Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ad84-2024-10-18T10:05:08+01:00",
    "date": "2024-10-18T10:05:08+01:00",
    "ocid": "ocds-h6vhtk-04ad84",
    "description": "The contracting authority considers that electronic orders, invoicing and payment may be used by customers of the DPS. However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly, the contract performance conditions may relate in particular to social and/or environmental considerations. This DPS is being established by Education Buying Group Ltd on behalf of other contracting authorities as defined below: The following Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. England https://www.gov.uk/find-school-in-england Scotland https://education.gov.scot/ParentZone/find-a-school/ Wales https://gov.wales/my-local-school-guide Northern Ireland https://www.eani.org.uk/admissions-guides/transfer-between schools/ finda-school Academies http://www.education.gov.uk/schools/performance/ Universities and Colleges https://www.gov.uk/check-a-university-is-officially-recognised Also available to the following organisations:- Police, fire and rescue, maritime and coastguard agency emergency services: UK Police Forces https://www.police.uk/forces/ England, Scotland and Wales Fire and Rescue Services https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services Northern Ireland Fire and Rescue Services https://www.nifrs.org/about-nifrs/areas-districts/ UK Maritime & Coastguard Agency https://www.gov.uk/government/organisations/maritime-andcoastguardagency/ about/access-and-opening NHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland NHS https://www.scot.nhs.uk/organisations/ Wales NHS https://www.wales.nhs.uk/nhswalesaboutus/structure Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/ England Ambulance Service https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx Wales Ambulance Service https://www.ambulance.wales.nhs.uk/ Northern Ireland Ambulance Service http://www.nias.hscni.net/contact us-2/contactdetails/ Central government departments and their agencies: England / UK Central Government https://www.gov.uk/government/organisations Scotland Government https://www.gov.scot/about/how-government-is-run/directorates/ Wales Government https://gov.wales/about-us Northern Ireland Government https://www.northernireland.gov.uk/topics/yourexecutive/government-departments Registered charities: England and Wales http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx Scotland https://www.oscr.org.uk/guidance-and-forms/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/?pageNumber=1 Registered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives:- England https://www.gov.uk/government/publications/current-registered-providersofsocial-housing Scotland https://www.housingregulator.gov.scot/landlord-performance Wales https://gov.wales/housing Northern Ireland https://www.nidirect.gov.uk/contacts/ For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-supply-services./R9TJ2W75DD To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R9TJ2W75DD GO Reference: GO-20241018-PRO-28191190",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04ad84",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72268000",
            "description": "Software supply services"
        },
        "mainProcurementCategory": "services",
        "description": "Education Buying Group Ltd is inviting Requests to Participate from providers of MIS, FMS and Budgeting Systems for the establishment of a Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector. The primary objective of this procurement is to establish a dynamic purchasing system for education establishments and other similar organisations in order that they can access Management Information Systems, Financial Management Systems, Budgeting Systems and associated software services. The dynamic purchasing system seeks to establish a solution for customers to be able to access products easily and quickly while providing choice and value for money. This Dynamic Purchasing System is separated into the following Lots: Lot 1 - Management Information Systems, Lot 2 - Financial Management Systems, Lot 3 - Budgeting Systems, Lot 4 - Combination of MIS/FMS (Lot 1 and 2 combined). The duration of this Dynamic Purchasing System is 48 months from the date of this contract notice. Requests to Participate are welcomed throughout the full duration of this DPS across all lots, however an initial deadline of 12noon 18 November 2024 applies before any Contracting Authority undertakes a further competition. Available for the education sector and all other customers referenced in this contract notice (below).",
        "value": {
            "amount": 50000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "Lot 1",
                "title": "Management Information Systems (MIS)",
                "description": "Provision of Management Information Systems The Management Information System software should offer the following: *Intuitive interface and usability for all staff. *Reliable MIS support for schools. *Cost effective contract with agreeable terms for contract exit. *Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract. The MIS should include, but not be limited to the following capabilities: Attendance Management Grading and Assessment Timetable and Scheduling Communication and Collaboration A communication solution between staff, students, and parents with features such as messaging, announcements, and document sharing. Student Information",
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 1
                },
                "selectionCriteria": {
                    "description": "The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Financial Management Systems (FMS)",
                "description": "Financial Management systems (FMS) The Financial Management System software should offer the following: *Intuitive interface and usability for administration and management staff *Reliable and real-time financial information and reporting *Cost effective contract with agreeable terms for contract exit. *Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract. The FMS should include, but not be limited to the following capabilities: *General Accounting and reporting *Purchase to Payment functionality *Accounts Payable functionality *Flexibility to structure in line with school's / Trusts accounts *Transaction management *Approval and escalation workflow",
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 1
                },
                "selectionCriteria": {
                    "description": "The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Budgeting Systems",
                "description": "Lot 3 - Provision of Budgeting Systems Provision of Budgeting application should include (but not be limited to): *Current Budget, *Revenue Budgets, *Budget Development, *Budget Profiling, *Forecast Outturns Holding, *Forecast Outturns Estimate, *Forward Planning. The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system.",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 1
                },
                "selectionCriteria": {
                    "description": "The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Provision of MIS/FMS combined. A combination of both Lot 1 and Lot 2 together as a single solution.",
                "description": "Lot 4 - A combination of both Lot 1 (MIS) and Lot 2 (FMS) together as a single solution for those providers whose solutions can provide both elements.",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 1
                },
                "selectionCriteria": {
                    "description": "The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212190",
                        "description": "Educational software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48219300",
                        "description": "Administration software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48800000",
                        "description": "Information systems and servers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48810000",
                        "description": "Information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UNITED KINGDOM"
                },
                "relatedLot": "Lot 1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48441000",
                        "description": "Financial analysis software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48812000",
                        "description": "Financial information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UNITED KINGDOM"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48441000",
                        "description": "Financial analysis software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
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                    {
                        "scheme": "CPV",
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                "deliveryAddresses": [
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                "deliveryLocation": {
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                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212190",
                        "description": "Educational software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48219300",
                        "description": "Administration software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48441000",
                        "description": "Financial analysis software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48812000",
                        "description": "Financial information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48800000",
                        "description": "Information systems and servers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48810000",
                        "description": "Information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UNITED KINGDOM"
                },
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in Further Competition Tender documents"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "tenderPeriod": {
            "endDate": "2024-11-18T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2024-12-02T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-127490",
            "name": "Education Buying Group Ltd",
            "identifier": {
                "legalName": "Education Buying Group Ltd"
            },
            "address": {
                "streetAddress": "C/O Browne Jacobson Llp, 15th Floor, 6 Bevis Marks, Bury Court",
                "locality": "London",
                "region": "UK",
                "postalCode": "EC3A 7BA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nathan Swinney",
                "telephone": "+44 333201015",
                "email": "procurement@2buy2.com",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-supply-services./R9TJ2W75DD"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.delta-esourcing.com",
                "buyerProfile": "http://www.educationbuying.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Education"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-127490",
        "name": "Education Buying Group Ltd"
    },
    "language": "en"
}