T1655 - Tender for the Provision of a Document Storage and Retrieval Service

{
    "tag": [
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    "id": "ocds-h6vhtk-04ac43-2025-01-14T14:06:07Z",
    "date": "2025-01-14T14:06:07Z",
    "ocid": "ocds-h6vhtk-04ac43",
    "description": "How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once). and click on 'View current opportunities' to locate this invitation to tender. The Housing Executive reserves the right to abandon the Competition at any time. Please refer to the Tender Documentation for further details. There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04ac43",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "T1655 - Tender for the Provision of a Document Storage and Retrieval Service",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63121000",
            "description": "Storage and retrieval services"
        },
        "mainProcurementCategory": "services",
        "description": "The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement.",
        "value": {
            "amount": 1100000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. Additional information: The Contract will commence on the 1st February 2025 and last until midnight on the 31st January 2029. The Housing Executive has the option, entirely at our discretion, to extend the Contract for a further periods of up to and including 96 months, or part thereof.",
                "value": {
                    "amount": 1100000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Housing Executive shall have the option to extend this Contract, entirely at their discretion, by any period, or periods, up to and including 96 months from the end of the Initial Contract Period. Therefore this contract could be for a potential 12 year period."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "19.5"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10.5"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                }
            }
        ],
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63121100",
                        "description": "Storage services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN0"
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                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk",
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-15T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-03-15T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-15T15:30:00Z"
        },
        "bidOpening": {
            "date": "2024-11-15T15:30:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-418",
            "name": "Northern Ireland Housing Executive",
            "identifier": {
                "legalName": "Northern Ireland Housing Executive"
            },
            "address": {
                "streetAddress": "2 Adelaide Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT2 8BP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "James McErlean",
                "email": "james.mcerlean@nihe.gov.uk",
                "url": "https://etendersni.gov.uk"
            },
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                "buyer"
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                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-7575",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-134938",
            "name": "IRON MOUNTAIN UK LTD",
            "identifier": {
                "legalName": "IRON MOUNTAIN UK LTD"
            },
            "address": {
                "streetAddress": "Unit 1 Meadowlands",
                "locality": "Antrim",
                "region": "UK",
                "postalCode": "BT41 2QN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "emma.murphy@ironmountain.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "large"
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        }
    ],
    "buyer": {
        "id": "GB-FTS-418",
        "name": "Northern Ireland Housing Executive"
    },
    "language": "en",
    "awards": [
        {
            "id": "001190-2025-1-1",
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            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-134938",
                    "name": "IRON MOUNTAIN UK LTD"
                }
            ]
        }
    ],
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            "awardID": "001190-2025-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 1500000,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-10T00:00:00Z"
        }
    ],
    "bids": {
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                "measure": "foreignBidsFromEU",
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            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
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            },
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                "id": "5",
                "measure": "electronicBids",
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    }
}