TD2194- Extension to Managed Services for Temporary Agency Resources

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04a325-2024-10-10T12:44:54+01:00",
    "date": "2024-10-10T12:44:54+01:00",
    "ocid": "ocds-h6vhtk-04a325",
    "initiationType": "tender",
    "tender": {
        "id": "TD2194",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TD2194- Extension to Managed Services for Temporary Agency Resources",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79620000",
            "description": "Supply services of personnel including temporary staff"
        },
        "mainProcurementCategory": "services",
        "description": "Further extension to the council's original contract to allow a new procurement process to take place and to facilitate any potential implementation period. Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.",
        "lots": [
            {
                "id": "1",
                "description": "VEAT Notice for the contract extension of the Council's existing contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd to allow sufficient time for a procurement process to take place and to cover a potential implementation period. Derby City Council requires the full range of services which includes: * Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council. * Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details). * In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase. * Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed. * Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed. * Continued use and access as required of on-site office for the supply of workers for grounds maintenance, street cleansing, markets and refuse collection, as currently provided separately * Identifying the way forward for the Council to reduce agency spend in the following years * Identifying the best approach for the council regarding the requirements of the Agency Workers Directive * Working with the on-site supplier of Grounds Maintenance, Street Cleansing, Refuse and Markets workers. The on-site provider will supply required staffing but all orders/placements, timesheets and invoices will still be processed through the suppliers interface as per standard processes",
                "hasOptions": true,
                "options": {
                    "description": "3 months with the option to extend for a further 2 months in monthly increments. The further extension will run from January 2025 until 30th March 2025 with the option to extend until May 2025 in monthly increments."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKF11"
                    },
                    {
                        "region": "UKF11"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "Derby City"
                }
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "The Council observed a 10 day standstill period which ended on the 7th October 2024.",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "There are allowances under the regulations to award a contract to a single supplier in cases where competition is absent for technical reasons . regulation 32. 2. . b. ii. ; or for. reasons connected with the protection of exclusive rights, including intellectual. property rights . regulation 32. 2. b. iii. The council have been exploring various models and procurement routes for the next process and have conducted some market engagement. This process has taken a bit longer than expected and therefore the Council needs to extend the current contract to ensure there is sufficient provision available whilst the procurement takes place and also to cover a possible implementation period. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council."
    },
    "awards": [
        {
            "id": "030782-2024-TD2194-1",
            "relatedLots": [
                "1"
            ],
            "title": "Extension to Managed Services for Temporary Agency Resources",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02227962",
                    "name": "Matrix SCM Ltd"
                }
            ]
        },
        {
            "id": "032596-2024-TD2194-1",
            "relatedLots": [
                "1"
            ],
            "title": "Extension to Managed Services for Temporary Agency Resources",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02227962",
                    "name": "Matrix SCM Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-90447",
            "name": "DERBY CITY COUNCIL",
            "identifier": {
                "legalName": "DERBY CITY COUNCIL",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Corporation Street",
                "locality": "Derby",
                "region": "UKF11",
                "postalCode": "DE1 2FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1332640768",
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.derby.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02227962",
            "name": "Matrix SCM Ltd",
            "identifier": {
                "legalName": "Matrix SCM Ltd",
                "id": "02227962",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Knowlhill",
                "region": "UK",
                "postalCode": "MK5 8HJ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-14856",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council"
            },
            "address": {
                "locality": "Derby",
                "postalCode": "DE1 2FS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-90447",
        "name": "DERBY CITY COUNCIL"
    },
    "contracts": [
        {
            "id": "030782-2024-TD2194-1",
            "awardID": "030782-2024-TD2194-1",
            "title": "Extension to Managed Services for Temporary Agency Resources",
            "status": "active",
            "value": {
                "amount": 2200000,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-23T00:00:00+01:00"
        },
        {
            "id": "032596-2024-TD2194-1",
            "awardID": "032596-2024-TD2194-1",
            "title": "Extension to Managed Services for Temporary Agency Resources",
            "status": "active",
            "value": {
                "amount": 2200000,
                "currency": "GBP"
            },
            "dateSigned": "2024-10-08T00:00:00+01:00"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}