Award

Building Energy Management System (BEMS) support and Maintenance

CARDIFF UNIVERSITY

This public procurement record has 2 releases in its history.

Award

26 Feb 2025 at 11:32

Tender

14 Oct 2024 at 13:26

Summary of the contracting process

Cardiff University has initiated a procurement process for Building Energy Management System (BEMS) support and maintenance services, classified under the systems support services category (CPV 72253200). The procurement process is in the tender stage with an open procedure method. Key dates include a closing date for procurement documents access on 21st November 2024, with site visits scheduled for the week commencing 25th November 2024. The contract is focused on their campus in Cardiff (UKL22), with a value estimated at GBP 575,000 and a performance period of 1080 days, including options for two 12-month extensions. The contract performance will align with Cardiff University's economic and social objectives, including community benefits.

This tender presents significant opportunities for businesses involved in systems support services, especially those specialising in energy management solutions. Firms able to provide comprehensive programming, operation, and maintenance services for extensive BEMS installations will find this contract particularly advantageous. Additionally, companies capable of offering a 24/7 call-out service, prompt response times for critical alarm issues, and the provision of specific engineering and maintenance tool licenses will have a competitive edge. Such opportunities can be pivotal for business growth, especially for small and medium-sized enterprises (SMEs) looking to expand their service offerings within the public sector.

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Notice Title

Building Energy Management System (BEMS) support and Maintenance

Notice Description

Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.

Lot Information

Lot 1

Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.

Renewal: 2 x 12 month extension options available

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04abcb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007265-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72253200 - Systems support services

Notice Value(s)

Tender Value
£575,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£448,268 £100K-£500K

Notice Dates

Publication Date
26 Feb 202512 months ago
Submission Deadline
5 Dec 2024Expired
Future Notice Date
Not specified
Award Date
7 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Oct 2029

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
pricejk@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
1
Supplier Name

BMSI (BUILDING MANAGEMENT SOLUTION INTEGRATORS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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