FMM-23-003 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-047ad0-2025-11-27T15:37:06Z",
    "date": "2025-11-27T15:37:06Z",
    "ocid": "ocds-h6vhtk-047ad0",
    "description": "Contract Monitoring: The Successful Contractor's performance on this Framework will be managed as per the Framework documents and.. regularly monitored (see Department of Finance Protocol for. Managing Supplier Poor Performance: Protocol for Managing Supplier Poor.. Performance [pdf stand-alone version].PDF (finance-ni.gov.uk). Contractors not delivering on requirements is a serious matter. It means.. the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of performance they will be given a.. specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated.. to senior management in EA for further action. If this occurs and the Contractor's performance still does not improve to satisfactory.. levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of.. Unsatisfactory Performance and this Framework may be terminated. Any Contractor in receipt of a Notice of Unsatisfactory. Performance.. will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also.. result in the Contractor being. excluded from all procurement competitions being undertaken by the EA. Education. Authority Northern.. Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection. of. natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for. Northern Ireland.. The. Authority has included with the Framework documents a Social Considerations Schedule. To help achieve the EA's objectives and. address. the strategic. aims, it is required that the successful Contractor, as a condition of Framework, deliver measurable social value. outcomes as. set within this Social Considerations Schedule. The Authority cannot give any commitment as to the usage, volume, or value. of products.. required under this Framework. Any levels, or aggregate values of services referred to are. indicative only and shall not be. binding on. the Client. The Contracting Authority has included. Social Considerations Clauses within the Framework.. The value shown. in II.1.5 is. the highest value estimated in the following range for the requirement PS80,000,000 (ex vAT) and PS96,000,000 (inc VAT) which. has been. calculated on the basis of a four year Framework with the as well as additional contingency should the demand increase for. any reason.. The Authority expressly reserves the rights: (I) not to award any Framework or Lot as a result of the procurement process. commenced by. publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering. Competition; (III) to. award (a) Framework in respect of any part(s) of the [services] covered by this notice; and (IV) to award the Framework. in stages and in no. circumstances will the Authority be liable for any costs incurred by candidates (V) to utilise the non-exclusivity clauses. as outlined in the. Framework documents at EA's sole discretion.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-047ad0",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "FMM-23-003 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45453100",
            "description": "Refurbishment work"
        },
        "mainProcurementCategory": "works",
        "description": "The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Derry and Strabane. Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Belfast. Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Fermanagh and Omagh",
        "value": {
            "amount": 80000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 3
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 Mechanical and Electrical maintenance works Area North Council Areas Derry and Strabane",
                "description": "The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Derry and Strabane. Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Belfast. Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Fermanagh and Omagh",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "value": {
                    "amount": 16000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years."
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Lot 2 Mechanical and Electrical maintenance maintenance works Area East Council Area Belfast",
                "description": "The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Derry and Strabane. Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Belfast. Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Fermanagh and Omagh",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "value": {
                    "amount": 40000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years."
                },
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Lot 3 Mechanical and Electrical maintenance works Area South West Council Areas Fermanagh and Omagh",
                "description": "The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Derry and Strabane. Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Belfast. Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Fermanagh and Omagh",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "value": {
                    "amount": 80000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45351000",
                        "description": "Mechanical engineering installation works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45351000",
                        "description": "Mechanical engineering installation works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45351000",
                        "description": "Mechanical engineering installation works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-09-06T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-01-04T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2024-09-06T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2024-09-06T15:30:00+01:00"
        },
        "hasRecurrence": true,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "80000000"
                        },
                        "newValue": {
                            "text": "24000000"
                        },
                        "where": {
                            "section": "II.2.6)"
                        },
                        "relatedLot": "3"
                    }
                ],
                "description": "Value change of Lot 3"
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-09-06T15:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-10-16T15:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2)",
                            "label": "Date"
                        }
                    }
                ],
                "description": "Extension to Tender Submission deadline"
            },
            {
                "id": "3",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-10-16T15:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-10-23T15:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2)",
                            "label": "Date"
                        }
                    }
                ],
                "description": "Change to closing date of tender submission"
            },
            {
                "id": "4",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-10-23T15:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-10-30T15:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2)",
                            "label": "Date"
                        }
                    }
                ],
                "description": "Extension to closing date"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-84187",
            "name": "the Education Authority",
            "identifier": {
                "legalName": "the Education Authority"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "minorworks.procureeani.org.uk",
                "email": "minorworks.procure@eani.org.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3977",
            "name": "Libraries NI",
            "identifier": {
                "legalName": "Libraries NI"
            },
            "address": {
                "streetAddress": "Lisburn City Library 23 Linenhall Street",
                "locality": "Lisburn",
                "region": "UK",
                "postalCode": "BT28 1FJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "minorworks.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps"
            }
        },
        {
            "id": "GB-FTS-3716",
            "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.",
            "identifier": {
                "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures."
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-141311",
            "name": "Northern Ireland Library Authority - Libraries NI",
            "identifier": {
                "legalName": "Northern Ireland Library Authority - Libraries NI"
            },
            "address": {
                "streetAddress": "Lisburn City Library 23 Linenhall Street",
                "locality": "Lisburn",
                "region": "UK",
                "postalCode": "BT28 1FJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "minorworks.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps"
            }
        },
        {
            "id": "GB-FTS-167732",
            "name": "MICHAEL NUGENT LTD",
            "identifier": {
                "legalName": "MICHAEL NUGENT LTD"
            },
            "address": {
                "streetAddress": "2 Tandragee Road",
                "locality": "DUNGANNON",
                "region": "UK",
                "postalCode": "BT70 3DS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+28 87758617",
                "email": "sharon@michaelnugent.co.uk",
                "faxNumber": "+28 87758983"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-163141",
            "name": "Irwin ME Limited",
            "identifier": {
                "legalName": "Irwin ME Limited"
            },
            "address": {
                "streetAddress": "21 Armagh Road",
                "locality": "Portadown",
                "region": "UK",
                "postalCode": "BT62 3DL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+28 38397990",
                "email": "adam.robinson@irwinm-e.com",
                "faxNumber": "+28 38333256"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-131756",
            "name": "C H C GROUP LTD",
            "identifier": {
                "legalName": "C H C GROUP LTD"
            },
            "address": {
                "streetAddress": "Unit 33 Seagoe Industrial Area",
                "locality": "CRAIGAVON",
                "region": "UK",
                "postalCode": "BT63 5QD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+28 38338760",
                "email": "B.regan@chcltd.com",
                "faxNumber": "+28 38338760"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-98861",
            "name": "The Education Authority",
            "identifier": {
                "legalName": "The Education Authority"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-84187",
        "name": "the Education Authority"
    },
    "language": "en",
    "awards": [
        {
            "id": "077786-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 Mechanical and Electrical maintenance works (Area North) (Council Areas Derry and Strabane)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-167732",
                    "name": "MICHAEL NUGENT LTD"
                }
            ]
        },
        {
            "id": "077786-2025-2-2",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 Mechanical and Electrical maintenance maintenance works (Area East) (Council Area Belfast)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-163141",
                    "name": "Irwin ME Limited"
                }
            ]
        },
        {
            "id": "077786-2025-3-3",
            "relatedLots": [
                "3"
            ],
            "title": "Lot 3 Mechanical and Electrical maintenance works (Area South West) (Council Areas Fermanagh and Omagh)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-131756",
                    "name": "C H C GROUP LTD"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "077786-2025-1-1",
            "awardID": "077786-2025-1-1",
            "title": "Lot 1 Mechanical and Electrical maintenance works (Area North) (Council Areas Derry and Strabane)",
            "status": "active",
            "value": {
                "amount": 2524122.15,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-27T00:00:00Z"
        },
        {
            "id": "077786-2025-2-2",
            "awardID": "077786-2025-2-2",
            "title": "Lot 2 Mechanical and Electrical maintenance maintenance works (Area East) (Council Area Belfast)",
            "status": "active",
            "value": {
                "amount": 3764018.16,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-27T00:00:00Z"
        },
        {
            "id": "077786-2025-3-3",
            "awardID": "077786-2025-3-3",
            "title": "Lot 3 Mechanical and Electrical maintenance works (Area South West) (Council Areas Fermanagh and Omagh)",
            "status": "active",
            "value": {
                "amount": 2989503.67,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-27T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 9
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "3",
                "value": 9
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 9
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 9
            }
        ]
    }
}