Fleet Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-049833-2024-10-10T08:57:00+01:00",
    "date": "2024-10-10T08:57:00+01:00",
    "ocid": "ocds-h6vhtk-049833",
    "description": "(SC Ref:780215)",
    "initiationType": "tender",
    "tender": {
        "id": "NP503516",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Fleet Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Extension of Fleet Management System \"Tranman\" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.",
        "lots": [
            {
                "id": "1",
                "description": "Extension of Fleet Management System \"Tranman\" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.",
                "hasOptions": false,
                "contractPeriod": {
                    "durationInDays": 360
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland"
                },
                "relatedLot": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ]
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025)."
    },
    "awards": [
        {
            "id": "028356-2024-NP503524-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-5465",
                    "name": "Civica UK Limited"
                }
            ]
        },
        {
            "id": "032511-2024-NP503516-1",
            "relatedLots": [
                "1"
            ],
            "title": "Fleet Management System",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-5465",
                    "name": "Civica UK Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-115937",
            "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)",
            "identifier": {
                "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
            },
            "address": {
                "streetAddress": "1 South Gyle Crescent",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9EB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jim Binnie",
                "email": "jim.binnie@nhs.scot"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nss.nhs.scot/browse/procurement-and-logistics",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5465",
            "name": "Civica UK Limited",
            "identifier": {
                "legalName": "Civica UK Limited"
            },
            "address": {
                "streetAddress": "Southbank Central, 30 Stamford Street",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 9LQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-404",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-115937",
        "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
    },
    "contracts": [
        {
            "id": "028356-2024-NP503524-1",
            "awardID": "028356-2024-NP503524-1",
            "status": "active",
            "value": {
                "amount": 69000,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-01T00:00:00+01:00"
        },
        {
            "id": "032511-2024-NP503516-1",
            "awardID": "032511-2024-NP503516-1",
            "title": "Fleet Management System",
            "status": "active",
            "value": {
                "amount": 401000,
                "currency": "GBP"
            },
            "dateSigned": "2024-10-01T00:00:00+01:00",
            "period": {
                "durationInDays": 360
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKM"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "Scotland"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (Reg) 72 (1) (b). (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025)."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780215"
        }
    ],
    "language": "en"
}