Framework Agreement for Reactive Maintenance Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b2ee-2025-05-22T15:41:27+01:00",
    "date": "2025-05-22T15:41:27+01:00",
    "ocid": "ocds-h6vhtk-04b2ee",
    "description": "(WA Ref:151123)",
    "initiationType": "tender",
    "tender": {
        "id": "CCS/ 24 / 251",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for Reactive Maintenance Works",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "mainProcurementCategory": "works",
        "description": "Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council's owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes",
        "lotDetails": {
            "maximumLotsBidPerSupplier": 4
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Carpentry",
                "description": "Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council's owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots; Lot 1 - Carpentry, Lot 2 - External Works, Lot 3 - Plastering, Lot 4 - Roofing It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 1 - Carpentry",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with the option to extend for up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - External Works",
                "description": "Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council's owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots; Lot 1 - Carpentry, Lot 2 - External Works, Lot 3 - Plastering, Lot 4 - Roofing It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 2 - External Works",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with the option to extend for up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Plastering",
                "description": "Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council's owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots; Lot 1 - Carpentry, Lot 2 - External Works, Lot 3 - Plastering, Lot 4 - Roofing It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 3 - Plastering",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with the option to extend for up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                }
            },
            {
                "id": "4",
                "title": "Lot 4 - Roofing",
                "description": "Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council's owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots; Lot 1 - Carpentry, Lot 2 - External Works, Lot 3 - Plastering, Lot 4 - Roofing It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 4 - Roofing",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with the option to extend for up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45420000",
                        "description": "Joinery and carpentry installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45422000",
                        "description": "Carpentry installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44230000",
                        "description": "Builders' carpentry"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45441000",
                        "description": "Glazing work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "various locations in Swansea"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45262500",
                        "description": "Masonry and bricklaying work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45262520",
                        "description": "Bricklaying work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45111240",
                        "description": "Ground-drainage work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45232450",
                        "description": "Drainage construction works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45342000",
                        "description": "Erection of fencing"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "various locations in Swansea"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45410000",
                        "description": "Plastering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45431200",
                        "description": "Wall-tiling work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45431100",
                        "description": "Floor-tiling work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45431000",
                        "description": "Tiling work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various locations in Swansea"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45261100",
                        "description": "Roof-framing work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261211",
                        "description": "Roof-tiling work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261212",
                        "description": "Roof-slating work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261920",
                        "description": "Roof maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261910",
                        "description": "Roof repair"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261900",
                        "description": "Roof repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261300",
                        "description": "Flashing and guttering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261320",
                        "description": "Guttering work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various locations in Swansea"
                },
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "see tender documentation",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-12-02T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-12-02T12:30:00Z"
        },
        "bidOpening": {
            "date": "2024-12-02T12:30:00Z",
            "address": {
                "streetAddress": "E-tenderwales Portal"
            }
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.",
        "recurrence": {
            "description": "3 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-211",
            "name": "City & County of Swansea",
            "identifier": {
                "legalName": "City & County of Swansea"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA1 3SN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@swansea.gov.uk",
                "url": "https://etenderwales.bravosolution.co.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.swansea.gov.uk/dobusiness",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-81450",
            "name": "Legal Democratic Services and Business Intelligence",
            "identifier": {
                "legalName": "Legal Democratic Services and Business Intelligence"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "postalCode": "SA1 3SN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-149044",
            "name": "CARDO (WALES & WEST) LIMITED",
            "identifier": {
                "legalName": "CARDO (WALES & WEST) LIMITED"
            },
            "address": {
                "streetAddress": "Unit 10, Stuart Close",
                "locality": "Cardiff",
                "region": "UKL22",
                "postalCode": "CF118QF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-44123",
            "name": "M Delacey & Sons (Holdings) Ltd",
            "identifier": {
                "legalName": "M Delacey & Sons (Holdings) Ltd"
            },
            "address": {
                "streetAddress": "The Gaot Mill Road, Dowlais",
                "locality": "Merthyr Tydfil",
                "region": "UKL",
                "postalCode": "CF483TD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-103776",
            "name": "RNF Services Ltd",
            "identifier": {
                "legalName": "RNF Services Ltd"
            },
            "address": {
                "streetAddress": "Unit 3.1, Trostre Industrial Estate",
                "locality": "Llanelli",
                "region": "UKL14",
                "postalCode": "sa149uu",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-106878",
            "name": "QDL CONTRACTORS",
            "identifier": {
                "legalName": "QDL CONTRACTORS"
            },
            "address": {
                "streetAddress": "Unit 12, Merthyr Tydfil Industrial Park, Pentrebach",
                "locality": "Merthyr Tydfil",
                "region": "UK",
                "postalCode": "CF484DR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-149045",
            "name": "ASW Property Services LTD",
            "identifier": {
                "legalName": "ASW Property Services LTD"
            },
            "address": {
                "streetAddress": "59 Village Farm Road, Village Farm Industrial Estate, Pyle",
                "locality": "Bridgend",
                "region": "UKL",
                "postalCode": "CF336BN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-149046",
            "name": "RAYNES SCAFFOLDING & GROUNDWORKS LTD",
            "identifier": {
                "legalName": "RAYNES SCAFFOLDING & GROUNDWORKS LTD"
            },
            "address": {
                "streetAddress": "White House, Cwm Glo Road",
                "locality": "Merthyr Tydfil",
                "region": "UK",
                "postalCode": "CF481RR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-149047",
            "name": "QDL Contractors Ltd",
            "identifier": {
                "legalName": "QDL Contractors Ltd"
            },
            "address": {
                "streetAddress": "Unit 12, Merthyr Tydfil Industrial Park, Pentrebach",
                "locality": "Merthyr Tydfil",
                "region": "UKL22",
                "postalCode": "CF484DR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-211",
        "name": "City & County of Swansea"
    },
    "language": "en",
    "awards": [
        {
            "id": "025150-2025-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 - Carpentry",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-149044",
                    "name": "CARDO (WALES & WEST) LIMITED"
                },
                {
                    "id": "GB-FTS-106878",
                    "name": "QDL CONTRACTORS"
                },
                {
                    "id": "GB-FTS-103776",
                    "name": "RNF Services Ltd"
                }
            ]
        },
        {
            "id": "025150-2025-2",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 - External Works",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-149044",
                    "name": "CARDO (WALES & WEST) LIMITED"
                },
                {
                    "id": "GB-FTS-149045",
                    "name": "ASW Property Services LTD"
                },
                {
                    "id": "GB-FTS-149046",
                    "name": "RAYNES SCAFFOLDING & GROUNDWORKS LTD"
                }
            ]
        },
        {
            "id": "025150-2025-3",
            "relatedLots": [
                "3"
            ],
            "title": "Lot 3 - Plastering",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-44123",
                    "name": "M Delacey & Sons (Holdings) Ltd"
                },
                {
                    "id": "GB-FTS-149047",
                    "name": "QDL Contractors Ltd"
                },
                {
                    "id": "GB-FTS-103776",
                    "name": "RNF Services Ltd"
                }
            ]
        },
        {
            "id": "025150-2025-4",
            "relatedLots": [
                "4"
            ],
            "title": "Lot 4 - Roofing",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-103776",
                    "name": "RNF Services Ltd"
                },
                {
                    "id": "GB-FTS-106878",
                    "name": "QDL CONTRACTORS"
                },
                {
                    "id": "GB-FTS-149045",
                    "name": "ASW Property Services LTD"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "025150-2025-1",
            "awardID": "025150-2025-1",
            "title": "Lot 1 - Carpentry",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-04T00:00:00+01:00"
        },
        {
            "id": "025150-2025-2",
            "awardID": "025150-2025-2",
            "title": "Lot 2 - External Works",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-04T00:00:00+01:00"
        },
        {
            "id": "025150-2025-3",
            "awardID": "025150-2025-3",
            "title": "Lot 3 - Plastering",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-04T00:00:00+01:00"
        },
        {
            "id": "025150-2025-4",
            "awardID": "025150-2025-4",
            "title": "Lot 4 - Roofing",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-04T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 16
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 16
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "3",
                "value": 16
            },
            {
                "id": "16",
                "measure": "bids",
                "relatedLot": "4",
                "value": 16
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 6
            },
            {
                "id": "17",
                "measure": "smeBids",
                "relatedLot": "4",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 16
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 16
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 16
            },
            {
                "id": "18",
                "measure": "foreignBidsFromEU",
                "relatedLot": "4",
                "value": 16
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "19",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "4",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 16
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 16
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 16
            },
            {
                "id": "20",
                "measure": "electronicBids",
                "relatedLot": "4",
                "value": 16
            }
        ]
    }
}