Notice Information
Notice Title
Design, Supply & Installation Solar Photovoltaic (PV) Panel Systems &Associated Equipment - Multi Contractor Framework 2024
Notice Description
Portsmouth City Council (the Council) sought tenders from contractors for inclusion on a new Solar PV & Associated Equipment Framework. Contractors will undertake a range of energy generation works, including the design, supply and installation, and if required operation and maintenance of solar photovoltaic (PV) panel systems and associated equipment, taking on the role of Principal Contractor or sub-contractor to oversee and manage works using a range of either direct labour or through sub-contractors. The Framework will serve as the primary route to procure solar PV & battery storage for Portsmouth City Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets to help contribute towards the Council's 2030 Net Zero Carbon target. The framework consists of two lots, to cover lower value higher frequency call offs and higher value more complex packages of works - * Lot 1 - works to the value up to PS300K, typically in the region of PS20K to PS50K. There are 11 contractors on this lot, with a primary tier of 6 contractors and a secondary tier of 5 contractors. * Lot 2 - works from PS150K, with no upper limit for the works but typically the works will range from PS150,000 to PS400,000. There are 10 contractors on this lot with 5 contractors on the primary tier and 5 contractors on the secondary tier. The framework agreement was established via evaluation of tenders submitted for the following live Council projects, which have been awarded to the highest ranking suppliers on each lot as follows: Lot 1 - Brambles Infant School and Nursery - Awarded to Kembla Ltd. (Supply and Installation, with elements of Contractor's Design of 37kWp Solar Photovoltaics (PV). Value of PS38,340. Lot 2 - Mountbatten Centre - Solar Voltaics Ltd. (Design, Supply and Installation of 280kW Solar Photovoltaics (PV). Value of PS216,004.80 The framework will allow for award of call off contracts via mini-competition and direct award against a range of options. The value and type of individual call offs is expected to vary considerably due to the Council's extensive portfolio. The framework agreement will run for a duration of 4 years. The framework is available for access to all contracting authorities- situated within Hampshire, Isle of Wight, East Sussex, West Sussex, Berkshire, Surrey, Wiltshire, Dorset and Oxfordshire who may use this framework agreement to install systems across their property portfolios. It is anticipated that over the 4-year period approximately up to PS25m of projects may be procured through the Framework under lot 1 and up to PS50m under lot 2. The above figures covers estimated demand by the Council and use from other contracting authorities that will be able to access the framework agreement, either directly or via the Council, although no commitment can be made in this respect. The Council established the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).
Lot Information
Lot 1 - works to the value up to PS300K
Lot 1 - works to the value up to PS300K, typically in the region of PS20K to PS50K. There are 11 contractors on this lot, with a primary tier of 6 contractors and a secondary tier of 5 contractors. Contractors ranking is based on the highest scoring contactors during the initial Framework setup. The scope of works / services / supplies that may be procured via the framework includes, but is not limited to: * Design, supply and installation work to properties for - o Solar PV o Battery Storage o Electric Vehicle Charge Points * Project Management * Supply of all materials associated with the Solar Photovoltaic System & Batteries * Design, supply and installation of associated technologies and services - EV charging points, retrofitting systems with battery storage. * Site preparation including for removal of any existing PV and other equipment * Installation Works * Testing and Commissioning * Operational and Maintenance Documentation * Servicing & Maintenance - as required The value and type of individual call offs is expected to vary considerably due to the Council's extensive portfolio. Works will be undertaken, but not limited to: * Social housing * Schools * Libraries * Community Centre's * Cultural Assets * Shops * Industrial Units * Commercial Units * Hospitals * Health Centre's * University Buildings * Other Business The Framework may be used by the Council when undertaking projects on behalf of other local authorities or external clients. The Council will also have the option to mandate the use of either tier Framework Contractors as sub-contractors on other projects. For example, the Council may ask the Contractors on the Primary Contractor Framework to select a Contractor on Lot 1 of the Solar PV Framework Contractors as a mandated sub-contractor. For standard works, the secondary tier will generally be held in reserve and only be invited to take part in mini competitions where the primary tier has been reduced in number on a contingency basis. The Council reserves the right at any time during the term of framework agreement to open competition to all contractors on both tiers of the relevant lot, unless the contractor is currently barred for tendering due performance and/or breaches in the framework agreement compliance conditions. The reasons why the Council may open the competition across both tiers is not definitive but might include for contractor capacity issues, previous delivery experience, niche work activities, long programme, high value, complex work constraints, differing contracting strategies / forms, specialist materials, geographical location of works etc. To ensure that the primary tier remains competitive over the course of the framework agreement both tiers of the contractors may be invited to bid for standard works with the results of the mini competition used to re-establish the primary and secondary tiers. Call off contracts will generally be let via mini competition but may also be let via direct award in, but not limited to, the following circumstances: * On a ranked basis * Additional work basis Where other contracting authorities utilise the Framework, they will be charged a 1% (of the contract value) fee to contribute towards PCC costs incurred in the setup and ongoing management of the Framework. PCC will invoice the contracting authority once practical completion of individual call offs have been awarded. There will be no rebate applied to future works which the Council as Framework owner contracts for directly or provides full employers management services for.
Options: The majority of call off contracts will be let using the JCT Minor Works Contract w/ Contractors Design or the JCT Intermediate Construction Contract w/ Contractors Design, however the full suite of JCT contracts maybe utilised. The majority of call off contracts will be let via traditional single stage tender - whether via mini-competition or direct award. However alternative procurement strategies such as 2 stage open book partner contracting may also be utilised. Direct Award Process - Ranked Basis The standard direct award call off on a ranked basis will be from the top ranked contractor from the framework. Should they not have the capacity, capability, meet financial commitments or other project specific works requirements then the next ranked contractor will be approached and so on until a contractor is appointed. Where the Council makes a direct award called off to the highest ranked contractor or the contractor has won a mini competition call off and the works are either about to commence or onsite works have started, then the Council reserve the right to make subsequent awards to the next ranked contractor without approaching the highest ranked contractor. Additional Works Basis Where the Council wishes to use this Framework Agreement in relation to the provision of the Works, it shall identify the relevant Lot which its Works requirements fall into. Once the relevant Lot has been identified, the Council may offer the opportunity to the Qualified Framework Contractor provided that the Council's Works requirements consist of the repetition of similar Works entrusted to the Qualified Framework Contract to which the Council awarded the original Call-Off Contract, provided that: a) Such additional Works are in conformity with the Council's Works requirements for which the original Call-Off Contract was awarded pursuant to the Framework Agreement. b) The original Call-Off Contract indicated the extent of possible additional Works and the conditions under which the additional Works may be awarded; c) The possible use of this procedure was disclosed at the time the original Call-Off Contract was awarded and the total estimated cost of the additional Works was taken into consideration by the Council; and d) The additional Works are awarded within the three (3) years following the conclusion of the original Call-Off Contract.
Lot 2 - works from PS150KLot 2 - works from PS150K, with no upper limit for the works but typically the works will range from PS150,000 to PS400,000. There will be 10 contractors with 5 contractors on the primary tier and 5 contractors on the secondary tier. Contractors ranking will be based on the highest scoring contactors during the initial Framework setup. The scope of works / services / supplies that may be procured via the framework includes, but is not limited to: * Design, supply and installation work to properties for - o Solar PV o Battery Storage o Electric Vehicle Charge Points * Project Management * Supply of all materials associated with the Solar Photovoltaic System & Batteries * Design, supply and installation of associated technologies and services - EV charging points, retrofitting systems with battery storage. * Site preparation including for removal of any existing PV and other equipment * Installation Works * Testing and Commissioning * Operational and Maintenance Documentation * Servicing & Maintenance - as required The value and type of individual call offs is expected to vary considerably due to the Council's extensive portfolio. Works will be undertaken, but not limited to: * Social housing * Schools * Libraries * Community Centre's * Cultural Assets * Shops * Industrial Units * Commercial Units * Hospitals * Health Centre's * University Buildings * Other Business The Framework may be used by the Council when undertaking projects on behalf of other local authorities or external clients. The Council will also have the option to mandate the use of either tier Framework Contractors as sub-contractors on other projects. For example, the Council may ask the Contractors on the Primary Contractor Framework to select a Contractor on Lot 2 of the Solar PV Framework Contractors as a mandated sub-contractor. For standard works, the secondary tier will generally be held in reserve and only be invited to take part in mini competitions where the primary tier has been reduced in number on a contingency basis. The Council reserves the right at any time during the term of framework agreement to open competition to all contractors on both tiers of the relevant lot, unless the contractor is currently barred for tendering due performance and/or breaches in the framework agreement compliance conditions. The reasons why the Council may open the competition across both tiers is not definitive but might include for contractor capacity issues, previous delivery experience, niche work activities, long programme, high value, complex work constraints, differing contracting strategies / forms, specialist materials, geographical location of works etc. To ensure that the primary tier remains competitive over the course of the framework agreement both tiers of the contractors may be invited to bid for standard works with the results of the mini competition used to re-establish the primary and secondary tiers. Call off contracts will generally be let via mini competition but may also be let via direct award in, but not limited to, the following circumstances: * On a ranked basis * Additional work basis Where other contracting authorities utilise the Framework, they will be charged a 1% (of the contract value) fee to contribute towards PCC costs incurred in the setup and ongoing management of the Framework. PCC will invoice the contracting authority once practical completion of individual call offs have been awarded. There will be no rebate applied to future works which the Council as Framework owner contracts for directly or provides full employers management services for.
Options: Call Off Options The majority of call off contracts will be let using the JCT Minor Works Contract w/ Contractors Design or the JCT Intermediate Construction Contract w/ Contractors Design, however the full suite of JCT contracts maybe utilised. The majority of call off contracts will be let via traditional single stage tender - whether via mini-competition or direct award. However alternative procurement strategies such as 2 stage open book partner contracting may also be utilised. Direct Award Options Ranked Basis The standard direct award call off on a ranked basis will be from the top ranked contractor from the framework. Should they not have the capacity, capability, meet financial commitments or other project specific works requirements then the next ranked contractor will be approached and so on until a contractor is appointed. Where the Council makes a direct award called off to the highest ranked contractor or the contractor has won a mini competition call off and the works are either about to commence or onsite works have started, then the Council reserve the right to make subsequent awards to the next ranked contractor without approaching the highest ranked contractor. Additional Works Basis Where the Council wishes to use this Framework Agreement in relation to the provision of the Works, it shall identify the relevant Lot which its Works requirements fall into. Once the relevant Lot has been identified, the Council may offer the opportunity to the Qualified Framework Contractor provided that the Council's Works requirements consist of the repetition of similar Works entrusted to the Qualified Framework Contract to which the Council awarded the original Call-Off Contract, provided that: a) Such additional Works are in conformity with the Council's Works requirements for which the original Call-Off Contract was awarded pursuant to the Framework Agreement. b) The original Call-Off Contract indicated the extent of possible additional Works and the conditions under which the additional Works may be awarded; c) The possible use of this procedure was disclosed at the time the original Call-Off Contract was awarded and the total estimated cost of the additional Works was taken into consideration by the Council; and d) The additional Works are awarded within the three (3) years following the conclusion of the original Call-Off Contract.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-048ae9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/041476-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
09 - Petroleum products, fuel, electricity and other sources of energy
31 - Electrical machinery, apparatus, equipment and consumables; lighting
48 - Software package and information systems
51 - Installation services (except software)
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
09331000 - Solar panels
09332000 - Solar installation
31158100 - Battery chargers
31213000 - Distribution equipment
31400000 - Accumulators, primary cells and primary batteries
31500000 - Lighting equipment and electric lamps
31681000 - Electrical accessories
42511110 - Heat pumps
44523200 - Mountings
45113000 - Siteworks
45231400 - Construction work for electricity power lines
45232000 - Ancillary works for pipelines and cables
45261000 - Erection and related works of roof frames and coverings
45261215 - Solar panel roof-covering work
45310000 - Electrical installation work
45351000 - Mechanical engineering installation works
45400000 - Building completion work
48110000 - Point of sale (POS) software package
48445000 - Customer Relation Management software package
51112000 - Installation services of electricity distribution and control equipment
65300000 - Electricity distribution and related services
71240000 - Architectural, engineering and planning services
71250000 - Architectural, engineering and surveying services
71320000 - Engineering design services
Notice Value(s)
- Tender Value
- £75,000,000 £10M-£100M
- Lots Value
- £75,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- £75,000,000 £10M-£100M
Notice Dates
- Publication Date
- 23 Dec 20241 years ago
- Submission Deadline
- 16 Sep 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Portsmouth City Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PORTSMOUTH
- Postcode
- PO1 2AL
- Postcode Area
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ31 Portsmouth
- Delivery Location
- TLJ11 Berkshire, TLJ14 Oxfordshire CC, TLJ2 Surrey, East and West Sussex, TLJ3 Hampshire and Isle of Wight, TLK15 Wiltshire, TLK24 Bournemouth, Christchurch and Poole, TLK25 Dorset
-
- Local Authority
- Portsmouth
- Electoral Ward
- Charles Dickens
- Westminster Constituency
- Portsmouth South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.