": "Hotel meeting and conference services"
},
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"deliveryLocation": {
"description": "UK"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://defra-family.force.com/s/Welcome",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As per tender documents",
"appliesTo": [
"supplier"
]
}
]
},
"contractTerms": {
"performanceTerms": "As per tender documents"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2024-06-18T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"awardPeriod": {
"startDate": "2024-06-18T13:00:00+01:00"
},
"bidOpening": {
"date": "2024-06-18T13:00:00+01:00",
"address": {
"streetAddress": "AHDB HQ"
},
"description": "Procurement Manager"
},
"hasRecurrence": true,
"recurrence": {
"description": "New tender opportunity would likely be published May'27"
}
},
"parties": [
{
"id": "GB-FTS-80434",
"name": "AHDB (Defra Network eTendering Portal)",
"identifier": {
"legalName": "AHDB (Defra Network eTendering Portal)"
},
"address": {
"streetAddress": "Middlemarch Business Park",
"locality": "Coventry",
"region": "UK",
"postalCode": "CV3 4SU",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Sarah Waters",
"email": "procurement@ahdb.org.uk",
"url": "https://defra-family.force.com/s/Welcome"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"url": "https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board",
"buyerProfile": "https://defra-family.force.com/s/Welcome",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"description": "Agriculture and Horticulture"
}
]
},
"additionalContactPoints": [
{
"email": "Procurement@ahdb.org.uk"
}
]
},
{
"id": "GB-FTS-99321",
"name": "Defra Network eTendering Portal",
"identifier": {
"legalName": "Defra Network eTendering Portal"
},
"address": {
"streetAddress": "Seacole Building, 2 Marsham Street",
"locality": "London",
"postalCode": "SW1P 4DF",
"countryName": "United Kingdom"
},
"roles": [
"mediationBody"
],
"details": {
"url": "https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs"
}
}
],
"buyer": {
"id": "GB-FTS-80434",
"name": "AHDB (Defra Network eTendering Portal)"
},
"language": "en"
}