Award

Provision of Hard Facilities Management (Hard FM) to East Midlands Ambulance Service NHS Trust

EAST MIDLANDS AMBULANCE SERVICE NHS TRUST

This public procurement record has 2 releases in its history.

Award

04 Jun 2025 at 10:06

Tender

17 Oct 2024 at 09:44

Summary of the contracting process

The procurement process involves the East Midlands Ambulance Service NHS Trust, which has successfully awarded a contract for the provision of Hard Facilities Management (Hard FM) services to CBRE Managed Services Limited. This contract covers a range of services aimed at maintaining the operational safety, security, and statutory compliance of buildings across six counties: Nottinghamshire, Lincolnshire, Derbyshire, Northamptonshire, Leicestershire, and Rutland. The contract period is set from 1 April 2025 to 31 March 2028, with options to extend for a further two years. The procurement method employed was an open procedure, with the contract having a value of £10 million, taking into account potential extension years and an increase in reactive maintenance.

This tender represents significant opportunities for facilities management service providers, especially those with expertise in large-scale maintenance projects. Businesses capable of providing comprehensive maintenance support, including preventative and reactive maintenance, as well as minor new works, stand to benefit from such opportunities. The focus on maintaining safety and compliance aligns with service providers specialising in healthcare facilities management, given the context of the NHS Trust. SMEs in the region are encouraged to explore similar opportunities, as evidenced by the number of bids received, resulting in a competitive marketplace for this type of service.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Hard Facilities Management (Hard FM) to East Midlands Ambulance Service NHS Trust

Notice Description

**THIS IS A CONTRACT AWARD**<br/><br/>Provision of Hard Facilities Management (Hard FM) to East Midlands Ambulance Service NHS Trust including Planned and Reactive Internal and External works, following an Open Tender Procedure against the PCR2015 regulation.<br/><br/>Period: 01 April 2025 to 31 March 2028 with option to extend for further 2 x 12 month periods.

Lot Information

Lot 1

This contract is for the Provision of Hard FM Services to East Midlands Ambulance Service NHS Trust. The Supplier was appointment following an open tender procedure against the PCR2015 regulation. This was undertaken against FTS 2024/s 000-033507.

The provider will provide Preventative Maintenance, Reactive Maintenance and adhoc repairs on a variety of freehold and leasehold buildings across 6 counties: Nottinghamshire, Lincolnshire, Derbyshire, Northamptonshire, Leicestershire and Rutland. This contract also includes Service Desk and Computer Aided Facilities Management (CAFM) system.

The purpose of this this contract is to ensure these buildings are maintained in a fashion that makes them operationally safe, secure and statutorily complaint.

The contract period is 3 years with an option to extend for a further 2 x 12 months.

The expected contract value of PS10m, takes into account both the extension years and potential increase of reactive maintenance or other compliance changes during the life of this contract.

Options: Option to Extend for a further 2 x 12 month period.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ad2d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029771-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

50700000 - Repair and maintenance services of building installations

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£10,000,000 £10M-£100M

Notice Dates

Publication Date
4 Jun 20258 months ago
Submission Deadline
25 Nov 2024Expired
Future Notice Date
Not specified
Award Date
12 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST MIDLANDS AMBULANCE SERVICE NHS TRUST
Contact Name
Chris Johnson
Contact Email
chris.johnson15@nhs.net
Contact Phone
+44 1158659785

Buyer Location

Locality
NOTTINGHAM
Postcode
NG8 6PY
Post Town
Nottingham
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England), TLF14 Nottingham

Local Authority
Nottingham
Electoral Ward
Bilborough
Westminster Constituency
Nottingham South

Supplier Information

Number of Suppliers
1
Supplier Name

CBRE MANAGED SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ad2d-2025-06-04T11:06:18+01:00",
    "date": "2025-06-04T11:06:18+01:00",
    "ocid": "ocds-h6vhtk-04ad2d",
    "description": "Interested suppliers are asked to register their organisation on the Atamis system. <br/>https://atamis-1928.my.site.com/s/Welcome<br/><br/>Once registered on the portal, suppliers are asked to View Opportunities on the above link and search for Hard Facilities Management C307764.<br/><br/>Potential bidders are asked to complete the tender submission into Atamis, no later than 12:00 on 29th November 2024.",
    "initiationType": "tender",
    "tender": {
        "id": "C347345 (C307764)",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Hard Facilities Management (Hard FM) to East Midlands Ambulance Service NHS Trust",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "**THIS IS A CONTRACT AWARD**<br/><br/>Provision of Hard Facilities Management (Hard FM) to East Midlands Ambulance Service NHS Trust including Planned and Reactive Internal and External works, following an Open Tender Procedure against the PCR2015 regulation.<br/><br/>Period: 01 April 2025 to 31 March 2028 with option to extend for further 2 x 12 month periods.",
        "value": {
            "amount": 10000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This contract is for the Provision of Hard FM Services to East Midlands Ambulance Service NHS Trust. The Supplier was appointment following an open tender procedure against the PCR2015 regulation. This was undertaken against FTS 2024/s 000-033507.<br/><br/>The provider will provide Preventative Maintenance, Reactive Maintenance and adhoc repairs on a variety of freehold and leasehold buildings across 6 counties: Nottinghamshire, Lincolnshire, Derbyshire, Northamptonshire, Leicestershire and Rutland. This contract also includes Service Desk and Computer Aided Facilities Management (CAFM) system.<br/><br/>The purpose of this this contract is to ensure these buildings are maintained in a fashion that makes them operationally safe, secure and statutorily complaint. <br/><br/>The contract period is 3 years with an option to extend for a further 2 x 12 months. <br/><br/>The expected contract value of PS10m, takes into account both the extension years and potential increase of reactive maintenance or other compliance changes during the life of this contract.",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Option to Extend for a further 2 x 12 month period."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical & Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Cost Commercials",
                            "type": "cost",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF"
                    },
                    {
                        "region": "UKF14"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "East Midlands"
                }
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
        "communication": {
            "atypicalToolUrl": "https://health-family.force.com/s/Welcome"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "All professional and/or trade registrations are specified within the tender documentation.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "All technical capacity and its evaluation criteria are specified within the tender documentation.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-25T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-03-31T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-25T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-11-25T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-51043",
            "name": "East Midlands Ambulance Service NHS Trust",
            "identifier": {
                "legalName": "East Midlands Ambulance Service NHS Trust"
            },
            "address": {
                "streetAddress": "Trust Headquarters, 1 Horizon Place, Mellors Way, Nottingham Business Park",
                "locality": "Nottingham",
                "region": "UKF14",
                "postalCode": "NG8 6PY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Chris Johnson",
                "telephone": "+44 1158659785",
                "email": "chris.johnson15@nhs.net",
                "url": "https://health-family.force.com/s/Welcome"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.emas.nhs.uk/",
                "buyerProfile": "https://www.emas.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-62891",
            "name": "Nottinghamshire Healthcare NHS Foundation Trust",
            "identifier": {
                "legalName": "Nottinghamshire Healthcare NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Duncan Macmillan House, Porchester Road",
                "locality": "Nottingham",
                "postalCode": "NG3 6AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "psrsupport@nottshc.nhs.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.nottinghamshirehealthcare.nhs.uk/"
            }
        },
        {
            "id": "GB-FTS-150118",
            "name": "CBRE MANAGED SERVICES LIMITED",
            "identifier": {
                "legalName": "CBRE MANAGED SERVICES LIMITED",
                "id": "01799580"
            },
            "address": {
                "streetAddress": "61 Southwark Street",
                "locality": "London",
                "region": "UKF1",
                "postalCode": "SE1 0HL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "roger.lancaster@cbre.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.cbre.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-5202",
            "name": "High Court and Court of Appeal of England and Wales",
            "identifier": {
                "legalName": "High Court and Court of Appeal of England and Wales"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "internationalrelationsrudicialoffice@judiciary.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-51043",
        "name": "East Midlands Ambulance Service NHS Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "029771-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-150118",
                    "name": "CBRE MANAGED SERVICES LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "029771-2025-1",
            "awardID": "029771-2025-1",
            "status": "active",
            "value": {
                "amount": 10000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-13T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 11
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 9
            }
        ]
    }
}