Tender

Welsh Language Translation

OFCOM

This public procurement record has 1 release in its history.

Tender

27 Sep 2024 at 15:25

Tender Notice
Summary of the contracting process

Ofcom is seeking to establish a contract for Welsh language translation services, covering a range of materials from English to Welsh and vice versa. This procurement process is at the tender stage and is classified under the CPV industry category "Translation services" (CPV code: 79530000). The contract is expected to commence on 2nd December 2024 and end on 1st December 2027, with potential renewals extending the maximum length up to five years. The open procedure invites electronic and written submissions by 29th October 2024. The project covers translations, proof-reading, simultaneous translations for events, and maintaining a terminology dictionary to aid consistency. Key deliverables include news releases, website and social media content, employment documents, and meeting minutes.

This tender presents significant growth opportunities for businesses specialising in translation services, particularly those with experience in handling large volumes of text and tight deadlines. Companies that can provide accurate and reliable translations, including simultaneous translations during Ofcom's events and meetings, will be well-suited for this contract. Additionally, the contract's extended duration and renewal possibilities offer a long-term engagement for the successful bidder, providing stability and an opportunity to form an ongoing partnership with Ofcom. Business growth can be fostered through high-profile projects like the Ofcom Annual Report, which requires precise and timely translations, offering repeat business and continual professional development.

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Notice Information

Notice Title

Welsh Language Translation

Notice Description

Ofcom requires the establishment of a "call-off" Contract for the delivery of an accurate, reliable translation service from English to Welsh and less frequently, from Welsh to English. As a minimum, the service must deliver the following: * Accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa * Simultaneous translation as and when required. * Undertake several projects at the same time during busy periods and the ability to work to extremely tight deadlines. * Proof reading of large, complex, and high-profile documents, such as the Annual Report * Ability to turn around within constrained timescales, e.g., one hour if the translation is urgent. It would be preferable were the service also able to: * maintain and develop a dictionary of complex Ofcom terms which can be shared, in a suitable format with Ofcom Wales staff to ensure consistency across translations.

Lot Information

Lot 1

The requirement is for delivery of accurate translations from English to Welsh and less frequently, from Welsh to English that reflect Ofcom's high standards of delivery, and which can be published without the need for further proof reading by Ofcom colleagues. The service must be able to deliver the following: - * Updates texts (short paragraphs summarising a publication, such as an email to subscribers) * News releases * Text for Ofcom's website and social media channels Text for infographics * Presentation slides * Licences * Meeting agendas and minutes * Transcripts of broadcast content * Employment documents * Correspondence * Newsletters * Full documents ranging (2-3,000 words - 50,000 words +) Simultaneous translation Ofcom Wales hosts several events at its offices and 'on location' on a regular basis. For example, large scale events at the Royal Welsh Agricultural Show and National Eisteddfod of Wales along with smaller scale meetings and interviews at its offices, including quarterly meetings of Ofcom's Advisory Committee for Wales, which require accurate simultaneous translation. Proof reading During busy periods, the translation company will be required to proof read some of the longer, more complex documents such as the Ofcom Annual Report, which is usually around 70,000 words in length. Terminology The translation company will be required to ensure that the Welsh translation is as clear and comprehensible as possible.

Options: At Ofcom's absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.

Renewal: At Ofcom's absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a3cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031057-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79530000 - Translation services

Notice Value(s)

Tender Value
Not specified
Lots Value
£209,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Sep 20241 years ago
Submission Deadline
29 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Dec 2024 - 1 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFCOM
Contact Name
Not specified
Contact Email
procurementnotice@ofcom.org.uk
Contact Phone
+44 2079813000

Buyer Location

Locality
LONDON
Postcode
SE1 9HA
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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