Notice Information
Notice Title
AI Transcribing Software
Notice Description
Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.<br/><br/>www.locala.org.uk<br/><br/>Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.
Lot Information
Lot 1
Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.
www.locala.org.uk
Description:
Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.
Requirements:
1. Regulations and Compliance:
- Must comply with all relevant UK and EU data protection regulations & GDPR and registered with the ICO.
- Adherence to industry standards for medical data security and confidentiality is mandatory.
- Must possess NHS Digital certification, ensuring compliance with NHS standards.
2. Qualifications and Certifications:
- The product must have proven certifications in the healthcare domain.
Essential Criteria:
- NHS - DCB0129 Certified
- DTAC (Digital Technology Assessment Criteria)
- DSPT (Data Security and Protection Toolkit)
- ISO 27001 certification for information security management.
- Data Protection Impact Assessment (DPIA)
3. Product Specifications:
The service must be an "ambient" AI clinical documentation scribe, with the ability to listen to conversations between clinicians and patients and generate clinical notes.
- The software must be a browser-based service, readily available for deployment.
- It should offer real-time transcription capabilities via a web browser using either in built or external mic and have mobile capability through mobile browsers.
- The service must have high accuracy, a manual recording feature and transcribing on demand.
- The service should support various medical specialisms and allow users to select or amend specific services or specialisms as needed.
- It should offer flexibility in the format of transcriptions, allowing transcriptions to be tailored into brief, extended, or detailed formats, and allow the user to structure the notes in medical formats such as SOAP (Subjective, Objective, Assessment, and Plan) and HMP (History and Physical) formats.
- Integration capability with existing electronic health record (EHR) systems e.g., SystmOne, is optional currently but will be a requirement in the future but must have inbuilt copy-paste functionality.
- Must provide user-friendly interfaces and ease of use for clinical staff.
4. Technical Requirements:
- The solution must be cloud-based, with robust data encryption both at rest and in transit.
- Scalability to manage large volumes of data and multiple simultaneous users.
- Regular updates and maintenance support included.
5. Vendor Qualifications:
- Vendors must demonstrate a history of successful implementations in similar healthcare settings.
6. Security:
- UK Cyber Essentials certified.
- UK Hosted
- Demonstrable Penetration testing with result documentation.
- End to end encryption of clinical sessions.
For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24. Additional information: For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0472c5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/019558-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72268000 - Software supply services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Jun 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LOCALA COMMUNITY PARTNERSHIPS CIC
- Contact Name
- Katy Cooney
- Contact Email
- katy.cooney@locala.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BATLEY
- Postcode
- WF17 5PW
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE44 Calderdale and Kirklees
- Delivery Location
- TLE44 Calderdale and Kirklees
-
- Local Authority
- Kirklees
- Electoral Ward
- Batley East
- Westminster Constituency
- Dewsbury and Batley
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0472c5-2024-06-26T15:13:45+01:00",
"date": "2024-06-26T15:13:45+01:00",
"ocid": "ocds-h6vhtk-0472c5",
"initiationType": "tender",
"tender": {
"id": "LOC",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "AI Transcribing Software",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "72268000",
"description": "Software supply services"
},
"mainProcurementCategory": "services",
"description": "Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.<br/><br/>www.locala.org.uk<br/><br/>Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.",
"lots": [
{
"id": "1",
"description": "Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.<br/><br/>www.locala.org.uk<br/><br/>Description:<br/>Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.<br/><br/>Requirements:<br/><br/>1. Regulations and Compliance:<br/><br/>- Must comply with all relevant UK and EU data protection regulations & GDPR and registered with the ICO.<br/>- Adherence to industry standards for medical data security and confidentiality is mandatory.<br/>- Must possess NHS Digital certification, ensuring compliance with NHS standards.<br/><br/>2. Qualifications and Certifications:<br/><br/>- The product must have proven certifications in the healthcare domain.<br/>Essential Criteria:<br/>- NHS - DCB0129 Certified<br/>- DTAC (Digital Technology Assessment Criteria)<br/>- DSPT (Data Security and Protection Toolkit)<br/>- ISO 27001 certification for information security management.<br/>- Data Protection Impact Assessment (DPIA)<br/><br/>3. Product Specifications:<br/><br/>The service must be an \"ambient\" AI clinical documentation scribe, with the ability to listen to conversations between clinicians and patients and generate clinical notes.<br/>- The software must be a browser-based service, readily available for deployment.<br/>- It should offer real-time transcription capabilities via a web browser using either in built or external mic and have mobile capability through mobile browsers.<br/>- The service must have high accuracy, a manual recording feature and transcribing on demand.<br/>- The service should support various medical specialisms and allow users to select or amend specific services or specialisms as needed.<br/>- It should offer flexibility in the format of transcriptions, allowing transcriptions to be tailored into brief, extended, or detailed formats, and allow the user to structure the notes in medical formats such as SOAP (Subjective, Objective, Assessment, and Plan) and HMP (History and Physical) formats.<br/>- Integration capability with existing electronic health record (EHR) systems e.g., SystmOne, is optional currently but will be a requirement in the future but must have inbuilt copy-paste functionality.<br/>- Must provide user-friendly interfaces and ease of use for clinical staff.<br/><br/>4. Technical Requirements:<br/><br/>- The solution must be cloud-based, with robust data encryption both at rest and in transit.<br/>- Scalability to manage large volumes of data and multiple simultaneous users.<br/>- Regular updates and maintenance support included.<br/><br/>5. Vendor Qualifications:<br/><br/>- Vendors must demonstrate a history of successful implementations in similar healthcare settings.<br/><br/>6. Security:<br/><br/>- UK Cyber Essentials certified.<br/>- UK Hosted<br/>- Demonstrable Penetration testing with result documentation. <br/>- End to end encryption of clinical sessions. <br/><br/>For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24. Additional information: For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72268000",
"description": "Software supply services"
}
],
"deliveryAddresses": [
{
"region": "UKE44"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2024-09-02T00:00:00+01:00",
"atypicalToolUrl": "https://health-family.force.com/s/Welcome"
},
"coveredBy": [
"GPA"
]
},
"parties": [
{
"id": "GB-FTS-51921",
"name": "LOCALA Community Partnerships CIC",
"identifier": {
"legalName": "LOCALA Community Partnerships CIC"
},
"address": {
"streetAddress": "Beckside Court",
"locality": "BATLEY",
"region": "UKE44",
"postalCode": "WF17 5PW",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Katy Cooney",
"email": "katy.cooney@locala.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.locala.org.uk",
"buyerProfile": "https://www.locala.org.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "07",
"description": "Health"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-51921",
"name": "LOCALA Community Partnerships CIC"
},
"language": "en"
}