First Federation Trust - ICT Managed Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-048512-2025-10-30T16:32:53Z",
    "date": "2025-10-30T16:32:53Z",
    "ocid": "ocds-h6vhtk-048512",
    "description": "(MT Ref:235839)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-048512",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "First Federation Trust - ICT Managed Service",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "First Federation Trust wishes to engage a single contractor to supply an ICT Managed Service and associated project implementation and training services across all sites within the Trust. This procurement involves the delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time being able to be flexible to deal with ad-hoc purchases and small projects that individual schools may need from time to time - all to a set of standards. At the same time a high quality managed service needs to be consistently delivered.",
        "value": {
            "amount": 5200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Given the value involved and the critical nature of ICT to support teaching learning and management it is vital the Trust and Supplier establishes an operating model that not only works for both parties but also delivers both to time and understanding the nuances of working in an educational environment. From the information provided it is absolutely clear that this procurement is all about delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time being able to be flexible to deal with ad-hoc purchases and small projects that individual schools may need from time to time- all to a set of standards. At the same time a high quality managed service needs to be consistently delivered. It is therefore critical that all parties know what is going on when and whilst formal monthly reporting is clearly a key necessity so is establishing an effective operating model that is resourced at the right times with the right people who can interface with both staff at Trust and school level.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60.8%"
                        },
                        {
                            "type": "price",
                            "description": "39.2%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be an option to extend for a period of up to a further twelve (12) months."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "As per the information contained within the procurement documents. All compliant bids from companies who are deemed to also be financially stable will be invited to the second stage of the tendering process."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Trust has an expectation to procure all the hardware and software it needs through the chosen bidder so long as a satisfactory method to show value for money can be agreed so as to assure the Trust that it is securing best value and is a compliant procurement process. Although for large volume and/or high value requirements the Trust reserves the right to procure separately and potentially through established public sector buying organisation frameworks."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72222300",
                        "description": "Information technology services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72222200",
                        "description": "Information systems or technology planning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72224100",
                        "description": "System implementation planning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72253000",
                        "description": "Helpdesk and support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72253100",
                        "description": "Helpdesk services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72253200",
                        "description": "Systems support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72261000",
                        "description": "Software support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72267200",
                        "description": "Repair of information technology software"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72315200",
                        "description": "Data network management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72510000",
                        "description": "Computer-related management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72540000",
                        "description": "Computer upgrade services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72541000",
                        "description": "Computer expansion services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72590000",
                        "description": "Computer-related professional services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72600000",
                        "description": "Computer support and consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72610000",
                        "description": "Computer support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72611000",
                        "description": "Technical computer support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72700000",
                        "description": "Computer network services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72500000",
                        "description": "Computer-related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK4"
                    },
                    {
                        "region": "UKK25"
                    },
                    {
                        "region": "UKK4"
                    },
                    {
                        "region": "UKK25"
                    }
                ],
                "deliveryLocation": {
                    "description": "The First Federation Trust, Blackpool CE Primary School, Liverton, Newton Abbot, TQ12 6JB"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As per the information contained in the Selection Questionnaire",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "ICT Managed Service Provider with the following accreditations: Cyber Essentials (CE)"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As per the Service Level Agreement Table in the Award Questionnaire"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-08-26T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2024-09-19T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-08-26T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-08-27T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "The 26th is a bank holiday, therefore has been pushed back to the Tuesday at 12 noon"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-119642",
            "name": "First Federation Trust",
            "identifier": {
                "legalName": "First Federation Trust"
            },
            "address": {
                "streetAddress": "Blackpool CE Primary School, Summerhill Road",
                "locality": "Newton Abbot",
                "region": "UK",
                "postalCode": "TQ12 6JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Amanda Gavin",
                "telephone": "+44 1626244920",
                "email": "amanda.gavin@firstfederation.org.uk",
                "url": "https://www.mytenders.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.firstfederation.org",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43358",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "telephone": "+44 1626244920"
                }
            ]
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        },
        {
            "id": "GB-FTS-119643",
            "name": "First Federation Trust",
            "identifier": {
                "legalName": "First Federation Trust"
            },
            "address": {
                "streetAddress": "Blackpool CE Primary School, Liverton",
                "locality": "Newton Abbot",
                "postalCode": "TQ12 6JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1626244920",
                "email": "amanda.gavin@firstfederation.org.uk"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.firstfederation.org"
            }
        },
        {
            "id": "GB-FTS-58072",
            "name": "RM Education Ltd",
            "identifier": {
                "legalName": "RM Education Ltd"
            },
            "address": {
                "streetAddress": "142B Park Drive, Milton Park",
                "locality": "Abingdon",
                "region": "UK",
                "postalCode": "OX14 4SE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1235645316"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-119642",
        "name": "First Federation Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "069869-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-58072",
                    "name": "RM Education Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "069869-2025-1",
            "awardID": "069869-2025-1",
            "status": "active",
            "value": {
                "amount": 5200000,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-20T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            }
        ]
    }
}