HR Information System 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04a83f-2024-11-18T13:57:55Z",
    "date": "2024-11-18T13:57:55Z",
    "ocid": "ocds-h6vhtk-04a83f",
    "description": "This procurement process is being advertised and run by C2C on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Essex Thameside. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of C2C, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.",
    "initiationType": "tender",
    "tender": {
        "id": "c2c 050",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "HR Information System 2025",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79631000",
            "description": "Personnel and payroll services"
        },
        "mainProcurementCategory": "services",
        "description": "HR Information Services.",
        "value": {
            "amount": 840000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "c2c requires one supplier to fulfil its HRIS requirements. Further information can be found within the tender documentation.",
                "status": "active",
                "value": {
                    "amount": 840000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-12-01T00:00:00Z",
                    "endDate": "2028-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 24 month extensions available (3+2+2)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 x 24 month extensions available (3+2+2)"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "London and Essex"
                },
                "relatedLot": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48800000",
                        "description": "Information systems and servers"
                    }
                ]
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-10-18T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-01-24T17:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "depositsGuarantees": "N/A",
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation already holds the above RICCL code, you are required to register on RISQS and add the above RICCL code to your profile by no later than 12:00 (midday) on 18th October 2024 so we can invite your organisation to the SSQ stage prior to the SSQ being published. For clarity, although the RICCL code needs to be added to your account, it does not need to be verified at this point. If you have not registered on RISQS and added the above RICCL code to your profile by this time and date, you will not be invited to participate in the SSQ stage and will not be eligible to bid for the opportunity."
                        },
                        "newValue": {
                            "text": "To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation already holds the above RICCL code, you are required to register on RISQS and add the above RICCL code to your profile by no later than 12:00 (midday) on 8th November 2024 so we can invite your organisation to the SSQ stage prior to the SSQ being published. For clarity, although the RICCL code needs to be added to your account, it does not need to be verified at this point. If you have not registered on RISQS and added the above RICCL code to your profile by this time and date, you will not be invited to participate in the SSQ stage and will not be eligible to bid for the opportunity."
                        },
                        "where": {
                            "section": "II.1.4"
                        }
                    }
                ],
                "description": "Deadline for registering with RISQS has been extended from 12:00 (midday) on 18th October 2024 to 12:00 (midday) on 8th November 2024 . SSQ deadline date and ITT deadline date will also be updated and this information will be provided to suppliers when SSQ goes live."
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation already holds the above RICCL code, you are required to register on RISQS and add the above RICCL code to your profile by no later than 12:00 (midday) on 18th October 2024 so we can invite your organisation to the SSQ stage prior to the SSQ being published. For clarity, although the RICCL code needs to be added to your account, it does not need to be verified at this point. If you have not registered on RISQS and added the above RICCL code to your profile by this time and date, you will not be invited to participate in the SSQ stage and will not be eligible to bid for the opportunity. If you complete the steps above and are invited to participate in the SSQ stage, you will have until the SSQ submission deadline (anticipated to be 23:59 on 18th November 2024) to respond to the SSQ questions. All suppliers who achieve 'pass' for all of these questions will be invited to Stage 2. Please note, Stage 2 ITT documents are provided as attachments at this stage, but these are for transparency/information purposes only and do not need to be completed. They are also subject to amendment. Stage 2 - ITT (Jaggaer) Only suppliers who are successful with their SSQ submission will be invited to Stage 2 ( ITT stage) which will take place via our Jaggaer e-tendering portal. 'C2C Supplier Portal Instructions' are attached and provide details on how to register with our Jaggaer e-tendering portal. Suppliers will have until the ITT submission deadline (anticipated to be 17:00 on 17th January 2025) to provide responses to the Qualification, Technical and Commercial Envelopes. Suppliers will also have until the ITT submission deadline to be verified under the above RICCL code. If you have not achieved verification of the RICCL code by the ITT submission deadline, you will fail the Qualification envelope and your ITT bid will be rejected. Please contact RISQS for any assistance with registration and adding the required codes."
                        },
                        "newValue": {
                            "text": "This is a single stage, open procedure. To be eligible to participate in this tender, once the opportunity has been published via Find a Tender on or after 18th November 2024, suppliers will need to register for free with our e-tendering portal 'Jaggaer' (https://c2c-rail.ukp.app.jaggaer.com) and then search for the opportunity. Suppliers will then have until the ITT submission deadline (anticipated to be 17:00 on 24th January 2025) to provide responses to the Qualification, Technical and Commercial Envelopes. Please contact luke.wood@c2crail.net if you have any difficulties viewing the opportunity AFTER the 18th November."
                        },
                        "where": {
                            "section": "II.1.4"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "II.1.1) Title HR Information System 2024"
                        },
                        "newValue": {
                            "text": "II.1.1) Title HR Information System 2025"
                        },
                        "where": {
                            "section": "II.1.1"
                        }
                    }
                ],
                "description": "Previously this procurement was planned as a 2 stage Restricted procedure using RISQS pre-qualification system. After feedback from the market place, this pre-qualification stage has now been removed and an Open route to market is being utilised. The ITT deadline date has also been extended from 17:00 on 17th January 2025 to 17:00 on 24th January 2025 (subject to amendment). This is the second F14: Corrigendum notice for changes or additional information. Please disregard the previous iteration: Notice reference: 2024/S 000-033715 Published 18 October 2024, 11:43am"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://c2c-rail.ukp.app.jaggaer.com/go/1252784001933F8DD57F",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Set out within tender documentation."
        },
        "contractTerms": {
            "financialTerms": "Set out within tender documentation.",
            "tendererLegalForm": "Set out within tender documentation.",
            "performanceTerms": "Set out within tender documentation.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "awardPeriod": {
            "startDate": "2025-01-24T17:00:00Z"
        },
        "bidOpening": {
            "date": "2025-01-24T17:00:00Z",
            "description": "Tender returns will remain locked until the deadline date on the e-tendering portal Jaggaer. Tender returns will be unlocked by a member of c2c's procurement team."
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Contract award notice to be published at the end of the procurement."
        }
    },
    "parties": [
        {
            "id": "GB-COH-07897267",
            "name": "TRENITALIA C2C LIMITED",
            "identifier": {
                "legalName": "TRENITALIA C2C LIMITED",
                "id": "07897267",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Centennium House,100 Lower Thames Street",
                "locality": "LONDON",
                "region": "UKI31",
                "postalCode": "EC3R6DL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Luke Wood",
                "telephone": "+44 7551846948",
                "email": "luke.wood@c2crail.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.c2c-online.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-130583",
            "name": "Trenitalia c2c Limited",
            "identifier": {
                "legalName": "Trenitalia c2c Limited",
                "id": "07897267"
            },
            "address": {
                "streetAddress": "7th Floor, Centennium House, 100 Lower Thames Street,",
                "locality": "London",
                "region": "UK",
                "postalCode": "EC3R 6DL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Luke Wood",
                "email": "luke.wood@c2crail.net",
                "url": "https://c2c-rail.ukp.app.jaggaer.com/go/1252784001933F8DD57F"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.c2c-online.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-130584",
            "name": "Trenitalia (c2c) Ltd",
            "identifier": {
                "legalName": "Trenitalia (c2c) Ltd"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-130583",
        "name": "Trenitalia c2c Limited"
    },
    "language": "en"
}