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Fleet Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 2 releases in its history.

AwardUpdate

10 Oct 2024 at 08:57

Award Notice
Award

05 Sep 2024 at 08:42

Award Notice
Summary of the contracting process

The Common Services Agency (NSS) has extended its contract titled "Fleet Management System" under Regulation 72(1)(b). This extension, awarded to Civica UK Limited, is for a period of 12 months starting from 1st October 2024 and will run until 30th September 2025. The contract, valued at £401,000, involves IT services including consulting, software development, Internet, and support specifically for managing the fleet of 3500 vehicles used by 15 NHSS Boards across Scotland. The procurement category is services, and this extension will ensure the continuity of fleet compliance and maintenance activities. The procurement stage is at the contract update and award stage.

This extension offers significant growth opportunities for businesses specializing in IT services within the public sector. Companies with expertise in fleet management systems, especially those capable of integrating with existing infrastructures and ensuring legal compliance, stand to benefit. Small and medium enterprises (SMEs) like Civica UK Limited, which already hold the contract, demonstrate that smaller firms with specialised skills and established relationships can effectively compete and succeed in such procurement processes. The continuity of services ensures operational stability, making it a strategic opportunity for businesses aiming to partner with public health organisations.

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Notice Information

Notice Title

Fleet Management System

Notice Description

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Procurement Information

To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049833
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032511-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£470,000 £100K-£500K

Notice Dates

Publication Date
10 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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