Award

Scheduled Servicing and Associated Services to the Council owned Waste Management JCB Fleet of Machines

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

24 Oct 2024 at 13:49

Tender

25 Jul 2024 at 14:15

Summary of the contracting process

Leicestershire County Council has finalised a contract for the scheduled servicing and associated maintenance of their waste management JCB fleet. This contract, under the title "Scheduled Servicing and Associated Services to the Council owned Waste Management JCB Fleet of Machines," encompasses services at the Council’s Waste Transfer Stations in Bardon, Loughborough, Whetstone, Kibworth, and the Recycling and Household Waste Site in Whetstone. Classified under CPV code 50100000, which covers repair, maintenance, and associated services of vehicles and related equipment, the procurement falls under the services category. The contracting process, which employed an open procedure, is currently at the award stage. The contract, valued at £1,100,000 and awarded to Watling JCB Ltd, was signed on 30th September 2024 and will span a maximum term of 10 years, with various sub-terms for different services.

This tender presents substantial growth opportunities for businesses specialising in vehicle maintenance, telematics, and emergency repair services. Companies capable of providing comprehensive repair and maintenance solutions, pre-planned servicing, telematics monitoring, and quick-response breakdown services will find this contract particularly beneficial. Suitable businesses include those with expertise in heavy machinery and equipment servicing, specifically within the waste management sector. This long-term contract also allows businesses to build sustained relationships with a regional authority, paving the way for growth and future collaboration.

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Notice Title

Scheduled Servicing and Associated Services to the Council owned Waste Management JCB Fleet of Machines

Notice Description

A Contract for servicing, repair and maintenance (R&M), and Telematics, services for the Council's JCB machine fleet providing waste management handling operations at the Council's Waste Transfer Stations at Bardon, Loughborough, Whetstone and Kibworth, and at the Recycling and Household Waste Site at Whetstone. The contract will be a Measured Term Contract with a maximum Contract Term of 10 years and will comprise of; * Preplanned activities - Scheduled Servicing * Fixed term services - Machine Telematics * Regular services - Annual certification requirements * Emergency Response services - Ad hoc breakdown and repair requirements.

Lot Information

Lot 1

A Contract for servicing, repair and maintenance (R&M), and Telematics, services for the Council's JCB machine fleet providing waste management handling operations at the Council's Waste Transfer Stations at Bardon, Loughborough, Whetstone and Kibworth, and at the Recycling and Household Waste Site at Whetstone. The contract will be a Measured Term Contract with a maximum Contract Term of 10 years and will comprise of; * Preplanned activities - Scheduled Servicing * Fixed term services - Machine Telematics * Regular services - Annual certification requirements * Emergency Response services - Ad hoc breakdown and repair requirements. The first Agreement Term for the Scheduled Servicing of an individual machine shall be 5 years, commencing on a Commencement Date being whichever is the earlier of : * Either the fifth anniversary of the machine's delivery (being a new machine when delivered) * Or on completing a total 5000 hours of operation (as displayed on the machine Livelink data) And shall for each machine expire on a date whichever is the earliest of: * Either five years from the Commencement Date; * Or on completing a total of 10000 hours of operation (as displayed on the machine Livelink data) The Contract Term for Telematics (JCB Livelink) for each machine shall be period of five years commencing on the fifth anniversary of the machine's delivery date. The Contract Term for the delivery of Ad Hoc Services shall be the Measured Term Contract Term. (10 years) The Council may at its absolute discretion, and with the agreement of the tenderer, extend the Agreement Term for Scheduled Servicing, and/or the Contract for Telematics Services, for an individual machine in periods of up to 12 months or 1000 hours of operation but no Agreement or Contract Term shall extend beyond the Measured Term Contract Term except in the circumstances specified below. An Agreement with a term of five years and entered into before the sixth anniversary of the Measured Term Contract shall remain in force for the full Agreement Term notwithstanding that the expiry date of the Agreement shall be after the expiry of the Measured Term Contract. In these circumstances the terms and conditions of the measured Term Contract shall remain in force but only in so far as is necessary for the discharge of the Agreement Terms.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0484b3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034504-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£1,100,000 £1M-£10M
Lots Value
£1,100,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,100,000 £1M-£10M

Notice Dates

Publication Date
24 Oct 20241 years ago
Submission Deadline
27 Aug 2024Expired
Future Notice Date
Not specified
Award Date
29 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Mr Luke Rawle
Contact Email
luke.rawle@leics.gov.uk
Contact Phone
+44 1163052043

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland

Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

WATLING JCB

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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