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Grounds Maintenance Servicing & Repair Services

Southampton City Council

This public procurement record has 2 releases in its history.

Award

17 Jun 2025 at 13:22

Award Notice
Tender

14 Oct 2024 at 15:18

Tender Notice
Summary of the contracting process

The procurement process titled "Grounds Maintenance Servicing & Repair Services" has been managed by Southampton City Council, a regional authority based in the UK. The contracting process involves fleet management, repair, and maintenance services specifically for horticultural equipment such as mowers and tractors. The process is classified under the industry category CPV 50111000 and falls into the services procurement category. It has been conducted using an open procedure, with key stages including a tender submission deadline on 13 November 2024, and bids being opened the following day. The tender consists of four main lots, each focusing on different types of equipment, with awards subsequently signed on 31 December 2024. The process has been completed, and the contracts are now active with suppliers WILDWOOD MACHINERY LTD and RYMER COMMERCIALS LIMITED being awarded different lots.

This tender represents an opportunity for businesses oriented towards servicing and maintenance of horticultural equipment. Companies specialising in fleet and equipment maintenance could find growth potential by partnering with a regional authority like Southampton City Council. Small and medium enterprises (SMEs), such as the awarded suppliers, are particularly well-suited to compete in this environment as the tender welcomed multiple lots (allowing up to 999 bids from a single supplier), enabling flexibility in participation. The procurement also reflects an opportunity for businesses to expand in the UK market, focusing on specialised maintenance services, highlighting the importance for capable businesses to align their service offerings with the detailed requirements outlined by the council.

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Notice Information

Notice Title

Grounds Maintenance Servicing & Repair Services

Notice Description

Southampton City Council (SCC) has a fleet of horticultural plant and equipment, including but not limited to, pedestrian mowers, ride on mowers, strimmer's, hedge cutters and trailers and Gang Mowers. SCC requires servicing, repair and maintenance including but not limited to, winter servicing, breakdown response and HAVs and Noise level testing and certification, Servicing, repairs and maintenance will include providing parts, materials and sundries.

Lot Information

Ride on Mowers and Cutting Decks

Servicing, repairs and maintenance on Ride on Mowers and Cutting Decks

Handheld Equipment

Servicing and maintenance of Handheld Equipment

Towed Plant and Equipment

Service and maintenance of Towed Plant and Equipment

Tractors

Servicing and maintenance of Tractors

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04abd9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032943-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

43 - Machinery for mining, quarrying, construction equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

16310000 - Mowers

16700000 - Tractors

43325100 - Grounds-maintenance equipment

45259000 - Repair and maintenance of plant

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£432,283 £100K-£500K
Lots Value
£432,283 £100K-£500K
Awards Value
Not specified
Contracts Value
£450,000 £100K-£500K

Notice Dates

Publication Date
17 Jun 20251 years ago
Submission Deadline
13 Nov 2024Expired
Future Notice Date
Not specified
Award Date
31 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southampton City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
2
Supplier Names

RYMER COMMERCIALS LIMITED

WILDWOOD MACHINERY LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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