Almond Housing Association - Gas Servicing and Maintenance Contract

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    "id": "ocds-h6vhtk-04b17b-2024-10-25T15:22:32+01:00",
    "date": "2024-10-25T15:22:32+01:00",
    "ocid": "ocds-h6vhtk-04b17b",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=780853. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Almond Housing Association is committed to contribute to the social, economical and enviromental wellbeing of their residents in West Lothian. The Community Benefit requirement is a PASS or FAIL scoring criteria for this tender competition. Almond HA's expectation is that 80 Community Benefit Points or more will be delivered under the Contract. Bidders should review Appendix 1 in the Supporting Information before completing the SPD and ensure they can provide the minimum benefit if selected to go through to tender stage. (SC Ref:780853) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=780853",
    "initiationType": "tender",
    "tender": {
        "id": "ESP 4824",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Almond Housing Association - Gas Servicing and Maintenance Contract",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Periodic servicing and inspection and responsive maintenance of individual heating appliances and heating installations, including out of hours emergency call outs and inspection and maintenance of carbon monoxide, smoke and heat detectors, envirovents, unvented cylinders, and thermostatic mixing valves.",
        "lots": [
            {
                "id": "1",
                "description": "The works comprise the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc., of all gas installations, including appliances and flues that the tenant cannot legally remove. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract by a variable period not exceeding 24 months."
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "The SPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If Almond Housing Association decide there is insufficient acceptable bidders the procurement may be cancelled."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50531200",
                        "description": "Gas appliance maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    }
                ],
                "deliveryLocation": {
                    "description": "Livingston."
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisations/companies-house or equivalent in other countries.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
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            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-25T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-01-06T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 180
            }
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        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Between 3 and 5 years from this procurement, dependent on extension options being taken up."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-9418",
            "name": "Almond Housing Association Ltd.",
            "identifier": {
                "legalName": "Almond Housing Association Ltd."
            },
            "address": {
                "streetAddress": "44 Etive Walk",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 5AB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1506439291",
                "email": "info@ewing-somerville.com",
                "url": "http://www.publiccontractsscotland.gov.uk"
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            "roles": [
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            "details": {
                "url": "http://www.almondha.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
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                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-17627",
            "name": "Ewing Somerville Partnership (Scotland) Ltd.",
            "identifier": {
                "legalName": "Ewing Somerville Partnership (Scotland) Ltd."
            },
            "address": {
                "streetAddress": "40 Speirs Wharf",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 9TH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1413533531",
                "email": "info@ewing-somerville.com"
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        },
        {
            "id": "GB-FTS-128342",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
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            "roles": [
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    "buyer": {
        "id": "GB-FTS-9418",
        "name": "Almond Housing Association Ltd."
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    "language": "en"
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