GSA Source to Pay System

{
    "tag": [
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    "id": "ocds-h6vhtk-048b59-2025-02-05T11:14:16Z",
    "date": "2025-02-05T11:14:16Z",
    "ocid": "ocds-h6vhtk-048b59",
    "description": "Interested parties may Express Interest in this opportunity via the GreenSquareAccord In-tend supplier portal (https://in-tendhost.co.uk/greensquare) upon which you will receive electronic documentation. Please be aware that once registered on the GreenSquareAccord supplier portal you will be required to upload various mandatory documents before you can submit your tender submission and in addition to the tender documents. Please allow plenty of time to complete the mandatory document(s) upload before the tender return deadline. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether or not to participate in this process.",
    "initiationType": "tender",
    "tender": {
        "id": "TENDER/00000420",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "GSA Source to Pay System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "This GreenSquareAccord tender project is to Purchase a source to pay system.This tender is being conducted through GreenSquareAccord's Supplier Portal and all documentation is only available via this portal - https://in-tendhost.co.uk/greensquareSubmissions must be made via this portal. All documents are required to be uploaded to the portal and you will then receive a receipt.Should you have any questions about this contract opportunity, please use the messaging facility on the tender project which will direct your question to the GreenSquareAccord colleague leading this procurement.While you are there, we would strongly urge you to update the rest of your supplier profile with your current contact details, address, insurances, data protection/GDPR and the mandatory forms to ensure these are up to date as we shall shortly be conducting a supplier compliance exercise where outdated or incomplete details will result in your supplier record being suspended until remedied.",
        "value": {
            "amount": 1800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Purchase of Source to Pay system for GSA",
                "value": {
                    "amount": 1800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-01-27T00:00:00Z",
                    "endDate": "2035-01-26T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract is for an initial period of 3 years, thereafter subject to seven (7) +1 year extension periods"
                },
                "secondStage": {
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": true,
                "options": {
                    "description": "Inclusion of e-tendering platform"
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                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
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                            "type": "price"
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            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48490000",
                        "description": "Procurement software package"
                    }
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/greensquare",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true
        },
        "tenderPeriod": {
            "endDate": "2024-09-09T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have beenharmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought."
    },
    "parties": [
        {
            "id": "GB-FTS-98462",
            "name": "GreenSquareAccord Limited",
            "identifier": {
                "legalName": "GreenSquareAccord Limited",
                "id": "RS007418"
            },
            "address": {
                "streetAddress": "Methuen Park",
                "locality": "Chippenham",
                "region": "UK",
                "postalCode": "SN14 0GU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Tom Ellis",
                "email": "tom.ellis@greensquareaccord.co.uk",
                "url": "https://in-tendhost.co.uk/greensquare"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.greensquaregroup.com",
                "buyerProfile": "https://in-tendhost.co.uk/greensquare",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-66",
            "name": "The High Court of England and Wales",
            "identifier": {
                "legalName": "The High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-6466",
            "name": "The Cabinet Office",
            "identifier": {
                "legalName": "The Cabinet Office"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-137134",
            "name": "Proactis Ltd",
            "identifier": {
                "legalName": "Proactis Ltd",
                "id": "03182974"
            },
            "address": {
                "locality": "Wetherby",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-98462",
        "name": "GreenSquareAccord Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "003784-2025-1272-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-137134",
                    "name": "Proactis Ltd"
                }
            ]
        }
    ],
    "contracts": [
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            "id": "003784-2025-1272-1",
            "awardID": "003784-2025-1272-1",
            "status": "active",
            "value": {
                "amount": 1200000,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-05T00:00:00Z"
        }
    ],
    "bids": {
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            },
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                "value": 0
            },
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                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
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                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
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                "id": "10",
                "measure": "electronicBids",
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                "value": 1
            }
        ]
    }
}