Hard FM & Soft FM Services Agreement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04881c-2024-08-06T15:29:05+01:00",
    "date": "2024-08-06T15:29:05+01:00",
    "ocid": "ocds-h6vhtk-04881c",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04881c",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Hard FM & Soft FM Services Agreement",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "BCA requires provision of hard and soft facilities management services and waste management services (including the provision of an asset tagging and management system) at Belfast City Airport, the anticipated starting date for which is 1 January 2025. The intention of the procurement is to appoint a single contractor to be responsible for all such services, which are summarised in the Pre-Qualification Questionnaire. The contractor will be expected to provide all equipment necessary and enter into appropriate sub-contracting arrangements. All maintenance works and services are carried out by appropriately qualified contractors and/or skilled staff and in accordance with any relevant Codes of Practice and statutory provisions using proper materials of suitable quality. The duration of the Hard FM & Soft FM Services Agreement will be 3 years, with the option to extend for two further periods of 12 months each, at BCA's discretion.",
        "value": {
            "amount": 4500000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "BCA intends to award the contract to a single provider to manage the provision of hard facilities management services (including planned and reactive mechanical & electrical & fabric maintenance to the \"Landside\" and specific \"Airside\" areas at Belfast City Airport) and soft facilities management services (including operation of the cleaning and waste management services at the same site). The successful bidder may also be required to install (and provide maintenance and support services in respect of) an asset tagging and management system for the complete airport site. On expiry or termination of the Hard FM & Soft FM Services Agreement (however arising), BCA must be provided with a perpetual, royalty-free, sub-licensable and irrevocable licence to the system and must own all associated equipment and documentation. Alternatively, the Contractor may be required to integrate their computer aided facility management system with an alternative system proposed by BCA (the licensing and support requirements of which shall be managed by BCA). The scope of services to be provided are summarised in the Pre-Qualification Questionnaire and will be provided in more detail in the Invitation to Negotiate. Qualified bidders will be provided with historic usage requirements and asked to provide costs on that basis. Qualified bidders will have the opportunity to visit the site before submitting tenders. The estimated value of this procurement is on the basis of the maximum duration of the contract (being 5 years).",
                "value": {
                    "amount": 4500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The agreement will have an intended initial period of 3 years. At that time, BCA will have the option, at its discretion, to extend the duration for two further periods of 12 months each (subject to the terms of the contract)."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50324200",
                        "description": "Preventive maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71334000",
                        "description": "Mechanical and electrical engineering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast City Airport"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.belfastcityairport.com/Tenders",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As specified in the Pre-Qualification Questionnaire",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "As specified in the Pre-Qualification Questionnaire"
        },
        "submissionTerms": {
            "depositsGuarantees": "BCA reserves the right to require performance bonds, deposits, parent company guarantees, or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "contractTerms": {
            "financialTerms": "As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.",
            "tendererLegalForm": "Subject to the status and involvement of the parties, BCA may require the parties to commit to joint and several liability in respect of the contract. Alternatively BCA may require the lead operator to take total responsibility or a consortium to form a legal entity and provide parent company guarantees before entering into any contract.",
            "performanceTerms": "As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-09-06T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-COH-NI016363",
            "name": "BELFAST CITY AIRPORT LIMITED",
            "identifier": {
                "legalName": "BELFAST CITY AIRPORT LIMITED",
                "id": "NI016363",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sydenham By-pass",
                "locality": "BELFAST",
                "region": "UKN06",
                "postalCode": "BT39JH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gareth Hill",
                "email": "gareth.hill@bca.aero",
                "url": "https://www.belfastcityairport.com/Tenders"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.belfastcityairport.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "AIRPORT_RELATED_ACTIVITIES",
                        "description": "Airport-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1401",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JY",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-NI016363",
        "name": "BELFAST CITY AIRPORT LIMITED"
    },
    "language": "en"
}