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Finance and HR/Payroll system replacement

Ipswich Borough Council

This public procurement record has 2 releases in its history.

Award

27 Apr 2026 at 15:22

Award Notice
Tender

15 Aug 2024 at 07:55

Tender Notice
Summary of the contracting process

The procurement process initiated by Ipswich Borough Council involves replacing their Finance and HR/Payroll systems, categorised under software-related services. This process is located in the UK region UKH14. The current stage is the award stage, with the contract award recently completed for two lots: the HR Information System and Finance system. The HR Information System was awarded to MHR International UK Ltd, with a contract signed on 10 April 2026, valued at £1,214,000. The Finance system was awarded to Oneadvanced Limited, with a signed contract valued at £917,000 as of 28 February 2025. The procurement method employed was an open procedure, promoting a competitive and transparent tendering process.

This tender presents significant opportunities for businesses specialising in software services, particularly those offering capabilities in finance and HR solutions. Considering the requirement for providing, hosting, and maintaining solutions, businesses proficient in managing integrated systems and offering extensive support services stand to benefit. Opportunities exist for large enterprises capable of fulfilling comprehensive software needs and delivering robust, reliable solutions. SMEs might find it challenging to compete due to the absence of bids from smaller businesses in previous related lots, indicating a preference for larger established providers. Nonetheless, the open procurement method facilitates inclusivity and competition, fostering a business growth environment.

How relevant is this notice?

Notice Information

Notice Title

Finance and HR/Payroll system replacement

Notice Description

Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.

Lot Information

HR/Payroll system and support

Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.This system is required to facilitate multiple payrolls with multiple frequencies and pay dates. It is also required to cover all aspects of HR functionality of the Council and external customers.

Finance system and support

Finance system and support

Integrated Finance and HR system and support

Integrated HR/Payroll and Finance system and support (to provide all the requirements set out in Lots 1 and 2).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048b0c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038141-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,131,000 £1M-£10M

Notice Dates

Publication Date
27 Apr 20264 months ago
Submission Deadline
14 Oct 2024Expired
Future Notice Date
Not specified
Award Date
28 Feb 20251 years ago
Contract Period
1 Mar 2025 - 28 Feb 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ipswich Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DE
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
TLH14 Suffolk CC
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
2
Supplier Names

MHR International UK Ltd

Oneadvanced Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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