Contract Timeline

Publication Date

22nd January 2025 16:18:37 PM

Contract Summary

The Authority sought to procure a leisure management services operator across six sites within the Royal Borough of Windsor & Maidenhead: - Windsor Leisure Centre (Stovell Road, Windsor) - Braywick Leisure Centre (Braywick Road, Maidenhead) - Cox Green Leisure Centre (Highfield Lane, Maidenhead) - Furze Platt Leisure Centre (Furze Platt Road, Maidenhead) - Charters Leisure Centre (Charters Road, Sunningdale, Ascot) - Dedworth Community Leisure Centre (Smiths Lane, Windsor) The operator will manage the centres and be entitled to the income yielded. The operator will then forward management fees to the Authority

Contract Details

Open Contracting ID

ocds-h6vhtk-046c09

Publication Source

Find a Tender Service

Procurement Stage

Award, Contract

Procurement Method

Selective

Procurement Method Details

Competitive Procedure With Negotiation

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

92610000

CPV Division(s)

92 - Recreational, cultural and sporting services

Awarding Authority

THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL

Buyer Name

RBWM Procurement

Buyer Email

procurement@rbwm.gov.uk

Buyer Phone

+44 1628796285

Buyer Address

Town Hall

MAIDENHEAD

SL61RF

United Kingdom

Awarded Supplier(s)

Supplier Name(s)

LEISURE FOCUS LIMITED

Contract Timeline

Publication Date

2nd July 2024 14:30:19 PM

Tender Deadline

31st July 2024 12:00:00 PM   Expired

Contract Summary

The Authority is looking to procure a leisure management services operator across six sites within the Royal Borough of Windsor & Maidenhead: - Windsor Leisure Centre (Stovell Road, Windsor) - Braywick Leisure Centre (Braywick Road, Maidenhead) - Cox Green Leisure Centre (Highfield Lane, Maidenhead) - Furze Platt Leisure Centre (Furze Platt Road, Maidenhead) - Charters Leisure Centre (Charters Road, Sunningdale, Ascot) - Dedworth Community Leisure Centre (Smiths Lane, Windsor) The operator will manage the centres and be entitled to the income yielded. The operator will then forward management fees to the Authority. The Authority anticipates a contract commencement date of 01/04/2025 with an initial term of fifteen years (with a five year extension). Interested candidates should first submit a selection questionnaire, closing date 31/07/2024. The Authority then reserves the right to invite the three highest scoring candidates to substantive tender stage. The documents are available (and must be submitted) on the Public Sector Procurement Portal (https://public.bravosolution.co.uk/) where the ITT is hosted.

Contract Details

Open Contracting ID

ocds-h6vhtk-046c09

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Selective

Procurement Method Details

Competitive Procedure With Negotiation

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

92610000

CPV Division(s)

92 - Recreational, cultural and sporting services

Awarding Authority

THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL

Buyer Name

Joey Stanford

Buyer Email

Joey.Stanford@RBWM.gov.uk

Buyer Phone

Buyer Address

Town Hall,St Ives Road

MAIDENHEAD

SL61RF

United Kingdom

Contract Timeline

Publication Date

29th May 2024 12:42:54 PM

Contract Summary

1. The primary purpose of this prior information notice (PIN) is to alert potential suppliers to an opportunity in relation to leisure services management in Windsor and Maidenhead. At present, it is envisaged the services will cover six leisure centres. We are also inviting suppliers to provide any instructive documentation regarding their experiences in agency arrangements (please see [8] below). 2. The opportunity is likely to have a minimum term of 10 years (with extension options). 3. Amongst others, the services should contribute to a number of local strategic outcomes including increasing resident physical activity, decreasing obesity in Year 6 children and contributing to resident wellbeing more generally. 4. This is a leisure operating contract wherein the supplier is responsible for the management and day-to-day operations of various leisure centres, paying the authority a 'management fee' (a fixed amount). Notwithstanding the management fee, the supplier is entitled to all income gained from managing the services. 5. Historically, income generated from the services has yielded approximately £10,000,000 per annum. 6. At present, it is envisaged that the procurement will not be lotted to engender greater consistency across the services and resident experience. 7. Tentatively, RBWM is interested in utilising the competitive negotiation procedure and envisages a contract notice and SQ invitation to be published in early July 2024, with tendering and negotiation stages running through to late November 2024. Contract commencement is expected to be no later than April 2025. 8. RBWM are committed to making the contract as VAT efficient as possible to maximise value for money for its residents. New VAT guidance (found in HMRC's Revenue and Customs Brief 3 (2023)) enables local authorities to take advantage of the 'non-business' treatment of income from leisure services. We have an ambition to utilise an agency model in the procurement to allow contractors to collect income on our behalf, remaining non-business and meaning no irrecoverable VAT would be paid. If you have experience with these arrangements, we would be extremely grateful for detail and any example contracts you may have used. Please forward any information to: joey.stanford@rbwm.gov.uk. 9. In addition to the above, we would be grateful for: a. An indication of whether you would be interested in tendering for the contract; b. Your views on suitable contract types; and c. Any other information that you think would be helpful to bring to our attention.

Contract Details

Open Contracting ID

ocds-h6vhtk-046c09

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

92000000

CPV Division(s)

92 - Recreational, cultural and sporting services

Awarding Authority

THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL

Buyer Name

RBWM Procurement

Buyer Email

procurement@rbwm.gov.uk

Buyer Phone

+44 1628796285

Buyer Address

Town Hall,St Ives Road

MAIDENHEAD

SL61RF

United Kingdom