Notice Information
Notice Title
COV - Finance Software System
Notice Description
The Council of the City of Coventry has entered into a new contract with Unit4, in respect of the provision of finance software to the Council that includes implementation services, hosting and ongoing support and maintenance. The contract will expire on the 31st December 2027. The Council currently contracts and has a licence for the on -premise use of Unit 4's Business World Enterprise Resource Planning system.
Lot Information
Lot 1
The Council of the City of Coventry has awarded a new contract with Unit4, in respect of the provision of finance software to the Council that includes implementation services, hosting and ongoing support and maintenance. The contract will expire on the 27th December 2027. The Council currently contracts and has a licence for the on -premise use of Unit 4's Business World Enterprise Resource Planning system. The Council has entered into the awarded contract with Unit 4 to enable the continuation of Unit 4 support and maintenance for its on-premise software and to cover Unit 4's implementation services, hosting and support for new hosted software for the contract term.
Procurement Information
This award is lawful in accordance with the regulation 32(2)(c) as due to reasons of extreme urgency brought about by events unforeseeable by the Council, the time limits for the open or restricted procedures or competitive procedures with negotiation could not be complied with. Unit 4 announced on the 17th October 2023 that from the 31st December 2024, they will stop providing support for on-premise installations of Business World (which is currently in place at the Council). The Council had no prior knowledge or warning of this decision. The Council has a licence to use on-premise Business World software following the 1st January 2025, without support in place. Despite this, the Council could not accept the risk of operating on an unsupported finance system, with the potential of a support issue preventing the day to day delivery of services/operations. Unit 4's decision left the Council with a requirement to re-procure and implement a new finance software contract, prior to Unit 4's deadline for the end of support for the current solution. It was established by the Council that there was insufficient time to (i) perform a full scoping and specification exercise for what is one of the Council's most fundamental and strategic software systems, (ii) run a PCR2015 compliant Competitive with Negotiation Procedure (required due to the complexity of the procurement) and (iii) allow sufficient time for implementation of the hosted software following a successful outcome to the procurement process. For this reason, the Council did not have the necessary time to award and implement a new contract prior to support being withdrawn for the Council's current on-premise system. The Council has entered into the new contract with Unit 4 for the minimum necessary period to enable the continuation of support and maintenance for its on-premise software and to cover Unit 4's implementation services, hosting and support for new hosted software for the contract term. The awarded contract allows the Council the time necessary to conclude a procurement to award/implement a new contract for its finance software, with the new contract to commence prior to the end of this awarded contract (expiry 27th December 2027).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04a687
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032130-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72250000 - System and support services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,438,690 £1M-£10M
Notice Dates
- Publication Date
- 7 Oct 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 29 Sep 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COVENTRY CITY COUNCIL
- Contact Name
- Procurement Services
- Contact Email
- procurement.services@coventry.gov.uk
- Contact Phone
- +44 2476831163
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV1 5RR
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- TLG33 Coventry
-
- Local Authority
- Coventry
- Electoral Ward
- St Michael's
- Westminster Constituency
- Coventry South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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