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PROC-24-2482 Forensic Services Core Operating System (COS)

Scottish Police Authority

This public procurement record has 2 releases in its history.

Tender

28 Oct 2025 at 09:59

Tender Notice
Planning

10 Oct 2024 at 17:06

Planning Notice
Summary of the contracting process

The Scottish Police Authority is currently in the tender stage for the procurement of a Forensic Services Core Operating System (COS), as specified under project code PROC-24-2482. This contract, classified under the "software supply services" industry category, aims to establish an eight-year agreement with options for extensions up to twelve years. The system is intended to enhance case, evidence, and laboratory management processes within Forensic Services. Located in Scotland, the procurement process is being conducted through a competitive procedure with negotiation and has a deadline for submission set for 27th November 2025. The tender seeks to address major requirements, including the implementation services and data migration from existing systems, with a key focus on providing a comprehensive support and maintenance package.

This tender represents a substantial opportunity for businesses specialising in information technology services, particularly those experienced in software development, data conversion, and maintenance of IT systems. By participating, these businesses can leverage their expertise to deliver innovative solutions to the Scottish Police Authority, thereby gaining a foothold in the public sector for long-term growth. Additionally, the inclusion of community benefits highlights an opportunity for businesses to contribute towards social value by offering employment and skills development activities. Companies capable of integrating evolving technologies and managing significant data transitions will find the tender particularly suitable, providing potential partnerships with local education providers to further enhance community impact.

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Notice Information

Notice Title

PROC-24-2482 Forensic Services Core Operating System (COS)

Notice Description

The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS).

Lot Information

Lot 1

The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority's discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award. Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public. The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance. This procurement is for a new Forensic Services Core Operating System. Further information is provided within the ITP document, available on PCS-T.

Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: A period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a7cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068813-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

72267100 - Maintenance of information technology software

72268000 - Software supply services

72311100 - Data conversion services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 202510 months ago
Submission Deadline
27 Nov 2025Expired
Future Notice Date
1 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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